Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 15, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with The Pioneer Manufacturing Company dba Pioneer
Athletics, through the Buy Board Cooperative Purchasing Network Contract No. 766-25, for the
procurement of athletic field marking paint for the Warehouse; providing for the expenditure of funds
therefor; and providing an effective date (File 8874 – awarded to The Pioneer Manufacturing Company dba
Pioneer Athletics, in the five (5) year not-to-exceed amount of $300,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Parks Department purchases specialty athletic field marking paint to maintain 46 athletic fields around
the city throughout the year. In prior years, the Warehouse has procured these materials through the Informal
Quote <$50k Contract process. Materials are ordered as needed to maintain appropriate stocking levels in
the Warehouse. These commodities are deemed common stock items and will be funded out of the
Warehouse Working Capital account, stocked in the Warehouse, and charged back to the using department
as needed.
To streamline procurement processes and maintain high standards, the Warehouse is requesting to utilize
the Buy Board Cooperative Purchasing Agreement. There is also a contingency built into the spend of this
contract in the event of price increases.
Project Description Estimated 5-Year Expenditure
Year 1 $50,000
Year 2 50,000
Year 3 50,000
Year 4 50,000
Year 5 50,000
Contingency 50,000
Total $300,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with The Pioneer Manufacturing Company dba Pioneer Athletics, for the procurement of
athletic field marking paint for the Warehouse, in a five (5) year not-to-exceed $300,000.
PRINCIPAL PLACE OF BUSINESS
The Pioneer Manufacturing Company dba Pioneer Athletics
Cleveland, OH
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This Buy Board contract expires on March 31, 2028.
FISCAL INFORMATION
These items will be funded from the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The budgeted amount for this item is $300,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.