Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 15, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 8538 for CAD RMS Replacement for the Technology
Services Department; and providing an effective date (RFP 8538).
INFORMATION/BACKGROUND
The City of Denton conducted an RFP to request proposals from multiple vendors to replace the City’s
Computer Aided Dispatch (CAD) System and Records Management System (RMS). As outlined in the
June 17, 2025 budget work session, the City of Denton is projecting a General Fund budget deficit in the
current and upcoming fiscal year. Due to this projection, a change in organizational priorities and a
reduction in discretionary spending are necessary. This project is being paused temporarily and will be re-
evaluated at a later date. The current system is stable for the next few years and will be re-evaluated as part
of the budget process moving forward
In accordance with the Local Government Code 252.043, the City Council may reject any and all proposals.
RECOMMENDATION
Staff recommends the rejection of all proposals for the CAD/RMS replacement (RFP 8538).
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com