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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: July 15, 2025 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Trillium Pumps USA, Inc., for the replacement of five Wemco Recessed Impeller Pumps for the Water Reclamation Department, which is the sole provider of these commodities, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective date (File 8751 – awarded to Trillium Pumps USA, Inc., in the not-to-exceed amount of $175,000.00). The Public Utilities Board recommends approval (5 - 0). STRATEGIC ALIGNMENT This action supports Key Focus Area: Support Healthy and Safe Communities. INFORMATION/BACKGROUND The Pecan Creek Water Reclamation Plant (PCWRP) currently utilizes Wemco Recessed Impeller Pumps for sludge and grit handling, which have been in service for over 30 years. In the March 2024 Pecan Creek Plant Condition Assessment by Kimley-Horn, these pumps were identified as critical equipment in need of replacement or rehabilitation to ensure reliable plant operations until the upcoming expansion is complete. Replacing these pumps with a different technology would require significant piping modifications and potential operational disruptions. Additionally, with the timeline for the plant expansion estimated to be complete by Q4 2029, introducing a new pump system at this stage would pose further challenges. Any interim modifications could become obsolete once the new expansion comes online, leading to unnecessary complexity in the transition. To minimize these impacts and ensure operational continuity, plant staff recommend procuring direct replacements from Wemco. This approach will maintain system compatibility and avoid unnecessary rework when the full expansion is implemented. As part of the broader plant upgrade, all new equipment will be evaluated during the design phase to ensure alignment with long-term operational goals. Base Contingency Total $169,544.00 $5,456.00 $175,000.00 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Section 252.022 of the Local Government Code provides that procurement of sole source commodities and services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On June 23, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award with a contract to Trillium Pumps USA, Inc., as a sole source supplier, for the replacement of five Wemco Recessed Impeller Pumps for the Water Reclamation Department, in a not-to-exceed amount of $175,000. PRINCIPAL PLACE OF BUSINESS Trillium Pumps USA, Inc. Fresno, CA ESTIMATED SCHEDULE OF PROJECT This project will be started upon the arrival of the equipment. The items will be delivered within 180 days of the order being received. FISCAL INFORMATION These items will be funded from PCWRP Process Flow Rehab account 640497545.1355.30200. Requisition #170333 has been entered into the Purchasing software system in the amount of $169,544. The budgeted amount for this item is $175,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Chris Carroll, 940-349-7190. Legal point of contact: Marcella Lunn at 940-349-8333.