Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 9, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Boot Barn, Inc., for the citywide full service boot
program for various city departments; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8769 – awarded to Boot Barn Inc., for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $750,000.00).
INFORMATION/BACKGROUND
The City of Denton currently purchases safety footwear for field service employees from Red Wing Brands
of America, Inc., utilizing GSA Contract #47QSWA22D00AB. This federal contract provides fixed pricing
for special-purpose safety footwear based on individual and department requirements. These boots are
essential for employee protection and help reduce workplace injuries. Departments that utilize this contract
include Water, Wastewater, Solid Waste, Denton Municipal Electric (DME), Parks, Streets, Traffic,
Airport, Facilities, and Warehouse.
Recently, several departments have reported challenges with the availability of Red Wing safety boots. Due
to ongoing supply chain and economic factors, the selection of special-purpose boots has become limited
or unavailable. As a result, the city is experiencing a shortage of the required styles and specifications of
safety footwear.
To address this issue, Boot Barn Inc. has been selected by the evaluation committee to be a better supplier
with a robust inventory of safety-specific boots that meet the City’s needs. We have estimated, based on
historical spend, that the city purchases roughly 599 pairs of safety boots per year.
Project Description Spend
Year One $135,000
Year Two 135,000
Year Three 135,000
Year Four 135,000
Year Five 135,000
Contingency - 10% 75,000
Total: $750,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 132 prospective suppliers, including eight (8) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Three (3) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Boot Barn, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 800 – Shoes and Boots
Notifications sent for Solicitation sent in IonWave: 132
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 23
SBE-Small Business Enterprise Invitations sent out: 57
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Boot Barn, Inc., for the citywide full service boot program for various city
departments, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $750,000.
PRINCIPAL PLACE OF BUSINESS
Boot Barn, Inc.
Irvine, CA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded through the using department’s budget. Requisitions will be entered on an
as-needed basis. The budgeted amount for this item is $750,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Steve Swanberg, 940-349-7808.
Legal point of contact: Marcella Lunn at 940-349-8333.