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7555 - Scope of Services Scrap metalScope of Services and Requirements 1. SCOPE OF SERVICES AND REQUIREMENTS The scope of work shall be finalized upon the selection of the Firm. The proposal submission shall accurately describe your understanding of the objectives and scope of the requested services and provide an outline of your process to implement the Scope of Services and Requirements. It is anticipated that the scope proposal submission will include, at a minimum, the following: 1. Regulatory Responsibility All work performed by the SERVICE PROVIDER will be in compliance with all applicable Federal, State, County and City regulations. 2. Scrap Wire and Metals This agreement refers to scrap and recyclables administered by the City of Denton, collected at the Pole Yard, 1701 C Spencer Road, Denton, Texas; the Service Center, 901 B Texas Street, Denton, Texas; Solid Waste Landfill 1527 S Mayhill Rd. Denton Texas 76208 and other sites within the City of Denton, and facilities owned by the City of Denton, Texas. ELECTRIC WIRE AND SCRAP METAL, SCRAP WATER METERS, RECYCLABLE METALS, and SCRAP ELECTRIC METERS ALUMINUM: ACSR E.C. Wire Neoprene URD Aluminum, Misc. COPPER: Copper, Non-Insulated Insulated IRON AND STEEL Recyclable material from the Solid Waste facilities: The Solid Waste and Recycling Department in conjunction with its landfill and Public Disposal Facility (PDF), collect white goods/appliances consisting of hot water heaters, refrigerators, air conditioners, stoves, dishwashers, washers, dryers, microwaves etc. The refrigerators, air conditioners (Freon containing appliance) are evacuated by certified city staff and tagged or marked as evacuated. The Solid Waste operations receives miscellaneous ferrous and non-ferrous items from the public and are set aside for recycling. Some examples of items include: bicycles, automotive parts, wheels, metal hand tools, metal building materials, tin, aluminum, copper and other. NOTE: Any material may be rejected if contaminated with excessive non-metallic’s, i.e. mud, dirt, plastic, window glass, etc. However, the City of Denton does not guarantee or imply that all items will be sorted by type or material. 3. Pick Up of Scrap Recyclables Bins for collection of recyclables will be supplied by the SERVICE PROVIDER and emptied as requested by the City of Denton from the Pole Yard, 1701 C Spencer Road, Denton, Texas, 76201, the Service Center 901 B Texas St., Denton, Texas, 76209, the Solid Waste Landfill 1527 S Mayhill Rd. Denton Texas 76208 or other sites designated on an as needed basis by the City of Denton at no additional charge. A. SERVICE PROVIDER will provide the necessary containers for which to place scrap/recyclable materials. Currently, approximately 5-10 roll-off containers are in use. B. SERVICE PROVIDER will provide a pick-up service for containers. Pick up will be made approximately within 24 hours of notification. C. If SERVICE PROVIDER chooses to supply multiple labeled containers, the CITY will make reasonable effort to sort materials but in no way guarantees proper sorting by type or material. 4. Local Drop Off or Delivery Site (Required for Bid Consideration) The same pricing terms and conditions shall apply as a minimum if the CITY opts to deliver the scrap and recyclables to the SERVICE PROVIDER’S facility (please provide addresses and hours of operations in submittal). 5. Revenues/Expenses Revenues shall be paid to the CITY on a monthly basis. The following fees shall be in effect: A. Payment by SERVICE PROVIDER to CITY for herein referenced scrap/recyclables shall be at the bid percentage of prevailing market prices as quoted in the “American Metal Market”, Houston (if available), for non-ferrous scrap or iron and steel prices on the day of pickup/delivery. A copy of that day’s prevailing rates shall be attached to the weight receipts at time of payment and included in the invoicing. B. All payments are to be made through the City of Denton Materials Management Department, 901 B Texas Street, Denton, Texas 76209. 6. Marketing The SERVICE PROVIDER accepts all responsibility for marketing of materials and arranging for transportation of materials to market. The materials will be inspected at the time of delivery to vendor to determine their acceptability, and to ensure that they contain minimum quantities of non-recyclables upon acceptance. The SERVICE PROVIDER is also responsible for disposal costs of non-recyclable materials except as otherwise agreed to by the City of Denton. 7. Record Keeping In accordance with State of Texas standards, vehicles will be weighted both prior to and after collection of recyclable materials. Tare weights for vehicles can be used once established. The CITY will be advised of what these tare weights are. The SERVICE PROVIDER shall submit a monthly report providing a summary of the materials accepted and tonnages. The reports should be delivered to the CITY no later than the 15th of each month (following the end of the month) of pickup. Pickup sites must be identified. 8. Program Tracking The CITY intends to periodically review this contract and determine if it is in the best interests of the CITY to continue with the program. The CITY does not make any guarantees as to the quantities or quality of materials recovered at the pickup centers or as delivered to the SERVICE PROVIDER’S place of business. 9. Liability The SERVICE PROVIDER shall assume all risks and responsibilities of loading, sorting, and marketing recyclable materials listed herein and shall complete the work in and under conditions that may be encountered or created without additional cost to the CITY. 10. Rights Reserved by The City/County The CITY reserves the right to inspect the facilities and operations of the SERVICE PROVIDER to assure the safety and authenticity of the SERVICE PROVIDER’S operations. The CITY also reserves the right to review the SERVICE PROVIDER’S records kept on commodities received from the CITY under the terms of this contract. The CITY agrees to notify the SERVICE PROVIDER at least 24 hours prior to inspection. 11. Safety and Environmental Hazards The City does not warrant or guarantee against the possibility that safety or environmental hazards or potential hazards (including premises and special defects) may exist at the City’s facilities. The Contractor shall be responsible for identifying any hazardous conditions and notifying the City of these conditions in writing no later than 30 days after contract award and prior to initiation of service delivery on the property. This will be accomplished by the Contractor conducting an environmental assessment and an occupational health, and safety inspection of the service bay or field service areas by competent, qualified and appropriately licensed practitioners. The costs of these inspections and any subsequent corrective action will be negotiated between the City and the Contractor. All contractors to the City of Denton are required to ensure absolute safety standards are applied and enforced. The City of Denton will not be responsible for individual contractor safety, and the awarded contractor shall not hold the City of Denton responsible. Known hazards shall immediately be reported and all safety precautions shall be taken to prevent potential safety issues from occurring. The successful contractor, at their expense, shall comply with all applicable laws, regulations, rules, and orders including, but not limited to, federal, state, and local; regardless of when they become or became effective and furnish satisfactory evidence of such compliance to City upon request. Should any discharge, leakage, spillage, emission, or pollution of any type occur upon or from the premises due to contractor’s use and occupancy thereof, the successful contractor, at its expense, shall be obligated to clean all property affected thereby to the satisfaction of the City (insofar as the property owned and controlled by City is concerned) and any governmental body having jurisdiction thereover. 12. Contractor Standards of Performance Monthly Time Standards - Contractors shall fully understand that the City relies on the service of the RFP to provide vital municipal services, and the availability and reliability of the service is of the essence. With this in mind, the Contractor shall meet the following performance standards at all times. Labor disputes, strikes, and other events, except those beyond the Contractor's control such as acts of God, shall not relieve the Contractor from meeting these standards. For service category, the Contractor must ensure the given level of service is achieved, within the designated number of working hours. Contractor shall deliver services within specified delivery times for 95% of all orders. 13. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS Respondent shall offer written observations, based upon previous experiences in public projects, addressing any anticipated problems and offer proposed solutions to those problems.