Scope of Work
RFQ 8451 – Drywall Installation, Tape and Bedding, Rough Framing, Finish Carpentry, Drop Ceilings
Construction Services and Construction Demolition services on an as needed basis.
Scope of Work
The City is seeking an annual agreement with up to three providers to provide for Drywall Installation,
Tape and Bedding, Rough Framing, Finish Carpentry, Drop Ceilings Construction Services and
Construction Demolition services on an as needed basis.
I. INTRODUCTION:
The City of Denton (City), a home-rule city of the State of Texas, is requesting qualifications from
potential providers with demonstrated experience in providing professional services for Drywall
Installation, Tape and Bedding, Rough Framing, Finish Carpentry, Drop Ceilings Construction Services
and Construction Demolition services on an as needed basis. The awarded providers shall have the
ability to accomplish all aspects of the requested services. The qualification responses shall be submitted
to the City of Denton in an electronic submission. All services in this contract will be on an “as needed”
basis by contractors holding the appropriate licenses in the state of Texas. Copies of the appropriate
licenses will be remitted to the purchasing department and kept on file for the duration of the contract.
It will be the responsibility of the vendor to maintain the licenses and ensure their validity. Services will
be required at locations determined by appointed city employees, which may include residential,
commercial, or industrial structures throughout the city.
II. EXPECTATIONS DURING AND AFTER CONCLUSION OF RFQ AWARD:
The City wants to work with the successful provider(s) for seamless start-to-finish project completion.
RFQ submissions and subsequent documentation will comply with all Federal, State, County and City
laws, regulations, and licensing. The awarded providers will provide a competent and experienced
contract administration liaison to work with the City and any selected consultant(s). Deliverables and
specific project scopes will be determined in writing for each project awarded.
To award projects, it is the intent of the City to issue a Request for Cost that defines the scope of work,
project dates, project contacts, etc. The awarded providers through this RFQ will have the opportunity
to respond to the Request for Cost request for individual projects as they arise. The pre-qualified
contractors will have (5) days to respond to such Request for Cost. The City will select the provider with
the lowest price and able to meet the City’s time schedule requirement as laid out in the Request for
Cost Form. A Purchase Order will be sent to the selected provider that affirms the scope of work, project
dates, project contacts, etc. for small contracts and a construction contract will be completed for larger
projects that require performance, payment, and maintenance bonds.
III. RESPONSIBILITIES:
a. PROVIDER:
The successful provider shall perform all necessary actions as defined by each awarded Task Order that
results from this RFQ. Due to the uniqueness and variability of projects subject to this RFQ, Provider’s
responsibilities, project scopes, schedules and budgets shall be negotiated and agreed upon in writing at
the time services are required.
b. CITY:
Similar to the Provider’s responsibilities above, the City shall perform all necessary actions as defined by
each Task Order as a result of this RFQ. The City will provide the following:
• Primary point of contact to coordinate Cost Requests, Task Orders, site access, etc.
IV. PRICING:
This contract is for an undefined scope of services and price will not be solicited. The City will select
providers based on demonstrated competence and qualifications to perform the services described in
this RFQ. Once the most qualified providers are selected, a contract(s) will be negotiated.
Compensation will be negotiated per project assigned under the Contract. Upon completion of the
work, the Provider will provide electronic files, plots, maps, exhibits, field notes, and/or other materials
as requested by the City.
Payment will be made upon receipt and acceptance of deliverables as negotiated.
After selecting the three most highly qualified Providers, the City will then attempt to negotiate with
each Provider a contract. If a satisfactory contract cannot be negotiated with the one or more of the
three most highly qualified Providers, the City shall formally end negotiations with the Provider(s), select
the next most highly qualified Provider, and attempt to negotiate a contract with that Provider. This
process shall continue until a contract is entered into, or until the City rejects all submittals and issues a
new Request for Qualifications based on a new scope of work. The fees under the contract must be
consistent with industry standard and may not exceed any maximum provided by law. The City will
negotiate with the successful Providers any final changes to the contract and any exceptions identified
in the Qualifications Documents. The City is not obligated to accept any exceptions made by Provider.
