8386 SOW FinalRFQ# 8386
NEMA PARKING LOT CONDITION ASSESSMENT AND DESIGN
SCOPE OF SERVICES
SCOPE OF SERVICES
A. Overview
The City of Denton requests an assessment and design of (4) parking lot locations approximately
translating to 279,707.8 square feet of assessment. Parking lot locations are 1. North Lakes Soccer
Complex, 2. Emily fowler Library, 3. MLK Recreation Center, and 4. Avondale Park (site maps
shown below). The resulting assessment and design provide the organization with an asset
condition which staff utilizes to guide maintenance, repair, and capital improvement plans. The
pavement management system consists of an inventory, condition assessment, and its analysis.
This will identify maintenance options, help prioritize rehabilitating pavement for immediate
attention, and anticipate future deterioration. The information is directed toward achieving the
best possible value for the available funds in providing smooth, safe, and economical pavement
surfaces.
The successful bidder will assess the condition of all square feet based on ASTM standards. The
successful bidder will develop the condition assessment and deliver the condition assessment in
a geodatabase.
A final written report will encompass the project, including the process and results as well as a
management plan with probable repair costs. Defined in the report will be the following
categories and recommended plan:
• Deficiencies in a critical category, that is, those requiring action.
• Assess lighting and ADA needs, that require action.
• Action plan cost analysis.
• Design cost and options based on the recommendations from the assessment.
The successful bidder will collect location and attribute data for parking lot and pavement
markings and striping and for all signs. ROW databases will be developed and delivered as a
geodatabase. Markings/Striping and Sign data.
B. Submittal Requirements
The successful firm’s submittal shall not exceed 25 pages (exclusive of attachments) and shall
include, but not be limited to:
PROJECT TEAM ORGANIZATION AND QUALIFICATIONS
• Qualifications and previous related work of key project personnel, particularly regarding
working with municipalities of similar size, government structure, complexity, and
issues.
• Communication and logical structure of the team organization.
• Include an organizational chart of the project team.
• Indicate each team member’s name, title, license (if applicable), and years of experience
necessary for the engagement.
• Describe the qualifications of each team member as it relates to the scope of work.
• Include descriptions of relevant previous projects that key project staff have played a
central role in developing.
RFQ# 8386
NEMA PARKING LOT CONDITION ASSESSMENT AND DESIGN
SCOPE OF SERVICES
SCOPE OF SERVICES
• Include educational background.
• Include professional engineering license status.
EXPERIENCE ON SIMILAR PROJECTS
• Record of performance of the firm
• Ability to complete the work on time and within budget
• Discuss the firm’s experience on similar projects.
• Include a brief description of each relevant project that includes: (1) project scope, (2)
location, (3) client liaison name and phone number, (4) proposed and actual start and
completion dates, and (5) other pertinent information.
PROJECT APPROACH
• Proposed methodology
• Types of services to be provided
• Timeliness of proposed work schedule
• Discuss the approach to be used to complete the work.
• Indicate the responsibilities of each team member.
• Indicate the office location from which the work is to be performed.
OVERALL RESPONSIVENESS
• Electronic capabilities
• Discuss the firm’s capabilities to use electronic systems, e.g., email, computer drafting
(Indicate software used).
RFQ# 8386
NEMA PARKING LOT CONDITION ASSESSMENT AND DESIGN
SCOPE OF SERVICES
SCOPE OF SERVICES
Locations Map
1. North lakes Soccer Complex
2. Emily Fowler Library
RFQ# 8386
NEMA PARKING LOT CONDITION ASSESSMENT AND DESIGN
SCOPE OF SERVICES
SCOPE OF SERVICES
3. MLK Recreation Center
4. Avondale Park