Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 9, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the City Manager to execute a contract with Doggett Freightliner of South Texas, LLC, through the Buy Board
Cooperative Purchasing Network Contract Nos. 687-22 and 723-23, for purchases, maintenance, and repairs
of medium-duty and heavy-duty trucks for the Fleet Services Department; providing for the expenditure of
funds therefor; and providing an effective date (File 8873 – awarded to Doggett Freightliner of South Texas,
LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $4,303,585.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract with Doggett Freightliner of South Texas, LLC will be utilized by the Fleet Services
Department for the maintenance, repair, and acquisition of medium-duty and heavy-duty equipment. These
assets will include specialty fire apparatus, water trucks, dump trucks, and refuse trucks utilized by multiple
departments to maintain City infrastructure. Reliable equipment is essential for citizen safety and the
uninterrupted operation of city roads, utility lines, and waste removal. Any downtime from vehicle
malfunctions or delays in acquiring new equipment can disrupt these services. Doggett Freightliner of South
Texas, LLC will assist in continued timely repairs and maintenance, allowing for minimized vehicle downtime.
Additionally, the proposed contract streamlines the procurement of vehicles and parts, allowing the City to
address both current needs and future growth. The contract supports scalable operations, enabling the City to
adapt to evolving requirements while maintaining high service standards, ensuring public services remain
reliable and efficient. Fleet Services strategizes asset management, including planning for new acquisitions
and asset replacement, integrated within the City’s annual budget process.
The contract value is based on historical spending trends and accommodates future service estimates and
vehicle acquisitions. New fleet additions required by departments to meet evolving needs are approved through
the Capital Improvement Budget.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated Contract Expenses
Category FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Total
Asset Additions $368,500 $379,555 $390,942 $402,670 $414,750 $1,956,417
Asset Replacements 295,000 303,850 312,966 322,354 332,025 1,566,195
Repair Services 108,500 111,755 115,108 118,560 122,117 576,050
Sub Total $772,000 $795,160 $819,016 $843,584 $868,892 4,098,652
Contingency 5% 38,600 39,758 40,951 42,179 43,445 204,933
Total $810,600 $834,918 $859,967 $885,763 $912,337 $4,303,585
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Doggett Freightliner of South Texas, LLC, for purchases, maintenance, and repairs of
medium-duty and heavy-duty trucks for the Fleet Services Department, in a one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $4,303,585.
PRINCIPAL PLACE OF BUSINESS
Doggett Freightliner of South Texas, LLC
Converse, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. Buy Board contracts 687-22 and 723-23 expire on
November 30, 2025.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. Requisitions will be entered on an
as-needed basis. The budgeted amount for this item is $4,303,585. The City will only pay for services rendered
and is not obligated to pay the total contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.