Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: August 19, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Burns & McDonnell Engineering Company, Inc., amending the contract approved by City
Council on October 18, 2022, in the not-to-exceed amount of $1,522,350.00; said first amendment to serve
as the System Integrator for the advanced distribution management system to Denton Municipal Electric;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7804-005 – providing
for an additional first amendment expenditure amount not-to-exceed $640,224.00, with the total contract
amount not-to-exceed $2,162,574.00). The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) selected Burns & McDonnell (B&M) under the Pre-Qualified
Engineering Firms RFQ 7804 to work as the Owner's Engineer (OE) and RFP developer for an advanced
distribution management system (ADMS). B&M comprises a team of engineers and scientists with different
systems engineering specialties and support staff. The OE has been involved in the direct design and
deployment of the project, advocating for DME while managing all participating vendors in the design and
implementation of this project. B&M has represented DME through procurement, design, development,
execution, integration, and functional testing of the systems to confirm that the work is done according to
specifications and within legal standards.
In addition, DME has requested 1898 & Co., part of Burns & McDonnell, Engineering Company Inc., to
serve as the System Integrator for the Outage Management System (OMS) and ADMS project. This
includes developing middleware solutions required to support the integration of the OMS/ADMS
application with four integrating applications, as well as coordinating the system integration activities on
the project. The following sections detail the scope of services:
• Integration Coordination Services
Supplier will act as a coordinator to facilitate the integration work between the AspenTech team members
and the external integration partners responsible for Maximo, Trilliant AMI, NorthStar CIS, Interactive
Voice Response (IVR), and other integrating applications. They will support data field mapping,
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
translations that might be required, and data exchanges between OMS/ADMS application and the four
integrating applications.
• OMS/ADMS – Maximo Integration
Supplier will design and develop additional middleware components needed to support integration using
the messaging architecture. Supplier will coordinate the development and testing of the integrations
between the OMS/ADMS and Maximo integration teams.
• OMS/ADMS – AMI Integration
Supplier will coordinate the design/development/retrofitting of the current interfaces between Responder
and Trilliant AMI to work with the planned OMS/ADMS solution. The Supplier will work with Trilliant
AMI support team, Denton City IT services, and the AspenTech project team to revise the following
interfaces using Trilliant MultiSpeak APIs to meet the requirements of the integrating applications.
• OMS/ADMS – CIS Integration
Supplier will coordinate the development/modification of the customer data extract from NorthStar CIS
process and tailor the final XML output to meet the needs of OMS/ADMS.
• OMS/ADMS – IVR Integration
Supplier will coordinate the development of the integration between OMS/ADMS and IVR systems.
The costs of Amendment 1 are detailed below:
Additional estimated hours and fees associated with this change order are summarized below.
Details Duration Price Estimate
Professional Services Total Fees 10 months $640,224
Total Expenses 0
Total Cost $640,224
Professional services hours will be charged using the following rate classifications:
Scope Role Hourly
Rate
Estimated
Hours
Estimated
Project Fees
System Integration Services Solution Architect/Director $389 416 $161,824
System Integration Services Sr. Consultant $289 1,600 478,400
Total $640,224
The revised Contract Price is:
Original Contract Price ..................................................................... $1,522,350.00
Total net amount of this Change Order (T/M) .................................. 640,224.00
Current Contract Price, including this Amendment .......................... $2,162,574.00
Request for Qualifications for professional engineering services for Denton Municipal Electric was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on December 14, 2021.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, City Council approved RFQ 7804 for a prequalified list of professional engineering
services for Denton Municipal Electric (Ordinance 21-2687).
On October 18, 2022, City Council approved a contract with Burns & McDonnell, Engineering Company
Inc., in the not-to-exceed amount of $1,522,350 (Ordinance 22-2074).
On August 11, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 1 to Burns & McDonnell Engineering Company, Inc., to serve as the System
Integrator for the advanced distribution management system to Denton Municipal Electric, in the not-to-
exceed amount of $640,224, for a total contract award aggregated to $2,162,574.
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
System Integration design and development will begin immediately upon approval by the City Council.
FISCAL INFORMATION
These services will be funded from DME Bond funded project 605179500. Purchase Order #201638 will
be revised to include the first amendment amount of $640,224. The budgeted amount for this project is
$2,162,574.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-8333.
Legal point of contact: Marcella Lunn at 940-349-8333.