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7821 - Scope of WorkRFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work The scope of work shall be finalized upon the selection of the Contractor. The respondent’s submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum, the following: SCOPE The City of Denton is seeking a primary, and secondary, contractors to provide Installation and remove of Guard Fence. The intent is to award multiple contracts. The scope of work shall be finalized upon the selection of the Contractor The respondent’s submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum, the following: These specifications are for the annual Contract for the Installation, Repair and Removal of Guard Fence. Vendor Must bid on every item on the bid proposal Form. Award shall made to the bidder who meets or exceeds all specifications. The City of Denton desires a complete turnkey job for guard fence, which includes installation, repair, and removal of guard fence shall include all required materials that meet current TxDOT Roadway Standards and Details. Quantities listed on the Bid Proposal Form are estimates only. The City of Denton will issue purchase order for the listed of locations that need to be repaired, replaced and or removed on a as needed basis. All materials furnished and construction methods must mee Texas Department of Transportation standard specifications for Metal Beam Guard Fence (MBGF) (item 540), Removing Metal beam Guard Fence (item 542), and Guardrail end treatments (item 544) including all referenced standard and material specifications and requirements. All installation will be in accordance with current TxDOT Roadway Standard Plan sheets for 28 inch and 31 inch Flexible barrier accordingly. All Materials shall be sourced from a manufacture approved on the TxDOT Materials Producers List (MPL) specific to that material. Standard Timber Line Post shall be round and have domed tops meeting requirements of TxDOT DMS-720” Timber Post and Blocks for the Metal Beam Guard Fence” Controlled Release Terminal (CRT) Post may be 6 in. x 8 in. rectangular shape. When holes for the post are drilled below the bottom of post elevation or needs to be repositioned higher than the original hole. The contractor will backfill the excessive depth with sand and tamp the material to density of the undisturbed soil adjacent to the hole. RFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work Adjusting Metal Beam Guard fence and Single Guardrail Terminal will include the removal of the existing rail, pulling the post completely, backfilling and tamping the excessive depth, and reinstalling of the salvaged post and beam or terminal. All prices include removal and proper disposal of any debris and clean-up of the jobsite. Repair of Single Guardrail Terminal may include up two (2) breakaway post, remove and rest head, and up to one (1) guardrail terminal rail. DEFINITIONS For purposes of this specification, the term “Project Manager” means the Project Manager of the Department of Street Services or his duly authorized representative, administering this contract and overseeing work performed under this contract. For this contract, normal working hours will be considered as 7:00 a.m. to 6:00 p.m. Monday through Friday. Work outside the normal working hours, including Saturday and Sunday, or during restricted hours as defined in the specification, shall not be permitted except with the written permission of the City of Denton’s Project Manager (Project Manager). In addition, no work will be allowed on legal city holidays except with the written permission of the Project Manager. Requests shall be made on a case-by-case basis in writing at least 5 days in advance. The following is a list of the City’s legal holidays: 1. New Year’s Day (January 1) 2. Martin Luther King’s Birthday (third Monday in January) 3. Memorial Day (last Monday in May) 4. Independence Day (July 4) 5. Labor Day (first Monday in September) 6. Thanksgiving Day (fourth Thursday in November) 7. Friday after Thanksgiving (fourth Friday in November) 8. Christmas Eve Day (December 24) 9. Christmas Day (December 25) No excavation will take place three days prior to Thanksgiving and Christmas Holidays. PERFORMANCE SPECIFICATIONS The successful respondents will be required to meet the performance specifications as follow: RFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work Scheduled Work The contractor is expected to respond to the initial contact* from The City within 24 hours during normal business hours. Normal business office hours are Monday – Friday 7am- 4pm. If no response from contractor within 24 hours, the City has the right to call secondary contractor. Secondary contractor must also respond to initial contact* within 24 hours. If no response from the secondary contractor within 24 hours, the City has the right to call tertiary contractor (if any). Tertiary contractor must also respond to initial contact* within 24 hours. Response time** for scheduled work of Guardrail Repair and Installation is not to exceed 7 business days after the initial call for standard requests. After the initial contact response, the contractor has three (3) business day to provide a schedule of the planned work. Once the proposed schedule has been approved, the contractor has 4 business days to begin work. If contractor is not able to meet delivery deadline, the City reserves the right to call secondary contractor. Tertiary contractor must also respond to initial contact* within 24 hours. Emergency Work In the case of an emergency, the contractor is expected to respond to the initial contact* from The City within 8 hours of the initial call. If no response from contractor within 8 hours, the City has the right to call secondary contractor. Secondary contractor must be also respond to initial contact* within 8 hours. If no response from the secondary contractor within 8 hours, the City has the right to call tertiary contractor (if any). Tertiary contractor must also respond to initial contact* within 8 hours. Response time** for Emergency work of Guardrail Repair and Installation is not to exceed 24 hours after the initial call. If contractor is not able to meet delivery deadline, the City reserves the right to call secondary contractor. Citizen Complaints The contractor will be called back based upon citizen complaints or failure to meet City inspection expectations at no cost to the City. If called back, contractor must replace/fix within 24 hours. Failure to meet performance