After the negotiations, the City will prepare and issue the contract documents with the notice of award
to each successful Provider.
V. QUALIFICATIONS:
Interested providers must submit a summary of the Provider’s qualifications as outlined in this section
and throughout the scope of work.
• Each Provider must possess a State of Texas Drywall Installation, Tape and Bedding, Rough Framing,
Finish Carpentry, Drop Ceilings Construction Services and Construction Demolition services on an as
needed basis. Contractor license as a minimum requirement (copy required with submission).
• Minimum of five (5) years of experience in Drywall Installation, Tape and Bedding, Rough Framing,
Finish Carpentry, Drop Ceilings Construction Services and Construction Demolition services on an as
needed basis. Services for a governmental entity on local, state or federally funded projects.
• A maximum of three (3) page narrative as to the Provider’s interest, particular abilities and
qualifications related to this this RFQ. One (1) additional page per core area may be included to provide
project summaries for Drywall Installation, Tape and Bedding, Rough Framing, Finish Carpentry, Drop
Ceilings Construction Services and Construction Demolition services on an as needed basis and
Demolition Services. Three (3) additional page per subcontractor for narrative and project summaries.
• Prior project descriptions for Drywall Installation, Tape and Bedding, Rough Framing, Finish Carpentry,
Drop Ceilings Construction Services and Construction Demolition services on an as needed basis and
Demolition services shall include: Project Name; Owner Name; Project Owner Contact Name, Phone
Number, and email address; Contract Time and Actual Completion Time; Original Contract Cost and Final
Contract Cost; and Detailed Project Description.
• Organizational Chart for the work and personnel summary table reflecting names, job titles, years of
experience, and years with provider.
• List of subcontractor(s) expected to be used including their name, address, phone number, email,
proposed tasks, and applicable license.
• Certification of Provider’s Legal & Compliance History.
• Submittal shall follow the order shown in Attachment A.
VI. SCOPE OF WORK
Qualifications are being accepted by the City of Denton for the provision of Drywall Installation, Tape
and Bedding, Rough Framing, Finish Carpentry, Drop Ceilings Construction Services and Construction
Demolition services on an as needed basis. A qualified Provider(s) will be contracted to the City of
Denton to perform:
Drywall Installation - The on-site fabrication, installation or erection of any drywall panel or any
associated fittings in the interior of a building
Tape and Bedding - Taping is the process of applying paper or mesh tape over joints between drywall
sheets. Bedding is the process of applying drywall joint compound, called mud, to drywall screw holes
and over drywall tape.
Rough Framing - The process involves fitting together numerous pieces of materials such as wood,
concrete and brick.
Finish Carpentry - Encompasses all work done inside a structure after framing, sheathing, wiring,
plumbing, insulation, and drywall have been installed. This includes installation of trim, fitting interior
doors with trim, wood and laminate flooring trim installation, wainscoting, crown molding and cabinet
installation.
Drop Ceilings Construction Services - A typical dropped ceiling consists of a gridwork of metal channels
in the shape of an upside-down "T", suspended on wires from the overhead structure. These channels
snap together in a regularly spaced pattern of cells. Each cell is then filled with lightweight ceiling tiles or
"panels" which simply drop into the grid.
Construction Demolition services – Involve the systematic tearing down or dismantling of structures to
make way for new developments or renovations.
Other duties as requested.
Services may be requested on a per project basis or as a grouping of projects that may require phasing.
Provider shall provide documentation of handling various types and sizes of projects.
Related activities must be performed at a minimum in strict adherence to the City of Denton Building
Codes and Occupational Safety and Health Administration (OSHA) rules and regulations.
All work performed under the contract shall be in strict adherence to all applicable Federal, State and
local rules and regulations.
