Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: August 5, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Bean Electrical, LLC, EAR Telecommunications
LLC dba EAR TC, Durable Specialties, Inc., and MasTec North America, Inc., for traffic signal
construction services for the Traffic Department; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 8801 – awarded to Bean Electrical, LLC., EAR Telecommunications LLC
dba EAR TC, Durable Specialties, Inc., and MasTec North America, Inc. for three (3) years, with the option
for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$7,100,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
City staff developed this Request for Qualifications to select a pre-qualified list of contractors with
demonstrated experience in providing traffic signal construction services, including, but not limited to,
providing the staff, equipment, supervision, and bonds and insurance to complete tasks associated with
traffic signal removal or installation. The selected contractors will closely monitor the construction schedule
for each signal and should begin construction (mobilize) within two (2) to three (3) weeks of receiving
authorization from the City staff. This will ensure a timely completion of the overall work effort under this
contract. The City has developed the following intersection list for traffic signal improvements (subject to
change).
Traffic Signals Ready for Construction:
The following six intersections are ready to be constructed as the set of design plans has been signed
and sealed, and unit quantities have been calculated and identified in the Unit Price Sheet.
- Bell at Prairie
- Hickory at Welch
- Eagle at Bernard
- Hickory at Ave. B.
- McKinney at Wood
- Lakeview at Shady Shores
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Upcoming Traffic Signal Design:
The City anticipates an additional five new traffic signal installations. These intersections are not
currently funded for construction, but staff will be actively seeking funding from different sources to
get these signals installed.
- Morse at Woodrow
- Robson Ranch at I-35
- Robson Ranch at Cleveland Gibbs
- Robson at Retail
- Loop 288 at Hummingbird
The total NTE amount is cumulative and is based on the estimated expenditure of upcoming traffic signal
projects, as shown in the chart below:
Project Description Estimated 5-Year Expenditure
Signal Reconstruction Year 1 $1,500,000.00
Signal Reconstruction Year 2 1,000,000.00
Signal Reconstruction Year 3 1,000,000.00
Signal Reconstruction Year 4 1,500,000.00
Signal Reconstruction Year 5 1,500,000.00
Contingency for additional support hours 600,000.00
Total $7,100,000.00
The Request for Qualifications (RFQ) was reviewed by pre-set criteria that resulted in all four (4)
contractors being pre-qualified. Each contractor will be provided the opportunity to bid on packages of
work put forth by the City Traffic Operations Department. The contractor with the lowest bid and who
meets the requirements of the project's schedule will be awarded the work. There is no guaranteed minimum
amount of work under these contracts. This process will be repeated for each package of work for
the entirety of the contract.
Request for Qualifications was sent to 503 prospective suppliers, including 14 Denton firms, of this item.
In addition, specifications were placed on the Procurement website for prospective suppliers to download,
and advertised in the local newspaper. Four (4) statements of qualifications were received and evaluated
based upon published criteria, including firm overview, resumes of key personnel, example projects, past
performance, and work approach. Based upon this evaluation, the recommended award is to all vendors,
Bean Electrical, LLC., EAR Telecommunications LLC dba EAR TC, Durable Specialties, Inc., and MasTec
North America, Inc.
RECOMMENDATION
Award a contract with Bean Electrical, LLC., EAR Telecommunications LLC dba EAR TC, Durable
Specialties, Inc., and MasTec North America, Inc., for traffic signal construction services for the Traffic
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $7,100,000.
PRINCIPAL PLACE OF BUSINESS
Bean Electrical, LLC
Fort Worth, TX
EAR Telecommunications LLC dba EAR TC
Manor, TX
MasTec North America, Inc.
Northlake, TX
Durable Specialties, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from various project accounts as project jobs are created and funded.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $7,100,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: James Andrews, 940-349-7342.
Legal point of contact: Marcella Lunn at 940-349-8333.