City-Wide Full Service Boot Program - Scope of WorkScope of Work
Full-Service Managed Boot Program
OBJECTIVE
The purpose of this Request for Proposal (RFP) by the City of Denton, Texas, is to solicit proposals from
interested vendors to provide safety footwear for purchase and use by the City’s employees across various
departments. The City seeks an exclusive direct purchase safety boot vendor capable of supplying
approximately 500 pairs of quality safety footwear annually, in both men’s and women’s sizes, with various
boot styles and manufacturers.
SCOPE OF SERVICES
1. Background
The City of Denton has a workforce of approximately 300 – 500 employees across multiple departments, each
of which requires durable and protective footwear for safety. These departments include (but are not limited
to) Public Works, Parks and Recreation, Police, Fire, Solid Waste, Water, Streets, and Fleet/Facilities
Management. The City requires a diverse selection of boots to meet the varying needs of employees in
different roles, from heavy-duty work to lighter, specialized tasks.
2. Requirements
Program Management
The City seeks a program that offers any of the following: a local brick-and-mortar store located within the
City of Denton for employee visits, a mobile footwear unit that can travel to multiple departments, or an
online program that allows employees to manage orders, annual allotments, and warranty issues. Program
management should be efficient, ensuring prompt customer service with minimal administrative burden for
the City’s Contract Administrator and their designee. The City will not monitor individual employee spending
accounts. The number of employees participating in the program may vary each year, but customer service
turnaround time should be 48 hours or less for responses.
Online Ordering
The online ordering system should at a minimum include:
• Footwear availability
• Expected delivery dates for orders
• Current allotment status
• Total footwear allotment by employee (list of all items an employee has received during the program)
Mobile Footwear Unit
The mobile footwear unit, if offered, should be operated by authorized personnel and must be available to
travel to various departments across the City, at no additional cost to the City. Each unit shall be self-
contained and include the following features:
• Side handrails on retractable safety steps for easy and safe entry for customers
• Well-lit areas throughout the unit
• Safety fiooring/runners/rugs
• Footwear display area capable of displaying a minimum of 20 different styles at one time, representing the
vendor’s line/catalog
• Capability to carry a minimum of 500 pairs of boxed footwear (this includes a wide variety of sizes for all
display styles)
• Sizing equipment for both male and female customers
Personnel
All personnel assisting City employees, whether at a storefront or mobile unit, must be sufficiently trained
and knowledgeable to advise on proper fltting and application for all items within this contract.
Departments Utilizing this Contract
ALL DEPARTMENTS including:
• AIRPORT
• ANIMAL SERVICES
• DENTON MUNICIPAL ELECTRIC
• ENGINEERING SERVICES
• ENVIRONMENTAL SERVICES
• FACILITIES
• FIRE
• FLEET SERVICES
• SAFETY
• RISK
• INTERNAL AUDIT
• MATERIALS MANAGEMENT
• MUNICIPAL COURT/JUDGE
• PARKS & RECREATION
• POLICE
• SOLID WASTE
• STREET CONST/MAINT
• TRAFFIC
• WASTEWATER
• WATER
Specifications
Footwear offered shall meet speciflcations set by respective city departments as needed:
• Compliant with 1910.132 - General requirements. | Occupational Safety and Health Administration
• Oil, chemical, and heat resistance, where applicable
• Made of all leather
• Rubber or electrically rated soles
• Both Insulated and non-insulated
• Over the ankle, closed toed: 6” - 17”
• Both:
o Safety toes meeting ANSI Z41.1 standards (either steel or composite toes) and standard
ASTM F2412, Standard Test Methods for Foot Protection, and ASTM F2413 and
o non-safety toe in compliance with ASTM F2892,
• Impact resistance (I): protects the toe area of the foot.
• Compression resistance (C): protects the toe area of the foot.
• Metatarsal impact protection (Mt): protects the metatarsal bones at the top of the foot.
• Conductive properties (Cd): reduce hazards resulting from static electricity buildup and reduces the
possibility of ignition of explosives and volatile chemicals.
• Electric hazard protection (EH): protects the worker from accidental contact with a live wire. The test
measures how much current can travel through the sole of the boot.
• Static dissipative properties (SD): reduce hazards due to excessively low footwear electrical
resistance that may exist where SD footwear is required.
• Puncture resistance (PR) footwear devices: protects from sharp objects that can penetrate the
bottom assembly of the footwear.
Manufacturers
The City of Denton purchases safety footwear from various manufacturers, which preferably include:
• Ariat
• Carhartt
• Durango
• Brunt
• Thorogood
• Danner
• Twisted X
• Justin
• Wolverine
This list is provided for informational purposes, and vendors are welcome to propose additional
manufacturers if their products meet the specifled requirements.
Quantity
The City reserves the right to add or remove products from the vendor’s catalog as needed during the life of
the contract. There is no minimum order requirement under this contract, though approximately 500 pairs of
boots are anticipated annually based on previous purchases.
Warranty
The Vendor warrants that all goods and services provided to the City will meet the specifled requirements, be
free from defects in workmanship and materials, and be flt for their intended use. The vendor shall provide a
return and refund policy for all footwear purchased under the agreement.
At a minimum, if any pair of footwear is delivered damaged, or if the wrong item, size, or color is delivered,
and the City notifles the vendor within thirty (30) days of delivery acceptance, the vendor must correct the
issue through repair or replacement at no additional cost.
Pricing
Vendors must provide pricing as a discount off the catalog price. Any additional costs such as rush orders,
shipping, alterations, oversize boots, or tall sizes must be included. Any changes to the catalog price should
be communicated to the City at least 30 days prior to the effective date of the change.
Evaluation Criteria
Price, Total Cost of Ownership (FACTOR: 50%)
The price of items, to include total cost of ownership, such as installation costs, life cycle costs, and warranty
provisions.
Indicators of Probable Performance under contract (FACTOR: 25%)
Indicators of probable performance under the contract to include: past vendor performance, flnancial
resources and ability to perform, experience or demonstrated capability and responsibility, references, and
the vendor's ability to provide reliable maintenance agreements and support.
Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs
(FACTOR: 15%)
Compliance with the stated speciflcation(s) coupled with the quality and reliability of the goods and services
such as fltness for use that meets or exceeds Owner's expectations and the characteristics of the product or
service that bear on its ability to meet the stated/implied needs.
Delivery/Project Schedule (FACTOR: 10 %)
Ability to timely start and complete the project. This includes the schedule to complete the project and may
include ability to meet required milestones of completion. For supplies, the estimated delivery after receipt of
order.