8134 - Scope of WorkRFP #8134 – Lab Analysis
Scope of Work and Qualifications
Provide statement of qualification, at a minimum include:
o Sample control
o Legal chain of custody
o Analysis process
o Data review
o Quality control and quality assurance
o Sample pick up/transportation
o Reporting timeliness
Complete worksheet attachment. Include analytical method. Wastewater samples must be
analyzed in accordance with 40 CFR Part 136. When 40 CFR Part 136 does not contain a method
for an analyte, the bidder may propose using any acceptable method specified in The NELAC
Institute’s Fields of Accreditation (FOA) for Non‐Potable Water Matrix. Note whether your
laboratory is accredited for the analyte. If no FOA exists for the analyte, next preferred method is
TCEQ’s ‘Minimum Analytical Levels (MALs) and Suggested Methods for the Permit Application
Screening’, which can be found in the ‘Procedures to Implement the Texas Surface Water Quality
Standards’. Solid waste methods are not acceptable for wastewater compliance.
Disclose complete list of any analytes subcontracted.
Provide a list of exceptions/clarifications to any line items on bid list if applicable.
Provide copy of current TCEQ NELAP Recognized Laboratory FOAs.
Provide list of any analysis subcontracted and corresponding FOA.
Describe electronic data deliverable (EDD) submittal formats and associated costs for each.
o Can analytical data can be downloaded directly into an EDD format from the LIMS.
o Explain QA/QC for any results manually entered.
o Some City projects use Linko CTS+ compliance tracking software. Special consideration will
be given if the laboratory can demonstrate experience providing EDDs that allow transfer
to Linko CTS+ software.
Sample pick up specifications:
o Will you pick up samples or use courier service?
o Can you provided scheduled routine pick up every other week at set time?
o Emergency pick up, cost and turnaround time?
o Sample bottle drop off available?
Are sample bottles complimentary or fee based?
Three years’ experience providing similar services is required.
Three references from government entities for the services requested.
Describe any violations or enforcement actions from EPA or TCEQ within past five years.
Specific Terms:
Any changes in analytical methods must be approved by City.
Any changes in reporting limits must be approved by the City.
Any subcontracting of analysis must be approved by the City.
City reserves the right to have personnel inspect the selected site prior to awarding bid.
Grounds for termination:
o Reporting false information.
o Failure to completely document sample chain of custody and analytical process.
o Failure to comply with EPA analytical procedures, sample preparation, storage and data
management procedures.
o Failure to correct within 60 days deficiencies noted during TCEQ, EPA or City of Denton
inspections.
o Repeated failure to submit required information with analytical reports.
o Repeated incorrect billing.
o Failure to meet turnaround time stated by the bidder on four reports may be considered
grounds to terminate the contract.
o Failure to notify the City of outsourcing analysis.
o Standards of known concentration may be randomly submitted to assess analytical
accuracy. Failure to produce analytical results within acceptable tolerance limits for
these analyses may be considered grounds for termination.