Upon receipt of a Purchase Order and prior to services being performed, Provider must obtain a permit
to begin any work on City structures from the City of Denton. In obtaining the permit, the Provider will
be required to abide by City of Denton Development Code (DDC).
Provider shall clean and remove all remaining furniture, household furnishings, building materials, tires,
debris, trash, rubbish and any other solid waste from the premises. These materials shall be recycled,
reclaimed or disposed at a facility or landfill that is approved to accept such waste.
Provider shall maintain proper safety fencing, as needed, and provide for adequate signage, barricades,
traffic cones, and “flagmen” during the course of the project when heavy traffic will be leaving or
entering the site. Temporary safety fencing to be used shall be a heavy-duty, diamond-link mesh,
orange, high density polyethylene safety or security fencing that will withstand substantial weather-
related stresses.
The work area will be maintained in a manner that will control all demolition debris from becoming
windblown and/or migrating from the work area during and after working hours.
For the duration of the entire project, Provider shall sweep dirt and debris from the haul routes used to
ensure any sediment tracked from the site is collected and does not migrate onto City streets.
VII. SELECTION CRITERIA:
The City will select the most highly qualified Providers responding to the request, based upon
demonstrated competence and the submission. The City will contract with all contractors with a score of
80 and above. The Qualifications will be evaluated by qualitative measures and will be weighted as
follows:
FACTOR WEIGHT
1. Provider’s Company Experience 30 Points
2. Provider’s Personnel Experience/Resumes 20 Points
3. Provider’s Work History with Local
Government
10 Points
4. Provider’s Legal History 10 points
5. Qualifications of Provider’s Subcontractors 25 Points
6. Reference Letters/Client Letters 5 points
TOTAL 100 Points
ATTACHMENT A
SUBMITTAL ORGANIZATION
1. Primary office location where most of the work on the project(s) will be performed and the
approximate number of employees in that office.
2. A maximum of three (3) page narrative as to the Provider’s interest, particular abilities and
qualifications related to this this RFQ (see Sections V & VI of Scope of Work).
3. One (1) page project summary for General Construction Services to include: Project Name;
Owner Name; Project Owner Contact Name, Phone Number, and email address; Contract
Time and Actual Completion Time; Original Contract Cost and Final Contract Cost; and
Detailed Project Description (see Sections V & VI of Scope of Work).
4. A maximum of three (3) page narrative and project summary for each subcontractor.
5. Organizational Chart for the project including interaction with subcontractor(s).
6. Personnel summary table that reflects Job Title / Job Function, Name, Years of Experience,
and Years with Provider and Subcontractor (see Sections V & VI of Scope of Work).
7. Resumes for key personnel not to exceed one (1) page (see Sections V & VI of Scope of
Work).
8. Licenses (see Section V of Scope of Work).
9. Reference letters from clients (up to three (3)). Each letter shall be limited to a maximum of
two pages. One reference must be from a municipal government.
10. Completed Attachment B.
ATTACHMENT B
PROVIDER’S LEGAL AND COMPLIANCE HISTORY
Provider's legal and compliance history is a critical component of this Request for Qualifications.
Read this section with care and respond accordingly. Failure of the Provider to provide all the
information requested and to certify the report, will result in the Provider's submittal being declared
non-responsive.
Provider shall attach a written report of legal action brought against Provider, Provider's officers,
Provider's employees, AND Provider's proposed subcontractors relating to the protection of the
environment. The terms “legal action” and “relating to the protection of the environment” are defined
below.
