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7397 - Scope of Work Page 1 of 2 Scope of Work IFB 7397-Pavement Markers A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Pavement Markers. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall be provided using IONWAVE, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification with shipping as FOB Destination. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive; thus, the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for the manufacturer’s product quoted. The City of Denton will not accept a Page 2 of 2 manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. SAFETY STOCK Contractor shall hold ten percent of the estimated quantities in stock or made available for delivery to the City within two days. The City agrees to purchase this ten percent safety stock if required by the vendor upon completion of the contracted term. F. SPECIAL DELIVERY REQUIREMENTS Delivery of good shall be made within two (2) weeks of receipt of order. Deliveries shall be made between 8:00 AM -3:00 PM Monday through Friday, excluding holidays. This location does have a forklift and dock available for offloading. Unit price includes delivery charges. G. ACCEPTABLE MANUFACTURERS The City will only accept submissions from specific manufacturers as listed in the pricing detail list. No substitutes are accepted for line items marked as ONLY. The City has implemented a pre-approval process for substitution commodities and services. The commodity approval form can be obtained via email (dustin.rolfe@cityofdenton.com). Supporting documentation or samples must be submitted for review by Purchasing, Engineering, and field crews. Testing may be required and may take substantial time to review. Vendors are encouraged to submit forms for consideration on the next solicitation for similar items. All submissions will be reviewed after this solicitation is awarded, no exceptions.