7777 - Scope of WorkRFP # 7777
Concrete Repair and Installation Services
Scope of Work
RFP # 7777 Page 1 of 10
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission
shall have accurately described your understanding of the objectives and scope of the requested
products and services and provided an outline of your process to implement the requirements of the
Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum,
the following:
SCOPE
The City of Denton is seeking a primary, secondary, and tertiary contractor to provide concrete
repair and installation to existing streets and drainage structures. The intent is to award multiple
contracts for the purpose of repair of locations identified by the City of Denton. The quantities are
estimated and will vary according to the needs of the City. Pricing shall include all costs, including
but not limited to, labor, supervision, equipment, materials, line locates, site restoration, and traffic
control. All services shall be following all local, state and federal laws.
DESCRIPTION
This contract will include remove and replacement identified section of concrete pavement,
curb/gutter work, ADA ramps, sidewalk replacement, drainage inlets and all associated structures
etc. The contractor will be responsible for hauling and disposing of the materials. The Contractor
shall follow the current City of Denton Standard Construction Specification and Details.
https://www.cityofdenton.com/CoD/media/City-of-
Denton/Business/Development%20Review/COD-Standard-Construction-Specs-and-Details-1-
21-Version.pdf
Division 32 Exterior Improvements
DEFINITIONS
For purposes of this specification, the term “Project Manager” means the Project Manager of the
Department of Street Services or his duly authorized representative, administering this contract
and overseeing work performed under this contract.
RFP # 7777
Concrete Repair and Installation Services
Scope of Work
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For this contract, normal working hours will be considered as 7:00 a.m. to 6:00 p.m. Monday
through Friday. Work outside the normal working hours, including Saturday and Sunday, or during
restricted hours as defined in the specification, shall not be permitted except with the written
permission of the City of Denton’s Project Manager (Project Manager). In addition, no work will
be allowed on legal city holidays except with the written permission of the Project Manager.
Requests shall be made on a case-by-case basis in writing at least 5 days in advance. The following
is a list of the City’s legal holidays:
1. New Year’s Day (January 1)
2. Martin Luther King’s Birthday (third Monday in January)
3. Memorial Day (last Monday in May)
4. Independence Day (July 4)
5. Labor Day (first Monday in September)
6. Thanksgiving Day (fourth Thursday in November)
7. Friday after Thanksgiving (fourth Friday in November)
8. Christmas Eve Day (December 24)
9. Christmas Day (December 25)
No excavation will take place three days prior to Thanksgiving and Christmas Holidays.
NOISE ORDINANCE
The erection, excavation, demolition, alteration, or repair work on any building at any time other
than between the hours of 6:00 a.m. and 8:30 p.m. Monday through Friday from June 1 to
September 30; between 7:00 a.m. and 8:30 p.m. Monday through Friday from October 1 to May
31; between 8:00 a.m. and 8:30 p.m. on Saturday; and between 1:00 p.m. and 8:30 p.m. on Sunday;
provided, however, that the city council may issue special permits for such work at other hours in
case of urgent necessity and in the interest of public safety and convenience.
Contractor shall observe business-like conduct and etiquette at all times, treating all citizens with
respect regardless of race, age, or economic status.
Maintain a center of operations and/or office with telephone or cell phone to support daily
operations. This center of operations shall be staged with capable personnel to manage ongoing
operations in compliance with the terms and conditions of this agreement. Responses to all calls
within four hours are required during working hours
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Concrete Repair and Installation Services
Scope of Work
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WORK PLAN AND PROJECT DURATION
It is the intent of the City to provide a list of streets whose repaired area is approximately equal to
the quantities shown on the Bid Lines within this RFP solicitation. The City may add and/or delete
streets from the list, provided such changes do not materially alter the original scope of work or
change the general nature of the work as a whole. The Work Plan for the remainder of the contract
term will be determined by the City’s Project Manager on an annual basis. The project volume
shall be similar for each year.
