7841 - Technical Specifications
IFB 7841 – Technical Specifications Page 1 of 2
IFB # 7841
Supply of Construction Materials
Technical Specifications
The City of Denton is seeking a primary, secondary, and tertiary vendor to supply construction
materials to various departments within the City. The intent is to award multiple contracts for the
purpose of supplying various construction materials identified by the City of Denton. The
quantities are estimated and will vary according to the needs of the City. Pricing shall include all
costs, including but not limited to, FOB delivered to City locations.
City of Denton Standard Construction Specification Documents
Section 32-05-16 Aggregates for External Improvements
2.2 Materials
B. Coarse Aggregates
C. Fine Aggregates
Section 32-11-23 Flexible Base Courses
Part 2- Products
2.2 Materials
B. Aggregates
Table 1
Material Requirements
C. Flexible Base Types
D. Recycled Materials
Refer to TxDOT Material Standards for all other specifications not addressed in the City of
Denton Standard Construction Specification Documents
A. Performance Specifications
The successful respondent will be required to meet performance specifications as follows:
a. Supplier must provide a twenty-four (24) hour telephone number to receive messages from
the City. The City will give a twelve (12) hour notice of intent to receive materials and
attempt to give six (6) hour notice of cancellation.
b. Supplier is expected to respond to the initial contact* from The City within 4 hours during
normal business hours. Normal business hours are Monday – Friday 7am- 4pm. If no
response from supplier within 24 hours, the City has the right to call secondary supplier.
Secondary Supplier must also respond to initial contact* within 4 hours. If no response
IFB 7841 – Technical Specifications Page 2 of 2
from the secondary supplier within 24 hours, the City has the right to call tertiary supplier
(if any). Tertiary supplier must also respond to initial contact* within 24 hours. Calling
upon a secondary or tertiary supplier does not affect the contract with the primary vendor.
c. Response time** for scheduled supply of construction materials is not to exceed 7 business
days after the initial call for standard requests. After the initial contact response, the supplier
has three (3) business day to deliver materials to designated City location. If the Supplier
can’t meet the delivery schedule, then they must get approval from department requesting
the material.
d. If Supplier is not able to meet delivery deadline, the City reserves the right to call
secondary vendor. If Secondary Supplier is not able to meet delivery deadline, the City
reserves the right to call tertiary vendor (if any). If Tertiary Supplier is not able to meet
delivery deadline, the City reserves the right to call secondary vendor. Calling upon a
secondary or tertiary supplier does not affect the contract with the primary vendor.
Failure to meet performance requirements listed above could be consider in breach of the
contract.
*Initial Contact: The first phone call placed, or email sent from the City to the supplier.
**Response time: Time elapsed between first call from the City and the time supplier is
expected to be on-site working.
B. Supplemental Terms and Conditions
a) Authorized personnel shall have access to any supplier’s place of business for the
purpose of inspecting merchandise. Tests shall be performed on samples taken from
regular shipments. If products tested fail to meet or exceed all conditions and
requirements of the specifications, the cost of the sample and the cost of the testing shall
be borne by the supplier.
b) Payment will be made within 30 days after (1) applicable tests have been completed and
materials are found to meet specifications or (2) the day on which the invoice for the
materials was received.
c) All items must be F.O.B. delivered to the City of Denton Service Center or job site as
directed at the time of the order, unless the City opts to pick up the materials.
d) A purchase order number should be referenced on all packing/delivery slips, shipping
tickets, invoices, etc. Invoices and statements should be directed to:
CITY OF DENTON
ACCOUNTS PAYABLE
215 E. McKinney St.
Denton, Texas 76201