Exhibit 1 - Agenda Information Sheet Amendment 2City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 30, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Black & Veatch Corporation, amending the contract approved by the City Council on March
21, 2023, in the not-to-exceed amount of $185,687.00; amended by Amendment 1 approved by Purchasing;
said second amendment to provide additional Advanced Metering Infrastructure (AMI) Implementation
Program Oversight and Deployment Program Management for the Water Metering Department; providing
for the expenditure of funds therefor; and providing an effective date (File 7574-023 – providing for an
additional second amendment expenditure amount not-to-exceed $392,750.00, with the total contract
amount not-to-exceed $614,353.00). The Public Utilities Board will consider this item on Monday,
September 29, 2025.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Water Utilities manages approximately 40,000 water meters to monitor water consumption for our
customers. Currently, meters are read manually at a cost of about $1.05 per meter per month. Manual
reading faces challenges such as physical obstacles and human error, resulting in costly re-reads.
A 2021 Feasibility Study by Jacobs Engineering Group identified cost savings and operational benefits of
implementing an Advanced Metering Infrastructure (AMI) system. Benefits include reduced meter reading
costs, improved accuracy, lower vehicle expenses, and enhanced data quality. The study estimated a Return
on Investment between 8.9 and 11.0 percent, with payback in 11 to 13 years compared to the 20-year meter
lifespan.
Additional benefits of an AMI system include improved customer service, better water conservation
through usage transparency, enhanced operational planning, and improved safety by reducing manual
reading in hazardous conditions.
Denton Municipal Electric (DME) completed an AMI deployment for electric meters by 2015 and currently
manages meter reading for both electric and water. Water AMI deployment has been slower due to meters
being located in in-ground lidded pits. The Jacobs study confirmed that technology is now sufficiently
advanced for proven, cost-effective Water AMI systems.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The proposed scope of work for Amendment No. 2 is for consulting assistance with contracting and
conducting program implementation oversight of the proposed Advanced Metering Infrastructure (AMI)
project. This will encompass the Water AMI deployment of approximately 40,000 meters and integration
with existing city systems. Black & Veatch will support the City in the final negotiations and advise on the
execution of the required vendor agreements. Black & Veatch will primarily support the development and
review of the technical and functional aspects of the solution for the contract documents in support of the
City. The negotiating and contracting for the vendor agreements will be executed by the City. Black and
Veatch will work with the City and the Vendor to conduct oversight on infrastructure installation and data
systems integration. Black & Veatch’s role is to oversee the work to ensure the vendor is meeting its
commitments.
Request for Qualifications for professional engineering services for Water and Wastewater was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on March 23, 2021 (Ordinance 21-546).
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On March 23, 2021, City Council approved RFQ 7574 for a prequalified list of professional engineering
firms for Water and Wastewater (Ordinance 21-546).
On March 21, 2023, City Council approved a contract with Black & Veatch Corporation, in the not-to-
exceed amount of $185,687 (Ordinance 23-582).
On July 29, 2024, Purchasing approved Amendment No. 1 with Black & Veatch Corporation, in the not-
to-exceed amount of $35,916, for a total not-to-exceed amount of $221,603.
On September 29, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 2 with Black & Veatch Corporation, for additional Advanced Metering
Infrastructure (AMI) Implementation Program Oversight and Deployment Program Management for the
Water Metering Department, in a not-to-exceed amount of $392,750, for a total amended contract amount
of $614,353.
SUSTAINABILITY MEASURES
This project is anticipated to improve water conservation and reduce waste through customer data
transparency, and fossil fuel pollution will be mitigated by reduced reliance on vehicles to read and maintain
meters. The few focus areas in relation to the sustainability framework are water and greenhouse gases.
Goals set to ensure the sustainability measures are met include improved water conservation through
customer data transparency, reduced vehicle hours through remote meter readings, and reduced re-reads.
PRINCIPAL PLACE OF BUSINESS
Black & Veatch Corporation
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval, with completion in 18 months.
FISCAL INFORMATION
These services will be funded from Water Utilities CIP account 630465517.1365.40100. Purchase Order
#203038 will be revised to include the second amendment amount of $392,750. The total amended amount
of this contract is $614,353.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Amendment 1
Exhibit 3: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Sherrane, 940-349-7331.
Legal point of contact: Marcella Lunn at 940-349-8333.