Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: August 5, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mark III Systems, Inc., through Choice Partners, a
division of Harris County Department of Education (HCDE) Purchasing Network Contract No. 22/043KN-
10, for data storage, data communications, networking equipment and related services for the Technology
Services Department; providing for the expenditure of funds therefor; and providing an effective date (File
8868 – awarded to Mark III Systems, Inc., for one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $375,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton uses Veeam Enterprise Backup Solutions for the backup of all of the servers, databases,
and data files used to support business applications. Veeam enables the City to back up digital data and
restore it to a previous state if needed. Backups are used both for the recovery of accidental removal or
changes to files, but also for disaster recovery and protection from security issues. Veeam Enterprise
Backup Solution backs up all virtual and physical devices, including specific, critical desktops. This
contract will provide for support and maintenance and allow for any additional growth as we expand our
technology footprint.
Below are the estimated expenditures along with a 20% contingency that will provide additional spending
authority for support and additional growth:
Project Description Estimated 5-Year Expenditure
Year 1 $54,532.34
Year 2 58,349.60
Year 3 62,434.07
Year 4 66,804.46
Year 5 71,480.77
Contingency for additional support hours 61,398.76
Total $375,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Choice Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 17, 2010, City Council approved the interlocal agreement with the Harris County Department
of Education Cooperative Purchasing Network (Ordinance 2010-190).
RECOMMENDATION
Award a contract with Mark III Systems, Inc. for data storage, data communications, networking equipment
and related services for the Technology Services Department, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $375,000.
PRINCIPAL PLACE OF BUSINESS
Mark III Systems, Inc.
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Choice Partners contract will expire on
August 16, 2027.
FISCAL INFORMATION
These items and services will be funded through Technology Services Operating Infrastructure budget
830200.7803. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is
$375,000. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.