PERFORMANCE SPECIFICATIONS
The successful respondents will be required to meet the performance specifications as follow:
Scheduled Work
The contractor is expected to respond to the initial contact* from The City within 24 hours
during normal business hours. Normal business office hours are Monday – Friday 7am-
4pm. If no response from contractor within 24 hours, the City has the right to call secondary
contractor. Secondary contractor must also respond to initial contact* within 24 hours. If
no response from the secondary contractor within 24 hours, the City has the right to call
tertiary contractor (if any). Tertiary contractor must also respond to initial contact* within
24 hours.
Response time** for scheduled work of Concrete Repair and Installation is not to exceed 7
business days after the initial call for standard requests. After the initial contact response, the
contractor has three (3) business day to provide a schedule of the planned work. Once the
proposed schedule has been approved, the contractor has 4 business days to begin work. If
contractor is not able to meet delivery deadline, the City reserves the right to call secondary
contractor. If secondary contractor is not able to meet delivery deadline, the City reserves
the right to call tertiary contractor (if any).
Emergency Work
In the case of an emergency, the contractor is expected to respond to the initial contact* from
The City within 8 hours of the initial call. If no response from contractor within 8 hours, the
City has the right to call secondary contractor. Secondary contractor must be also respond to
initial contact* within 8 hours. If no response from the secondary contractor within 8 hours,
the City has the right to call tertiary contractor (if any). Tertiary contractor must also
respond to initial contact* within 8 hours.
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Concrete Repair and Installation Services
Scope of Work
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Response time** for Emergency work of Concrete Repair and Installation is not to exceed
24 hours after the initial call. If contractor is not able to meet delivery deadline, the City
reserves the right to call secondary contractor. If secondary contractor is not able to meet
delivery deadline, the City reserves the right to call tertiary contractor (if any).
Citizen Complaints
The contractor will be called back based upon citizen complaints or failure to meet City
inspection expectations at no cost to the City. If called back, contractor must replace/fix
within 24 hours.
Failure to meet performance requirements listed above could be consider in breach of the contract.
*Contractor is expected to answer/call back within 24 hours for standard scheduled work and 8
hours for emergency work and be able to perform job as requested.
**Response time: Time elapsed between first call from the City and the time contractor is expected
to be on-site working.
STAGING AREA
If necessary, the contractor will be responsible for acquiring locations for staging. Contractor shall
provide copy of the signed agreement.
UTILITIES AND LOCATES
The Contractor will be responsible for obtaining all necessary excavation locations (Dig Tess) and
coordinating with other utilities in the work vicinity prior to digging. The following are the most
common utilities having facilities in and around the City of Denton. Other facilities may be
present, and each site shall be thoroughly researched prior to any work beginning.
Utility Company Type of Service
Frontier Telephone, Fios Cable Television, Communications
Charter Communications Cable Television, Communications
TXU Electric
Atmos Energy Gas
Co-Serv Electric, Gas, Communications
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Scope of Work
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City of Denton Sewer, Water
DME Electric, Communications
CREW COORDINATION
The contractor will be required to coordinate construction activities with other organizations
performing work in the same project areas. Such coordination shall not entitle the contractor to
any claims or additional compensation. Some work may be required on weekends and holidays to
coordinate with other organizations. Payment will be made based only on unit cost for all
construction.
U.S. POSTAL MAIL BOXES
The Contractor shall be fully responsible for maintaining and protecting all existing U.S. Postal
mailboxes during the construction period. Postal mail delivery must be maintained on a daily basis
to the residents next to any construction under this contract. If areas with mailboxes are completely
closed to traffic during construction activities, a temporary mailbox will be installed at the
nearest street corner for temporary delivery service. The Contractor shall relocate the boxes
working in cooperation with the Postal Director and the Construction Manager. Following the
completion of construction, the Contractor shall restore all postal boxes to the location behind the
curb. Because of the legal significance of the postal delivery service, the Contractor shall consider
this responsibility as a priority. Temporary mailboxes shall be placed 42" above the ground and
located directly behind the back of the curb. Both measurements shall be to the front lower face
of the mailbox. The homeowners’ mailboxes will stay at their original locations during the
construction. The contractor shall take responsible measure to protect the mailboxes form being
damaged.
SAFETY
The Contractor, while working for the City, shall conduct all operations in a safe manner and in
accordance with all state, federal, and city regulations.
