7933 - Technical SpecificationsIFB XXX – Exhibit 3 Page 1 of 2
IFB XXX
EXHIBIT 3
Technical Specifications
Supply of Denton Energy Center Engine Lubrication Oil, Monopropylene Glycol
and Corrosion Inhibitor
A. PURPOSE
The City of Denton is providing information that will allow prospective suppliers to prepare
submissions to supply bulk quantities of Chevron HYDAX 5200 Low Ash Gas Engine lubrication
oil, Industrial Grade Monopropylene Glycol, and Chevron XL Corrosion Inhibitor. The products
will be ordered as needed based on operating hours, maintenance activities, service life conditions,
and will be received at the Denton Energy Center, which is located at 8161 Jim Christal Road,
Denton TX, 76207.
B. SUBMISSIONS
Submissions shall be provided using the Exhibit 1, with supporting documentation as required.
Additional information clarifying the supplier’s product may be attached to their submission.
Pricing shall include all costs to deliver goods as specified in this specification. Any special fees
or commissions, and all freight for delivery to the Denton Energy Center must be included in the
quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right
to choose the best valued item from different vendors.
C. QUALITY CONTROL
The manufacturer shall only supply virgin product be responsible for the quality control of the
manufacturing processes to assure that all requirements of these specifications are met. However,
the City reserves the right to sample and test all products at time of delivery. Visible signs of
contamination at time of delivery will result in the product being rejected.
D. WRITTEN WARRANTY and GUARANTEES
Written guarantees shall include any limitations as to the nature of failure or time limitations. The
guarantee shall begin upon receipt of the accepted units, not on the date of manufacture.
Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis
and if prorated then what are the terms. Lube oil Manufacturer/supplier guarantees that the
products furnished under this specification are of virgin quality. All replacements by the
manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the
original order.
The respondent must be an approved distributor by the manufacturer, authorized to sell and
distribute these products to the City of Denton located in Denton Texas. The respondent also
guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all
manufacturer’s warranties will be in effect for the life of the contract.
IFB XXX – Exhibit 3 Page 2 of 2
E. SPECIAL DELIVERY REQUIREMENTS
Deliveries shall be made between 8:00 AM - 12:00 PM, excluding holidays to Denton Energy
Center, 8161 Jim Christal Road, Denton, TX 76207. The location does have bulk offloading
capability of oil in 6500 gallon quantities but transport will need to equipped with offloading pump.
The corrosion inhibiter 55 gallon barrels and glycol in totes of 275 gallons that can be offloaded
by forklift onsite.
F. TECHNICAL REQUIREMENTS
Engine Oil:
SUPPLIER BRAND NAME VISCOSITY BN SULPHATED
ASH (%M/M)
CHEVRON (TEXACO +
CALTEX)
HDAX 5200 LOW ASH GAS
ENGINE OIL
SAE 40 5.3 0.48
Validated gas engine oil based on American Petroleum Institute (API) Group (Gp) II and IV base oils
Glycol:
Glycol Shall be industrial Grade Monopropylene type and can not be 50/50 premix.
Corrosion Inhibitor:
MANUFACTURER ADDITIVE NAME ADDITIVE TYPE
CHEVRON (TEXACO +
CALTEX)
XL CORROSION INHIBITOR ORGANINC ACID TECHNOLOGY
G. ACCEPTABLE MANUFACTURERS
DME will only accept submissions for the specific manufacturer product listed in the
approved manufacturers list below due to compatibility with current products being used
and only approved distributor by the manufacturer, authorized to sell and distribute these
products to the City of Denton located in Denton Texas.
Chevron (Texaco + Caltex)