Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 22, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Ferguson Enterprises, LLC, as primary vendor for
Sections A-P and R, Core & Main LP as the secondary vendor for Sections A-N and R, and Metron Farnier,
LLC, as primary vendor for Section Q, for the purchase of water and wastewater inventory parts to be
stocked in the City of Denton Warehouse; providing for the expenditure of funds therefor; and providing
an effective date (RFP 8788 – awarded to Ferguson Enterprises, LLC, Core & Main LP, and Metron Farnier,
LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $12,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal (RFP) is for the supply of items that are stocked in the Warehouse, for ease of
accessibility, to be used by the Water and Wastewater Departments in their daily operations, and for repair
and maintenance of their distribution and collection systems. Materials will be ordered on an as-needed
basis to maintain appropriate stocking levels in the Warehouse. These commodities are deemed common
stock items and will be funded out of the Distribution Center Working Capital account, stocked in the
Warehouse, and charged back to the using department as needed.
Project Description Estimated 5-Year Expenditure
Year 1 $2,400,000
Year 2 2,400,000
Year 3 2,400,000
Year 4 2,400,000
Year 5 2,400,000
Total $12,000,000
Request for Proposals was sent to 282 prospective suppliers, including three (3) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, delivery, compliance with specifications, and
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
probable performance. Best and Final Offers (BAFO) were requested from all firms. Staff recommends
awarding to a primary and secondary vendor as follows.
Section Description Primary Secondary
Section A DUCTILE IRON – C110 FULL BODY DOMESTIC ONLY Ferguson Core & Main
Section B BRASS ADAPTERS AND FITTINGS Ferguson Core & Main
Section C PVC, ADAPTERS, BENDS, CONNECTORS Ferguson Core & Main
Section D PVC PIPE; WATER AND SEWER Ferguson Core & Main
Section E WATER METER BOXES, SEWER BOXES Ferguson Core & Main
Section F MANHOLE LIDS, RINGS, AND RISERS Ferguson Core & Main
Section G FIRE HYDRANTS, EXTENSIONS AND REPAIR KITS Ferguson Core & Main
Section H BELL JOINT LEAK CLAMPS Ferguson Core & Main
Section I REPAIR CLAMPS, ETC. Ferguson Core & Main
Section J FLANGE PKS/MJ GLAND PKS, MEG-A-LUG GLAND PACKS Ferguson Core & Main
Section K BRASS TAPPING SADDLES Ferguson Core & Main
Section L STAINLESS STEEL TAPPING SLEEVES Ferguson Core & Main
Section M GATE VALVES, BALL VALVES, STOPS Ferguson Core & Main
Section N METER RESETTERS Ferguson Core & Main
Section O WATER METER VAULT HATCHWAYS Ferguson Waterworks
Section P VALVE BOXES AND VALVE BOX EXTENSIONS Ferguson Waterworks
Section Q METRON METERS AND REPAIR PARTS Metron Farnier
Section R MISCELLANEOUS INVENTORY Ferguson Core & Main
NIGP Code Used for Solicitation:
890 – Water Supply, Groundwater,
Sewage Treatment, and Related
Equipment
Notifications sent for Solicitation sent in IonWave: 282
Number of Suppliers that viewed Solicitation in IonWave: 56
HUB-Historically Underutilized Business Invitations sent out: 16
SBE-Small Business Enterprise Invitations sent out: 90
Responses from Solicitation: 6
RECOMMENDATION
Award a contract with Ferguson Enterprises, LLC, Core & Main LP, and Metron Farnier, LLC, for the
purchase of water and wastewater inventory parts to be stocked in the City of Denton Warehouse, in a one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $12,000,000.
PRINCIPAL PLACE OF BUSINESS
Ferguson Enterprises, LLC
Denton, TX
Core & Main LP
Krugerville, TX
Metron Farnier, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The budgeted amount for this item is $12,000,000. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.