requirements listed above could be consider in breach of the contract. *Contractor is expected to answer/call back within 24 hours for standard scheduled work and 8 hours for emergency work and be able to perform job as requested. **Response time: Time elapsed between first call from the City and the time contractor is expected to be on-site working. RFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work STAGING AREA If necessary, the contractor will be responsible for acquiring locations for staging. Contractor shall provide copy of the signed agreement. UTILITIES AND LOCATES The Contractor will be responsible for obtaining all necessary excavation locations (Dig Tess) and coordinating with other utilities in the work vicinity prior to digging. The following are the most common utilities having facilities in and around the City of Denton. Other facilities may be present, and each site shall be thoroughly researched prior to any work beginning. Utility Company Type of Service Frontier Telephone, Fios Cable Television, Communications Charter Communications Cable Television, Communications TXU Electric Atmos Energy Gas Co-Serv Electric, Gas, Communications City of Denton Sewer, Water DME Electric, Communications CREW COORDINATION The contractor will be required to coordinate construction activities with other organizations performing work in the same project areas. Such coordination shall not entitle the contractor to any claims or additional compensation. Some work may be required on weekends and holidays to coordinate with other organizations. Payment will be made based only on unit cost for all construction. SAFETY The Contractor, while working for the City, shall conduct all operations in a safe manner and in accordance with all state, federal, and city regulations. RFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work As part of the proposal, a copy of the prospective contractor’s annual US Department of Labor OSHA 300 Logs that replaced the OSHA 200 Logs as of January 2002 and safety manual shall be included or made available upon request. Safety Manual shall include shoring and CPR training requirements and curriculum. Also, contractors must submit the Safety Record Questionnaire as included in this document. City of Denton reserves the right to inspect Contractor’s safety and training records prior to and after award of contract. The Contractor shall immediately correct any unsafe conditions identified by the Construction Manager. If the Contractor fails to immediately correct such unsafe conditions, the Construction Manager may either have the unsafe conditions corrected by others at the Contractor's expense, or direct that the work be stopped immediately in the area of the unsafe condition. BARRICADES, LIGHTS, SIGNS, AND TRAFFIC CONTROL The Contractor shall furnish and erect such barricades, fences, flashers, signals, and signs, and other precautionary measures for the protection of persons and property as necessary to comply with all federal, state, and local regulations. The Contractor shall install all traffic control devices in accordance with the most current TMUCD Texas Manual on Uniform Traffic Control Devices. The Contractor is responsible for compliance with these regulations without intervention from the City. No work will be allowed to begin prior to proper placement of all barricades, signs, and/or traffic controls. The Construction Manager may order that work be stopped immediately if the barricading or traffic control is not properly set up. Failure of the Contractor to insure proper barricading, signage, and/or traffic control on a recurring basis may be considered a breach of contract. This contractor shall provide a phone number, pager number, or mobile phone number (or numbers) where a knowledgeable individual can be contacted, on a 24-hour basis, to repair barricades and/or signs that might be discovered to be inadequate, damaged, vandalized, and/or missing. The contractor must respond to the City’s request within one (1) hour and be onsite within two (2) hours to address any issues. TRAFFIC The Contractor shall conduct his work with as little interference to public travel, be it vehicular or pedestrian, as possible. Whenever it is necessary to cross, obstruct, or close roads, driveways, and/or walks, the Contractor shall, at his own expense, provide and maintain suitable and safe detours or other temporary expedients for the accommodation of public and private travel, be it vehicular or pedestrian. The Contractor shall also give reasonable notice to owners of private RFP # 7821 Annual Contract for Installation, Repair and Removal Guard Fence Services Scope of Work drives before interfering with access. The Contractor shall provide all notices required by city regulations. FIELD CONDITIONS City of Denton makes no guarantees as to actual field conditions that may be encountered for any project. The Contractor, in accordance with state law, is responsible for locating all underground facilities prior to excavation. City of Denton will provide as much information as is available for each project but makes no guarantee of accuracy or completeness. In the event the Contractor fails to exercise appropriate caution or to complete underground locating, all costs for repair shall be the Contractor’s responsibility. Any restoration shall be with the same type of material and construction as the original, or better. The Contractor shall be responsible for damage to any underground utilities and associated property damage as a result of operator error or failure to exercise appropriate caution. Contractors are required to make the necessary repairs in a timely manner as deemed by City of Denton. If repairs are not made as required, the City will make the repairs and bill the contractor for services. QUALITY CONTROL The Contractor shall be responsible for the quality control of each installation to assure that all requirements of these specifications are met. The City of Denton reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of installation. Failure to adequately maintain quality of installation until completion shall be grounds for cancellation of the order or any part thereof. Field repairs required or having to redo a work due to quality control failures or deviation from permitted grade or alignment locations shall be the full responsibility of the Contractor. Any corrective action that is required to complete the project, or bring it up to an acceptable condition, shall be determined by the City of Denton.