Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 30, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Pencco, Inc., for the purchase of water and
wastewater chemicals for the Water Production and Reclamation Department; providing for the expenditure
of funds therefor; and providing an effective date (IFB 8823 – awarded to Pencco, Inc., in a three (3) year,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $5,083,100.00). The Public Utilities Board will consider this item on Monday, September 29, 2025.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
This item supports the purchase of water and wastewater treatment chemicals for the Water Production and
Water Reclamation Departments. These chemicals are essential to the treatment processes that ensure the
delivery of safe, potable water and effective wastewater treatment for the City of Denton and surrounding
communities. Each chemical serves a specific operational purpose and is critical to maintaining regulatory
compliance and service reliability.
The City issued an Invitation for Bid (IFB) for Water and Wastewater Treatment Chemicals and is awarding
lines based upon the lowest price per chemical, which resulted in eight (8) contracts. This contract is for
these specific chemicals listed below.
Liquid Ammonium Sulfate (3,000-3,500 gallon truckloads) is used to combine with chlorine or sodium
hypochlorite to form chloramines for disinfection. Liquid Ferric Sulfate is used as a coagulant to remove
suspended solids in the flocculation process. Flurosilicic Acid 23% Solution is used as an aid for public oral
hygiene by reducing tooth decay. The agreement will support uninterrupted operations at both the water
production and water reclamation facilities.
Chemical Five (5) Year Spend
Liquid Ammonium Sulfate $300,000
Liquid Ferric Sulfate 4,210,000
Flurosilicic Acid 23% Solution 111,000
Contingency-10% 462,100
Total $5,083,100
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids was sent to 268 prospective suppliers of this item, including 11 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Fifteen proposals were received, with 14 meeting specifications. The
lowest bid for Section A, Lines 4, 7, and 12, was awarded to Pencco, Inc.
NIGP Code Used for Solicitation:
885 - Water and Wastewater Treating
Chemicals & 895 - Welding Equipment
and Supplies
Notifications sent for Solicitation sent in IonWave: 268
Number of Suppliers that viewed Solicitation in IonWave: 60
HUB-Historically Underutilized Business Invitations sent out: 22
SBE-Small Business Enterprise Invitations sent out: 103
Responses from Solicitation: 15
Responses Meeting Specifications: 14
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 29, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Pennco, Inc., for the purchase of water and wastewater chemicals for the Water
Production and Reclamation Department, in a three (3) year, with the option for two (2) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $5,083,100.
PRINCIPAL PLACE OF BUSINESS
Pencco, Inc.
San Felipe, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the department’s budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trever Heskett, 940-349-7627.
Legal point of contact: Marcella Lunn at 940-349-8333.