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7315 - SpecificationsSUPPLY OF WORKWEAR SPECIFICATIONS Page 1 of 3 The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum, the following: A. PURPOSE The City of Denton is seeking a firm to supply workwear to various City departments. Interested vendors must be able to include all costs in the unit price, provide embroidery and screen print services, and provide firm lead times and pricing. B. SUBMISSIONS Additional information clarifying the supplier’s proposal shall be attached to their submission. Pricing must include all costs as detailed in this specification including the necessary shipping and embroidery/screen printing services required. Any special fees, commissions, etcetera must be included in the quoted price. Item pricing shall be mutually exclusive; thus, the City of Denton reserves the right to choose the best valued item from different vendors. Interested suppliers do not have to bid on all sections. The City may award by line or section. C. PURCHASE ORDERS AND GENERAL REQUIREMENTS The City will issue Purchase Orders as needed. It is the intent of the City to purchase workwear throughout the year to outfit new hires as needed, and to place large orders once a year to replace workwear for entire department. Time of order and quantities will vary. Vendors must be able to provide the same level of service for order requesting one garment and orders requesting hundreds. Vendors must include any minimum order quantity requirements or exceptions with their submission. Changes to their response will not be accepted after review or award. The City is also interested in the ability to purchase workwear at local storefront locations using a Purchase Order. Vendors with local storefronts are encouraged to submit a response, and to note in their proposal the local services they are able to provide. D. LEAD TIME / SPECIAL DELIVERY INSTRUCTIONS The supplier shall furnish lead time with proposal. Lead time/delivery is part of the evaluation criteria, and respondents must provide accurate delivery schedules. The City of Denton understands that manufacturing and market conditions change. In order for the City to be able to order and replenish at the right time, through the life of the contract, original delivery schedules shall not be increased by more than 20%. E. GENERAL REQUIREMENTS AND SPECIFICATIONS Vendors must provide the items listed in the ‘Line Items’ detail of this solicitation. The ‘Line Items’/Pricing Sheet is divided in sections (A-M). The City understands that manufacturers update and change catalogs and available colors. In an effort to accurately compare pricing, the City SUPPLY OF WORKWEAR SPECIFICATIONS Page 2 of 3 requests that vendors quote the manufacturer and part number requested in each line/section. If a part number is no longer available, vendors may quote equal/comparable substitute part numbers. In addition, each section notes the embroidery or screen print requirements for the sections. The City wants the ability to screen print/embroider any of our logos. Estimated quantities are provided based on historical usage for all sizes and colors. It is the intent to award an inclusive contract that does not limit usage to one specific color. Vendors must provide one price per line item, but may add notes an exceptions if applicable. Exceptions are acceptable, and will be scored accordingly. CITY OF DENTON (COD) LOGOS: • City of Denton Logo: The City of Denton’s official logo is the design shown above. It may not be stretched or distorted to appear in any shape or proportions other than those shown here. Chest Logo (left side/over pocket if applicable): 2”H x 2.75”W (PMS 185 and Reflex Blue) • Denton Parks & Recreation Logo: This logo is copyrighted as the property of the City of Denton. Any other person, firm, corporation, or organization should not use the official logo of Denton Parks & Recreation for any purposes without the written approval of the City Manager. The official logo for Denton Parks & Recreation shall be utilized on all Denton PARD materials ordered or purchased. SUPPLY OF WORKWEAR SPECIFICATIONS Page 3 of 3 • Denton Municipal Electric Logo: Denton Municipal Electric’s official logo has been set by Ordinance No. 98-202 and is copyrighted as the property of the City of Denton. Any other person, firm, corporation, or organization should not use the official logo of Denton Municipal Electric for any purposes without the written approval of the City Manager. The official logo for Denton Municipal Electric shall be utilized on all Denton Municipal Electric equipment, supplies, and materials ordered or purchased. Chest Logo: 3” x 2” Back Logo: 10.5” x 7.5” (PMS 185 and Reflex Blue)