Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 15, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the
Department of Information Resources (DIR) Cooperative Contract Nos. DIR-CPO-5687 and DIR-CPO-
5683, and through The Interlocal Purchasing System (TIPS) Cooperative Program Contract No. 220105,
for the purchase of various application licenses, software subscriptions, and Software as a Service for the
Technology Services Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8854 – awarded to Carahsoft Technology Corporation, in the five (5) year not-to-exceed
amount of $3,266,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
Carahsoft Technology Corporation provides Software as a Service (SaaS), Information Technology (IT)
Products, and Related Services. The City of Denton currently purchases subscription licenses through
Carahsoft for various applications: Docusign, SmartSheet, EngagementHQ (Discuss Denton), Waste
Services, Cellbrite, and Legistar. The co-ops allow the City to acquire vendor implementation services
through Carahsoft that include the configuration of software, development of interfaces, professional
services related to the deployment of a software solution, and end-user training.
This is an enterprise contract that is used by multiple departments. Below are the estimated expenditures
along with a 30% contingency that will provide additional spending authority for increasing annual
subscription license costs and growth for new licenses and applications that can be purchased through the
cooperative contracts.
Cooperative Contract Example of Expenditures
DIR-CPO-5683 Oracle Fusion, HipLink
DIR-CPO-5687 Cellbrite, DocuSign, SmartSheet
TIPS 220105 OpenGov, Granicus (Legistar, EHQ, Waste Services)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
Year 1 $447,413.35
Year 2 478,732.28
Year 3 494,959.63
Year 4 527,856.80
Year 5 563,056.78
Contingency for additional support hours 753,981.16
Total $3,266,000.00
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network and The Interlocal Purchasing System has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
On January 28, 2020, City Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Carahsoft Technology Corporation, for the purchase of various application licenses,
software subscriptions, and Software as a Service for the Technology Services Department, in a five (5)
year not-to-exceed amount of $3,266,000.
PRINCIPAL PLACE OF BUSINESS
Carahsoft Technology Corporation
Reston, VA
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. DIR-CPO-5687 expires on July 29, 20209, DIR-CPO-5683 expires on
January 22, 2030, and TIPS 220105 expires on May 31, 2027.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.