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8045 - Scope of Work Page 1 of 3 Scope of Work IFB #8045 Supply of Secondary Pedestals A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Secondary Electric Connection Pedestals. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall be provided using the IONWAVE, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive; thus the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for the manufacturer’s product quoted. The City of Denton will not accept a manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. Page 2 of 3 The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. ACCEPTABLE MANUFACTURERS The City will review and accept submissions from all manufacturers, this determination will be made based off of Technical Specifications. The City has implemented a pre-approval process for substitution commodities and services. The commodity approval form can be obtained via email (dustin.rolfe@cityofdenton.com). Supporting documentation or samples must be submitted for review by Purchasing, Engineering, field crews, QAG (Quality Assurance Group), and the manager of DME. Testing may be required and may take substantial time to review. Vendors are encouraged to submit forms and samples for consideration on the next solicitation for similar items. F. LEAD TIME / SPECIAL DELIVERY INSTRUCTIONS The supplier shall furnish lead time with proposal. Lead time/delivery is part of the evaluation criteria, and respondents must provide accurate delivery schedules. The City of Denton understands that manufacturing and market conditions change. In order for the City to be able to order and replenish at the right time, through the life of the contract, original delivery schedules shall not be increased by more than 20%. TECHNICAL SPECIFICATIONS The low profile above ground electric secondary pedestals shall meet or exceed the latest applicable ASTM D-756; ASTM D-570; ASTM D-822 Section 6.2 Procedure A; ASTM D-543; ANSI C119.4 Class “A” connectors. The manufacturer is responsible for proof of compliance with the latest version of the ASTM standards. MATERIAL The pedestals shall be made from a high quality non-conductive and non-corrosive polyethylene material that employs UV inhibitors. CONSTRUCTION The pedestals shall be rotationally molded from prime linear low-density polyethylene. The pedestal bases shall be ribbed to enhance in-ground stability. COLOR The pedestal color shall be a UV stabilized environmental dark green hue that will visually blend in well with landscaped areas. Page 3 of 3 BASE The pedestals shall have a tapered base that is a minimum of 8” wider than the lid width. The assumed ground-line shall be clearly indicated on at least two sides of the base. HARDWARE The pedestal hardware shall be stainless steel for protection from rust. CONNECTORS The pedestals shall be provided with pre-installed six-port connectors, which shall include a clear dielectric PVC or Lexan cover with Danger stickers and tie straps. Each port of the connector shall have 5/16” hex socket set-screws and shall include oxide inhibitor in all port holes. The connectors shall be mounted inside the pedestal on the back and on each side of the pedestal base. Each of the three connectors in the single-phase pedestals shall be able to accept 10 AWG thru 350MCM conductors. Each of the four connectors in the three-phase pedestals shall be able to accept 10 AWG thru 500MCM conductors. LABELING The pedestals shall be clearly identified as ELECTRIC. Molded labeling (mold-in color graphics) shall be included on both the front and the back exterior of the pedestal lids and shall include the following information: Label 1: WARNING – Underground power cables are located in the area. Before digging call 1-800-DIG-TESS to have cables located. Label 2: WARNING - Energized Electrical Equipment inside. KEEP OUT! May shock, burn, or cause death. If open, unlocked, or damaged, call Denton Municipal Electric 940- 349-8400. The mold-in color graphics shall be no less than 3” by 4” size, text shall be clearly legible, and they shall conform to ANSI Z535.4 requirements and appropriate ISO 3864 graphic symbols for electrical hazards. SAFETY FEATURES The pedestals shall be vandal resistant and tamperproof. Captive stainless steel penta-head locking hardware shall be provided as well as a means to padlock the top onto the base. ENVIRONMENT The pedestals must be inert to the environment. They must not be affected by asphalt, road salts, fertilizers, mineral oil, motor oil, other common chemicals, weather, water, sunlight, or other reasonable service conditions to which they may be exposed. OTHER FEATURES The single-phase pedestals shall have a below-grade temporary power service window or door that may only be opened and locked closed from inside the pedestal.