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SOW - Distribution Hardware -Arms and FusesRFP 8864 RFP #8864 Technical Specifications Distribution Hardware – Arms and Fuses A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare proposals to supply Electric Distribution Hardware - Arms and Fuses. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. B. PROPOSALS Submissions shall be provided using the line items section in Ionwave, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive; thus the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the purchaser reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Offeror guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for RFP 8864 the manufacturer’s product quoted. The City of Denton will not accept a manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The offeror must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The offeror also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturers’ warranties will be in effect for the life of the contract. E. SPECIAL DELIVERY REQUIREMENTS Delivery of goods shall be made within four (4) weeks of receipt of order. Suppliers should note exceptions to the expected delivery on Exhibit 1. F. ACCEPTABLE MANUFACTURERS Kearney (Fuse Links) S&C (Fuses) Brooks (Wood Arms) Alumaform (Braces) Hubbell Power Systems (Braces) The City will only accept proposals from the specific manufacturers and part numbers listed on each line item listed in Ionwave. The City understands that manufacturers may update part numbers periodically. The City will accept updated part numbers based upon the part number provided on Exhibit 1, if only the part number is updated. Proposals offering alternate products will not be considered and must go through the commodity approval process described below.