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7676 - Scope of WorkIFB 7676– Scope of Work Page 1 of 2 IFB # 7676 Scope of Work Technical Specifications Supply of Electric Utility Aluminum Pipe Bus A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply of aluminum pipe bus for use in 69kV and 138kV electric substation applications. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209 or to a substation site in or near Denton. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall be provided using the Exhibit 1, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be IFB 7676– Scope of Work Page 2 of 2 available for the manufacturer’s product quoted. The City of Denton will not accept a manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. SPECIAL DELIVERY REQUIREMENTS Deliveries shall be made between 8:00 AM -3:00 PM Monday through Friday, excluding holidays to City of Denton Distribution Center, 901B Texas Street, Denton, TX 76209 or substation site in and near Denton. The destination will be determined at the time shipping arrangements are completed. The owner will provide unloading and installation. F. TECHNICAL RESPONSIBILITIES AND REQUIREMENTS The aluminum pipe bus shall be 6061-T6 aluminum, extruded, seamless, bendable, schedule 40 pipe in the standard pipe sizes of 2”, 2½”, 3”, 3½”, 4”, and 5”. Refer to pricing sheet for estimated annual quantities. It is not anticipated that Schedule 80 bus will be required for designs, but pricing for schedule 80 may be included as additional items at the supplier’s option. Lengths of pipe shall be standard 40’ lengths. Cut pieces will not be required. With a five year program, all substations are not complete at this time. Because of this, quantities indicated are estimates. Separate purchase orders will be issued for each pipe bus order. Orders will be placed as project needs arise.