Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 9, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of transmission
hardware supplies to be stocked in the City of Denton Warehouse; providing for the expenditure of funds
therefor; and providing an effective date (IFB 8872 – awarded to Techline, Inc., for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$1,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
There are 118 catalog items on this IFB that are critical to transmission line project construction for Denton
Municipal Electric (DME). Conductor attachments and pole hardware are necessary for connecting
insulators, conductors, and compression fittings to each other, poles, or other equipment. Spiral dampers
absorb vibration and reduce noise associated with the vibration, allowing a more comfortable environment.
The nuts and bolts hardware facilitate the installation of insulators, conductors, compression fittings, and
vibration dampers. The supply of transmission hardware will be stocked in the Warehouse for ease of
access. The supplies will be ordered on an as-needed basis to maintain appropriate stocking levels, as well
as ordered well in advance for planned Capital Projects regarding transmission lines.
Project Description Estimated 5-Year Expenditure
Year 1 $250,000
Year 2 250,000
Year 3 250,000
Year 4 250,000
Year 5 250,000
Contingency for Price Increases 250,000
Total $ 1,500,000
Invitation for Bids was sent to 453 prospective suppliers of this item, including 13 firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was received
by Techline, Inc.
NIGP Code Used for Solicitation:
285– Electrical Equipment and Supplies
(Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 453
Number of Suppliers that viewed Solicitation in IonWave: 24
HUB-Historically Underutilized Business Invitations sent out: 50
SBE-Small Business Enterprise Invitations sent out: 179
Responses from Solicitation: 3
RECOMMENDATION
Award a contract to Techline, Inc., for the supply of transmission hardware for the City of Denton
Warehouse, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $1,500,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The budgeted amount of this item is $1,500,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.