Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 15, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Trillium Pumps USA, Inc., for the replacement of
five Wemco Recessed Impeller Pumps for the Water Reclamation Department, which is the sole provider
of these commodities, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of
funds therefor; and providing an effective date (File 8751 – awarded to Trillium Pumps USA, Inc., in the
not-to-exceed amount of $175,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Pecan Creek Water Reclamation Plant (PCWRP) currently utilizes Wemco Recessed Impeller Pumps
for sludge and grit handling, which have been in service for over 30 years. In the March 2024 Pecan Creek
Plant Condition Assessment by Kimley-Horn, these pumps were identified as critical equipment in need of
replacement or rehabilitation to ensure reliable plant operations until the upcoming expansion is complete.
Replacing these pumps with a different technology would require significant piping modifications and
potential operational disruptions. Additionally, with the timeline for the plant expansion estimated to be
complete by Q4 2029, introducing a new pump system at this stage would pose further challenges. Any
interim modifications could become obsolete once the new expansion comes online, leading to unnecessary
complexity in the transition.
To minimize these impacts and ensure operational continuity, plant staff recommend procuring direct
replacements from Wemco. This approach will maintain system compatibility and avoid unnecessary
rework when the full expansion is implemented. As part of the broader plant upgrade, all new equipment
will be evaluated during the design phase to ensure alignment with long-term operational goals.
Base Contingency Total
$169,544.00 $5,456.00 $175,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Trillium Pumps USA, Inc., as a sole source supplier, for the replacement of five
Wemco Recessed Impeller Pumps for the Water Reclamation Department, in a not-to-exceed amount of
$175,000.
PRINCIPAL PLACE OF BUSINESS
Trillium Pumps USA, Inc.
Fresno, CA
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon the arrival of the equipment. The items will be delivered within 180 days
of the order being received.
FISCAL INFORMATION
These items will be funded from PCWRP Process Flow Rehab account 640497545.1355.30200. Requisition
#170333 has been entered into the Purchasing software system in the amount of $169,544. The budgeted
amount for this item is $175,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Carroll, 940-349-7190.
Legal point of contact: Marcella Lunn at 940-349-8333.