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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: July 15, 2025 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the Department of Information Resources (DIR) Cooperative Contract Nos. DIR-CPO-5687 and DIR-CPO- 5683, and through The Interlocal Purchasing System (TIPS) Cooperative Program Contract No. 220105, for the purchase of various application licenses, software subscriptions, and Software as a Service for the Technology Services Department; providing for the expenditure of funds therefor; and providing an effective date (File 8854 – awarded to Carahsoft Technology Corporation, in the five (5) year not-to-exceed amount of $3,266,000.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful Leadership. INFORMATION/BACKGROUND Carahsoft Technology Corporation provides Software as a Service (SaaS), Information Technology (IT) Products, and Related Services. The City of Denton currently purchases subscription licenses through Carahsoft for various applications: Docusign, SmartSheet, EngagementHQ (Discuss Denton), Waste Services, Cellbrite, and Legistar. The co-ops allow the City to acquire vendor implementation services through Carahsoft that include the configuration of software, development of interfaces, professional services related to the deployment of a software solution, and end-user training. This is an enterprise contract that is used by multiple departments. Below are the estimated expenditures along with a 30% contingency that will provide additional spending authority for increasing annual subscription license costs and growth for new licenses and applications that can be purchased through the cooperative contracts. Cooperative Contract Example of Expenditures DIR-CPO-5683 Oracle Fusion, HipLink DIR-CPO-5687 Cellbrite, DocuSign, SmartSheet TIPS 220105 OpenGov, Granicus (Legistar, EHQ, Waste Services) City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Project Description Estimated 5-Year Expenditure Year 1 $447,413.35 Year 2 478,732.28 Year 3 494,959.63 Year 4 527,856.80 Year 5 563,056.78 Contingency for additional support hours 753,981.16 Total $3,266,000.00 Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing Network and The Interlocal Purchasing System has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System (Ordinance 2011-082). On January 28, 2020, City Council approved the interlocal agreement with the Department of Information Resources Purchasing Network (Ordinance 20-196). RECOMMENDATION Award a contract with Carahsoft Technology Corporation, for the purchase of various application licenses, software subscriptions, and Software as a Service for the Technology Services Department, in a five (5) year not-to-exceed amount of $3,266,000. PRINCIPAL PLACE OF BUSINESS Carahsoft Technology Corporation Reston, VA ESTIMATED SCHEDULE OF PROJECT This is a five (5) year contract. DIR-CPO-5687 expires on July 29, 20209, DIR-CPO-5683 expires on January 22, 2030, and TIPS 220105 expires on May 31, 2027. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Leisha Meine, 940-349-7823. Legal point of contact: Marcella Lunn at 940-349-8333.