Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 22, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Parkhill, Smith & Cooper,
Inc., for the Supervisory Control and Data Acquisition System for the Solid Waste Department; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 8525-003 – Professional
Services Agreement for professional services awarded to Parkhill, Smith & Cooper, Inc., in the not-to-
exceed amount of $98,300.00). The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Solid Waste Department’s Landfill is located at 1527 South Mayhill Road and serves as the sole solid
waste disposal site for the City of Denton’s residents and businesses. Solid Waste operations are designed
to maximize the use of landfill space while controlling environmental hazards and protecting the
environment.
Parkhill was chosen from our pre-approved vendor list, 8525, to provide design and construction
administration of the landfill’s Supervisory Control and Data Acquisition (SCADA) system for the landfill
leachate collection and discharge system. Landfill leachate must be controlled, collected, analyzed,
discharged, and tracked for treatment in accordance with the landfill’s Texas Commission on
Environmental Quality (TCEQ) 1590B Permit. The SCADA system will allow landfill personnel to
electronically monitor and control the movement of fluids from the leachate sumps out of the landfill.
Utilizing a SCADA system will allow for live, uncorrupted data acquisition and automated pumping as
compared to the old method of manually taking readings and pumping daily. Keeping meticulous data logs
for the TCEQ reports is critical, so data quality is essential.
Request for Qualifications for state certified engineers for professional engineering services for the Solid
Waste and Recycling Department was solicited using the City’s formal solicitation process. City Council
approved a pre-qualified list of professional service firms on August 20, 2024 (Ordinance 24-1562).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 20, 2024, City Council approved RFQ 8525 for state certified engineers for professional
engineering services for the Solid Waste and Recycling Department (Ordinance 24-1562).
On July 14, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Parkhill, Smith & Cooper, Inc., for the Supervisory Control and Data Acquisition
System for the Solid Waste Department, in a not-to-exceed amount of $98,300.
PRINCIPAL PLACE OF BUSINESS
Parkhill, Smith & Cooper, Inc.
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 180 days after receipt of the order.
FISCAL INFORMATION
These services will be funded from Solid Waste and Recycling account #665221585.1365.40100.
Requisition #169576 has been entered into the Purchasing software system in the amount of $98,300. The
budgeted amount for this item is $98,300.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Randall Morris, 940-349-8049.
Legal point of contact: Marcella Lunn at 940-349-8333.