Loading...
7989-1 - Scope of WorkIFB 7989-1 Scope of Work IFB # 7989-1 Supply of Fiber Optic Cable A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Fiber Optic Cable. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall provide all required documentation as listed within the IFB. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for the manufacturer’s product quoted. The City of Denton will not accept a IFB 7989-1 manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. SPECIAL DELIVERY REQUIREMENTS Deliveries shall be made between 8:00 AM -4:00 PM Monday through Friday, excluding holidays. This location does have a forklift and dock available for offloading. F. ACCEPTABLE MANUFACTURERS The City has implemented a pre-approval process for substitution commodities and services. The commodity approval form can be obtained via email (Dustin.Rolfe@cityofdenton.com). Supporting documentation or samples must be submitted for review by Purchasing, Engineering, field crews, QAG (Quality Assurance Group), and the manager of DME. Testing may be required and may take substantial time to review. Vendors are encouraged to submit forms and samples for consideration on the next solicitation for similar items. G. PROPOSALS To facilitate prompt evaluation we ask each bidder to follow these guidelines for submitting their bid: 1. Bidder is asked to submit their bid on the bid proposal forms completing each line. If further clarification is necessary, provide any additional documents and list them on the bid proposal forms. Preference may be given to the vendor capable of providing all products specified. 2. Successful vendor should acknowledge all specifications and describe any exceptions in complete detail. 3. City of Denton recognizes these products are custom manufactured. Vendor should indicate any minimums for additional orders of each item under this Bid. 4. Only firm prices without escalation will be considered. Pricing shall include all costs to deliver complete fiber optic cables as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Substation and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to chose the lowest quoted item cost from different vendors. H. DEVIATIONS TO SPECIFICATION IFB 7989-1 Bidders quoting to this specification will indicate any areas where deviations are required by their design and will provide sufficient information to permit full evaluation of their product prior to bid opening. This data will reference the appropriate section number and be sent in letter format with their bid. Any alternate bid should be approved by the City of Denton prior to the bid opening date. Alternates may not be considered less than 10 days prior to opening date. Approved alternates will then be sent back out in an Addendum, for all vendors to know that the alternate is acceptable. Unless specifically noted by bidder as indicated above, all quotations shall meet and include all items as detailed in this specification. I. SPECIFICATIONS This request for bid is for 72 and 144 fiber cables. The Single Mode All Dielectric Self Supporting Aerial Cable must be warranted by the manufacturer and vendor to comprise a system suited to the City of Denton’s requirements as listed below. 1) All fibers will be the latest version of Corning SMF-28e or equivalent and CPC3 specification for fiber performance and coating. 2) Cable construction will be of an all dielectric, round design with no external messenger. 3) Cable length on each reel will be specified by the City of Denton at the time of order. Vendor will offer continuous cable lengths of up to 26,246 feet. 4) Lengths ordered tolerance will be -0% & +3%. 5) Cable will be a Double Jacketed Design. 6) Cable will be of a loose tube design with 12 fibers per tube unless higher count cable is specified. 7) Cable will meet or exceed wind and weather loading, "heavy," at 800 foot span lengths with no more than a 20 foot sag per National Electric Safety Code for Self Supporting Sag and Tension Charts, 1987 Table 250-1. 8) Cable will have a Heavy loading tension of at least 2800 pounds. 9) Cable will have a maximum breaking load of 7500 lbs or above. 10) The cable will be certified by the manufacturer and vendor for underground installation in a conduit. 11) Cable will be printed as follows; Meter marks every meter, manufacturers part number, “Denton Municipal Electric 940-349-8400”, mm/yy, Number of fibers. IFB 7989-1 12) Buffer tubes and fillers will be stranded around the central strength member using the reverse oscillation lay (ROL) method. 13) The Core shall be wrapped in a super absorbent water swellable tape to prevent water penetration. (Dry Blocking tape will be used around the buffer tube bundle.) 14) Cable outside diameter of 16.79 mm (0.661”) nominal will remain consistent for 72 fibers or less. Buffer tubes will be polymeric insulation filled with a moisture resistance material to prevent water penetration. Buffer Tube outside diameter shall be 3.0 mm (.118”) nominal. 16) The Central strength member shall be of Dielectric material (Epoxy /Fiberglass rod) with a polymeric covering surrounded by swellable yarn. 17) A colored non-wicking Aramid yarn shall be placed under each Jacket for ease of jacket removal. 18) The inner Jacket will be a Black Polyethylene. 19) The Outer strength member will be multiple layers of high strength Aramid Yarn (Kevlar or Equivalent). 20) The Outer Jacket will be a Black Track Resistance High Density Polyethylene. KV rating of 25K 21) Standard Fiber Color Coding shall be used. Blue, Orange, Green, Brown, Slate, White, Red, Black, Yellow, Violet, Pink, and Aqua. 22) Standard Buffer tube Color Coding shall be used. Blue, Orange, Green, Brown, Slate, White 23) REEL INFORMATION: The reel shall be non-returnable and substantially constructed with diameter sufficient to ensure cable protection in accordance with NEMA WC 26. The reel shall not exceed 72 inches tall and 45 inches wide. The reel shall be lagged or covered with suitable material to provide physical protection for the cable during transit, ordinary storage, and handling operation. The reels shall be shipped and stored upright to reduce cable damage and facilitate unloading at ground level. Reels shall have three-inch center spindle holes and the arbor hole braced with steel. The following information for identification shall be provided on a weather resistant label attached securely to each reel. 1. Name of manufacturer and reel number 2. Description of cable 3. Footage 4. Gross, tare, and net weight of cable and reel weight 5. Production order number 6. City of Denton purchase order number 7. Date of manufacture 8. A directional arrow on both sides of the reel that shows which way the cable shall be unrolled. (Directional arrow shall not signify the direction in which the cable was rolled). (DME standard is set up for the cable to be unrolled off the top of the reel.) 9. Notation signifying “Do Not Lay Reel Flat” IFB 7989-1 24) The City usually purchases 26,246’ reels. However, the City may purchase varying size length reels as needed. Vendors shall note the minimum and maximum reel lengths available to the City on the bid proposal page. 25) All fiber reels shipped will have an easily accessible 5-meter tail from the beginning of the reel and part of the reel length for the purpose of testing. 26) All fiber reels shipped shall be accompanied with an optical test data sheet. This data sheet will list the attenuation levels @ 1310nm and 1550nm for each fiber in the cable. GENERAL REQUIREMENTS: A) Vendor should indicate minimums for additional orders under this Bid. B) Vendor will specify all approved options for supports and dead-end hardware. C) Vendor shall make available, upon request, installation instructions including; tension and sag specifications; and list of approved installation hardware. D) Vendor will provide with bid, a reference list of installations of their All Dielectric Self Supporting Cable. E) Vendor is responsible for safe shipment. The City of Denton has the right to refuse shipment of any order found to be damaged, whether external or internal damage.