As part of the proposal, a copy of the prospective contractor’s annual US Department of Labor
OSHA 300 Logs that replaced the OSHA 200 Logs as of January 2002 and safety manual shall be
included or made available upon request. Safety Manual shall include shoring and CPR training
requirements and curriculum. Also, contractors must submit the Safety Record Questionnaire as
included in this document. City of Denton reserves the right to inspect Contractor’s safety and
training records prior to and after award of contract.
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Concrete Repair and Installation Services
Scope of Work
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The Contractor shall immediately correct any unsafe conditions identified by the Construction
Manager. If the Contractor fails to immediately correct such unsafe conditions, the Construction
Manager may either have the unsafe conditions corrected by others at the Contractor's expense, or
direct that the work be stopped immediately in the area of the unsafe condition.
BARRICADES, LIGHTS, SIGNS, AND TRAFFIC CONTROL
The Contractor must submit a Traffic Control Plan (TCP) for each location 30 calendar days prior
to starting each street. The TCP must be approved by the City’s Traffic Engineer. The Contractor
shall furnish and erect such barricades, fences, flashers, signals, and signs, and other precautionary
measures for the protection of persons and property as necessary to comply with all federal, state,
and local regulations. The Contractor shall install all traffic control devices in accordance with
the most current TMUCD Texas Manual on Uniform Traffic Control Devices. The Contractor is
responsible for compliance with these regulations without intervention from the City. No work
will be allowed to begin prior to proper placement of all barricades, signs, and/or traffic controls.
The Construction Manager may order that work be stopped immediately if the barricading or
traffic control is not properly set up. Failure of the Contractor to insure proper barricading,
signage, and/or traffic control on a recurring basis may be considered a breach of contract.
This contractor shall provide a phone number, pager number, or mobile phone number (or
numbers) where a knowledgeable individual can be contacted, on a 24 hour basis, to repair
barricades and/or signs that might be discovered to be inadequate, damaged, vandalized, and/or
missing. The contractor must respond to the City’s request within one (1) hour and be onsite within
two (2) hours to address any issues.
TRAFFIC
The Contractor shall conduct his work with as little interference to public travel, be it vehicular or
pedestrian, as possible. Whenever it is necessary to cross, obstruct, or close roads, driveways,
and/or walks, the Contractor shall, at his own expense, provide and maintain suitable and safe
detours or other temporary expedients for the accommodation of public and private travel, be it
vehicular or pedestrian. The Contractor shall also give reasonable notice to owners of private
drives before interfering with access. The Contractor shall provide all notices required by city
regulations.
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Concrete Repair and Installation Services
Scope of Work
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FIELD CONDITIONS
City of Denton makes no guarantees as to actual field conditions that may be encountered for any
project. The Contractor, in accordance with state law, is responsible for locating all underground
facilities prior to excavation. City of Denton will provide as much information as is available for
each project but makes no guarantee of accuracy or completeness. In the event the Contractor fails
to exercise appropriate caution or to complete underground locating, all costs for repair shall be
the Contractor’s responsibility. Any restoration shall be with the same type of material and
construction as the original, or better.
The Contractor shall be responsible for damage to any underground utilities and associated
property damage as a result of operator error or failure to exercise appropriate caution. Contractors
are required to make the necessary repairs in a timely manner as deemed by City of Denton. If
repairs are not made as required, the City will make the repairs and bill the contractor for services.
CLEANUP AND RESTORATION
The Contractor shall be responsible for cleanup and restoration of all areas disturbed in any way
during the course of construction. The level of surface restoration must be equal to original
undisturbed condition or at a level approved by the City. Where work will be intensive and the
City of Denton has agreed to finish out the landscape work, the Contractor shall bring the surface
to original shape and finished grade, ready for landscaping. Contractor is responsible for control
and disposal of all spoils onsite at each job location and shall dispose of all materials, debris and
trash in an appropriate manner and in accordance with all local, state and federal regulations. The
City of Denton requires that mats or plywood be used in yards and grassy areas to reduce amount
of damage. Where additional or unnecessary damage occurs to private or personal property and/or
yards, the Contractor will make these repairs at their expense.
