8223 - Scope of WorkRFP 8223
Pond Maintenance Program
1.0 Introduction/Background:
The City of Denton is soliciting proposals for a preventative Pond Maintenance Program. This
initiative is aimed at reducing the need to remediate ponds and repair equipment. The contractor
will be responsible for determining what actions are needed to meet the specified standards and
objectives.
2.0 Objectives:
Create an aesthetically pleasing environment that will support a viable and self-sustaining
wildlife population without causing harm to existing wildlife or its habitat.
Decrease incident of algae blooms, cattails and undesirable aquatic vegetation in City-managed
ponds to extend the aquatic life, creating accessible fishing opportunities and protecting the
waterway features such as fountains and aerators
3.0 Scope of Work:
The contractor will design and implement a program of preventative pond maintenance to keep
interval growth of algae and invasive (undesirable) pond vegetation at a minimum and to
maintain a clean appearance.
Maximum height of submerged vegetation is not to exceed 12″ from the pond floor. Undesirable
vegetation must not be allowed to reach the surface of the water at any depth.
Do not allow algae or undesirable vegetation to grow more than 24″ from the shoreline.
Inspection reports are required for all visits, whether or not any treatment is applied. Inspection
reports are to be submitted via email in .docx or .pdf format within 24 hours after inspection.
Application reports are to be submitted via email in .docx or .pdf format to the contract
administrator within 24 hours of application. Report must include location, date, and time of
application, air temperature, dissolved oxygen level, and a detailed description of application
materials, quantities, and methods.
A City representative will inspect the ponds periodically to verify that standards are being met.
The contractor may be required to submit a remediation plan to address deficiencies found.
4.0 Tasks/Deliverables:
Provide a mobilization plan describing the first steps you will take to assess the condition of the
ponds and bring them up to standard.
Provide a preventive maintenance plan describing techniques and methodology to be applied, as
well as a schedule and description of inspections, testing, and reports. Include any tasks required
of the City.
Provide a list of products used during the preventative maintenance program.
Provide a list of all equipment, owned or leased, that you expect to use for the execution of this
contract. If you do not currently possess the equipment required to perform the contract as stated,
but plan to purchase or lease equipment, provide complete information concerning the lease or
purchase of such equipment. Include contact information concerning the place of purchase or
lease.
4.0 Vendor Requirements
Safety Requirements
All employees shall have proper safety devices and equipment. All equipment and personal
protective equipment shall meet OSHA and TPWD safety standards. If a contractor is discovered
working without necessary safety equipment in place, they will be required to stop all work in
progress. Contractor will not be allowed to return to work until adequate safety equipment and/or
devices are in place.
Coordination
Telephone calls, text messages, and emails must be answered during normal working hours with
no more than a 4-hour return time for all calls where a message is left. Emails sent before noon
should be responded to in the same day. Emails sent in the afternoon should be responded to no
later than the following morning by 9 AM. All emails require a response for the City’s records.
Maintenance
If conflicts between required work and public use of a location arise, stop work and report the
situation to the contract administrator immediately
Provide evidence of certification for the Certified Fisheries Professional. Contractor must have a
Certified Fisheries Professional on staff
Provide a copy of TDA Pesticide Applicator’s License. A current TDA Pesticide Applicators
License is required for applying chemicals in public aquatic waterways.
Products used in the program must be approved by the Texas Parks and Wildlife Department.
Provide a list of products used in the preventative pond maintenance program
Chlorination not allowed.
The City will pay a flat rate per month for the preventative maintenance program. It is the
contractor’s responsibility to achieve the desired outcomes
6.0 Schedule
Location
• North Lakes Park – 13 Surface Acres North Lake (Northside W. Windsor Dr.)
2001 W. Windsor Dr. Denton, TX 76207
• North Lakes Park – 20 Surface Acres South Lake (Westside of Bonnie Brae St.)
2001 W. Windsor Dr. Denton TX 76207
• Cross Timbers Park- Oaks of Montecito Pond - .55 Surface Acres North Pond
7601 Waterside Pl. Denton TX 76210
(Service entrance on Montecito Dr. between Vista Verde Rd and Palo Verde Dr.)
33.149405, -97119945
• Lake Forest Park - 10 Surface Acres
1760 E. Ryan Rd. Denton TX 76210
(Service entrance at Good Samaritan Home Health. Lake on Southside)
33.156453, -97.120735
• Southlakes Park – 4 Surface Acres South Pond
556 Hobson Ln. Denton TX 76205
• Southlakes Park - 4 Surface Acres North Pond
556 Hobson Ln. Denton TX 76205
Hours
• Available hours are 7:00 A.M. – 5:00 P.M. Monday – Friday
• Work during other hours will require prior approval of the City of Denton Parks and
Recreation Representative
• Contractor will not be allowed to work on weekends unless prior approval has been given
by the City representative
7.0 Price Structure
Provide a prorated monthly Charge fee
Submit an example
North Lakes Park North Lake
North Lakes Park South Lake
Crosstimbers Park Oaks of Montecito Pond
Lake Forest Park Good Sam Lake
Southlakes Park South Pond
Southlakes Park North Pond