Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 16, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of electric utility
distribution hardware – fuses and arms to be stocked in the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8864 – awarded to Techline, Inc., for
one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-
to-exceed amount of $600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal (RFP) is to supply electric distribution hardware, arms, and fuses in the
Warehouse, which are used by Denton Municipal Electric (DME). Without the purchase of hardware, arms,
and fuses, DME cannot construct, operate, or maintain facilities or provide electric service to new and
existing customers. These items will be purchased using the Warehouse Capital inventory account, stocked
in the Warehouse, and charged to DME as needed.
Based on the Estimated Annual Quantity on the previous contract Bid 8176, it is estimated that the City
will require an average of $175,000 annually to purchase wood arms, braces, and fuselink fuses.
Project Description Estimated 3-Year Expenditure
Year 1 $175,000
Year 2 175,000
Year 3 175,000
Contingency for Price Increase 75,000
Total $600,000
Request for Proposals was sent to 452 prospective suppliers, including 13 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, delivery, compliance with specifications, and
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Techline, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation:
285– Electrical Equipment and Supplies
(Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 452
Number of Suppliers that viewed Solicitation in IonWave: 30
HUB-Historically Underutilized Business Invitations sent out: 50
SBE-Small Business Enterprise Invitations sent out: 178
Responses from Solicitation: 4
RECOMMENDATION
Award a contract to Techline, Inc., for the purchase of electric utility distribution hardware – fuses and arms
to be stocked in the City of Denton Warehouse, in a one (1) year, with the option for two (2) additional one
(1) year extensions, in the total three (3) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. Requisitions will be entered on an as-needed basis. The
budgeted amount for this item is $600,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.