The contractor, at the end of construction, shall fill and grade all holes, ruts, settlements and
depressions to match the elevation of adjacent surfaces, and repair any damage created by the
Contractor’s construction. All areas disturbed by construction shall be restored to their original
condition to the maximum extent practicable.
Cleanup and restoration must be approved by the City of Denton representative before work is
considered complete and invoices will be processed.
SITE CLEANLINESS
During construction, the Contractor shall, at all times, keep work sites and adjacent premises as
free from material, debris, and/or rubbish as possible. All material used to backfill behind curbs
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and trenches shall be tamped or compacted in such a manner as to keep it in a stabilized condition
if rain or high winds occur.
Contractor shall remove all waste material and trash from the site daily and comply with any other
instructions concerning site cleanliness from the Construction Manager. The Contractor shall
remove all surplus materials and temporary structures from the site when they are no longer
needed.
DUST CONTROL
Use acceptable measures to control dust at the Site.
• If water is used to control dust, capture and properly dispose of waste water.
• If wet saw cutting is performed, capture and properly dispose of slurry.
Contractor shall control the dust on site daily. If anything besides water used, then the contractor
shall submit SDS/MSDS for the product for approval.
STORMWATER POLLUTION PREVENTION
Refer to Section 1-57-13 City of Denton City of Denton Standard Construction Specification and
Details
TESTING AND INSPECTION SERVICE
Refer to Section 01 45 23 in the City of Denton Standard Construction Specification and Details
QUALITY CONTROL
The Contractor shall be responsible for the quality control of each installation to assure that all
requirements of these specifications are met. The City of Denton reserves the right to observe, to
inspect and to require additional quality control investigations, either by its personnel or an
independently employed quality control investigator, at any or all stages of installation. Failure to
adequately maintain quality of installation until completion shall be grounds for cancellation of
the order or any part thereof.
Field repairs required or having to redo a work due to quality control failures or deviation from
permitted grade or alignment locations shall be the full responsibility of the Contractor. Any
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Scope of Work
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corrective action that is required to complete the project, or bring it up to an acceptable condition,
shall be determined by the City of Denton.
City of Denton shall inspect before concrete or asphalt installation. The inspections are intended
to ensure that installations meet the City of Denton Current Construction Standards. The
Contractor shall coordinate this inspection with the Construction Manager.
LIQUIDATED DAMAGES
Contractor recognizes that time is of the essence of this Agreement and that City will suffer
financial loss if the Work is not completed within the times specified in each task order, plus any
extension thereof allowed in accordance with Article 12 of the General Conditions. The
Contractor also recognizes the delays, expense and difficulties involved in proving in a legal
proceeding the actual loss suffered by the City if the Work is not completed on time.
Accordingly, instead of requiring any such proof, Contractor agree that as liquidated damages for
delay (but not as a penalty), Contractor shall pay City one thousand dollars ($1,000) for each day
that expires after the time specified in each task order for Final Acceptance until the City issues
the Final Letter of Acceptance.
Public Works Construction Standards
NCTCOG 5th Edition
Section 108.8
Schedule 109.8.1 Liquidate Damages
Amount of contract ($) Amount of liquidated damages ($)
Less than 25,000.000
25,000.00 to 99,999.99
100,000.00 to 999,999.99
More Than 1,000,000.00
200.00 Per Day
350.00 Per Day
500.00 Per Day
1000.00 Per Day
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BONDS
Successful awarded contractor will be required to sign original contract and submit a blanket
performance and payment bond for $1,000,000 before work is to commence. Bonds shall be in
accordance with the V.T.C.A Government Code Section 2253.021, as amended.
The contractor shall obtain an independent payment and performance bonds for 100% of the
project value for any single project in excess of $400,000.
The City, at its option, may waive the payment and performance bond requirements for projects
less than $50,000.
PROJECTS GREATER THAN $400,000
Any single project in excess of $400,000 will require the following before a purchase order or
notice to proceed is issued:
• Formal proposal of the project cost from the Contractor
• City Council approval
• Separate payment and performance bonds for 100% of the estimated project cost
• Retainage of 5% of the contract value