The report shall include all legal action brought within five (5) years of the closing date of this
Request for Qualifications. The report shall detail the substance, status, and outcome of such legal
action. This includes without limitation the names of the agency and/or persons bringing the action,
all relevant dates, and all fines, judgments, and/or settlements. Include the following information for
each case at a minimum:
• Style of Case (X vs. Y) • Settlement Information (as appropriate)
• Cause Number • Names / Addresses of all parties named
• Court • Counsel List and phone numbers
• Date of Disposition • Judgment and Order of Judgment
“LEGAL ACTION” means: ANY enforcement action by the United States Environmental Protection
Agency, the Occupational Safety and Health Administration, any other federal agency, the Texas
Commission on Environmental Quality (including its predecessor agency the Texas Natural Resource
Conservation Commission), the Texas Department of State Health Services (including its
predecessor agency the Texas Department of Health), and any other state agency, commission or
department, whether in Texas or elsewhere, when such enforcement action is a result of violations,
real or alleged, of any laws, licenses, permits, judicial orders, or administrative orders, relating to the
protection of the environment. In this context, enforcement action shall include without limitation,
written warnings, notices of violation, consent orders or agreements, compliance orders,
administrative hearings, civil litigation, and criminal prosecution. Legal action also means any civil
litigation brought by any person relating to the protection of the environment.
“RELATING TO THE PROTECTION OF THE ENVIRONMENT” means: requirements pertaining
to the manufacture, processing, distribution, use, handling, storage, transportation, reporting,
records keeping, permitting, licensing, treatment, disposal, emission, discharge, spill, release, or
threatened release of hazardous materials, hazardous substances, hazardous wastes, toxic
substances, petroleum, industrial waste, solid waste, pollutants or contaminants into or onto the
air, surface water, drinking water, groundwater, stormwater, publicly owned treatment works,
and/or land.
THE REPORT SHALL BE SIGNED AND CERTIFIED by an authorized representative of the Provider,
using the form on the following page. The top portion of the form is to be completed if a report of legal
action is attached. The bottom portion of the form is to be completed if Provider has no legal action to
report. Make certain that the appropriate portion of the form is filled out and signed.
AN AUTHORIZED REPRESENTATIVE OF THE PROVIDER shall mean:
(1) if the Provider is a corporation: the president, secretary, or treasurer, or a vice
president of the corporation in charge of a principal business function, or any other
person who performs similar policy or decision-making functions for the corporation;
(2) if the Provider is a partnership, a general partner; and
(3) if the Provider is a sole proprietorship, the sole proprietor.
Include a copy of the report of legal action following the certification page
[REMAINDER OF THIS PAGE INTENTIONTIALLY LEFT BLANK]
Certification of Provider's Legal and Compliance History
Complete ONE of the Following Certifications:
Certification of Legal Action Report
I certify under penalty of law that the attached Legal Action Report detailing Provider's, Provider's
officers, Provider's employees, and Provider's proposed subcontractors legal and compliance history
relating to the protection of the environment was prepared under my direction or supervision in
accordance with a system designed to assure that qualified personnel properly gather and evaluate
the information submitted. Based on my inquiry of the person or persons who manage the system,
or those persons directly responsible for gathering the information, the information submitted is, to
the best of my knowledge and belief, true, accurate, and complete. I am aware that there are
significant penalties for submitting false information, including the possibility of fine and imprisonment
for knowing violations.
PROVIDER:
______________________________ BY: ____________________________
Company Name (print or type name of signatory)
_______________________________ ________________________________
(Signature) Title (print or type)
____________________________
Date
Certification of NO Legal Action
I certify under penalty of law that the legal and compliance history of Provider, Provider's officers,
Provider's employees, and Provider's proposed subcontractors was researched under my direction
or supervision in accordance with a system designed to assure that qualified personnel properly
gather and evaluate the information submitted. Based on my inquiry of the person or persons who
manage the system, or those persons directly responsible for gathering the information, I hereby
certify that no legal action relating to the protection of the environment was brought against Provider,
Provider's officers, Provider's employees, or Provider's proposed subcontractors within the
preceding five years. To the best of my knowledge and belief, this statement is true, accurate, and
complete. I am aware that there are significant penalties for submitting false information, including
the possibility of fine and imprisonment for knowing violations.
PROVIDER:
______________________________ BY: ____________________________
Company Name (print or type name of signatory)
______________________________ ________________________________
(Signature) Title (print or type)
______________________________
Date