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8876 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Not Applicable Erica Garcia FILE UNT ILA Gym Use Agreement 8876 SEPTEMBER 30, 2030 SEPTEMBER 30, 2025 25-1759 UNT PROVIDED INTERLOCAL COOPERATION AGREEMENT This Interlocal Cooperation Agreement (“Agreement”) is entered into by and between the University of North Texas, a public higher education institution of the State of Texas, located at 1155 Union Circle #310979, Denton, Texas 76203-5017 (“University”) and the City of Denton, a Texas home-rule municipal corporation (“City”). This Agreement is entered into according to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, which allows local governments to contract with one or more units of local government to perform governmental functions and services. In consideration of the mutual covenants set forth herein, the Parties agree as follows: 1. Scope of Work. University will perform the services outlined in Attachment A (“Services”), attached hereto and incorporated by reference herein (“Services”). City understands and agrees that, consistent with the University’s educational and research mission, the University will have the discretion to involve university students in the performance of the services. 2. Duties of University. University will provide to City the deliverables outlined in Attachment A, incorporated by reference herein. 3. Cost. As consideration for University’s performance of the Services, the City will pay University the costs outlined in Attachment A, incorporated by reference herein. The Parties agree that the said amount does not exceed the cost of recovery. 4. Payment. 4.1 Schedule. The City shall pay University the compensation on the dates or milestones outlined in Attachment A, incorporated by reference herein. 4.2 Remittance. All payments shall be sent to University at the address outlined in Attachment A. 4.3 Current Revenues. According to Chapter 791, the Parties acknowledge and agree that any payments from the City to the University for services performed under this Agreement must be made from current revenues available to the City. 4.4 Fair Compensation. The Parties agree that the payment amount outlined in Attachment A constitutes fair compensation for the services to be performed under this Agreement. 4.5 Availability of Funding. The University acknowledges and agrees that the awarding or continuation of this Agreement is dependent upon the availability of funding. The City’s obligations rely solely on funds being appropriated and available. The absence of appropriated or other lawfully available funds shall render the Agreement null and void to the extent funds are not appropriated or available. 5. Term of Agreement. This Agreement will begin and end on the dates outlined in Attachment A. 6. Termination. Either Party may terminate the Agreement upon thirty (30) days’ written notice. If the City terminates this Agreement, the City will pay University for all costs and any non- cancelable obligations incurred up to the effective date of termination. 7. Insurance. Each Party hereto agrees to be responsible and assume liability for its own wrongful or negligent acts or omissions, or those of its officers, agents, or employees, to the full extent permitted by law. Each Party agrees to maintain reasonable coverage for such liabilities either through commercial insurance or a reasonable self-insurance mechanism, and the nature of such insurance coverage or self-insurance mechanism will be reasonably provided to the other Party upon request. 8. Limitation of Liability. NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, OR COSTS, INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS OR REVENUES, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. BOTH PARTIES ARE AGENCIES OF THE STATE OF TEXAS AND, UNDER THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS, POSSESS CERTAIN RIGHTS AND PRIVILEGES, ARE SUBJECT TO CERTAIN LIMITATIONS AND RESTRICTIONS, AND ONLY HAVE SUCH AUTHORITY AS IS GRANTED TO THEM UNDER THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS. NOTWITHSTANDING ANY PROVISION HEREOF, NOTHING IN THIS AGREEMENT IS INTENDED TO BE, NOR WILL IT BE CONSTRUED TO BE, A WAIVER OF THE SOVEREIGN IMMUNITY OF THE STATE OF TEXAS. 9. City’s Ownership of Deliverables. The City will own the deliverables upon full payment of the Services' cost. University’s rights and interest in any intellectual property, including rights to patents and copyright that may result from Services, shall be limited to any laboratory methodologies or techniques developed or used in the performance of the Services and any data from experiments or tests using non-proprietary materials (controls or generic materials or samples). 10. Use of University’s Name. City will not include the name of University or any of its employees in any advertising, sales promotion, or other publicity matter without the University’s prior written approval. University does not endorse any product or service. Both Parties shall be free to publish the results of work under this Agreement. However, the published data or report shall include the following statement: “This information was provided under a University of North Texas Interlocal Cooperation Agreement and is not intended to endorse or recommend any product or service.” University will not include the name of City or any of its employees in any advertising, sales promotion, or other publicity matter without prior written approval of the same. 11. Evaluation of Samples and/or Materials. University agrees not to evaluate, reverse engineer, analyze, or otherwise attempt to identify City’s proprietary samples and/or materials and not to use such samples and/or materials other than in the performance of the Services without the express written consent of City. All unused portions of City’s samples and/or materials shall be returned to City upon completion of the Services. 12. Excusable Delay. In the event of a delay caused by inclement weather, fire, flood, strike, or other labor dispute, acts of God, acts of Government officials or agencies, or any other cause beyond the control of either Party, the impacted Party or Parties performance is excused hereunder for the periods attributable to such a delay, which may extend beyond the time lost due to one or more of the causes mentioned above. Page 1 of 5 Rev 0625 Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Page 2 of 5 Rev 0625 } 13. Non-Interference. University agrees to make available necessary laboratory facilities, equipment, and support personnel for these services. The scheduling of such services shall be arranged to avoid conflict with the University’s educational and research programs. The University shall control the scheduling of such tests and will make reasonable efforts to meet the convenience of the City. 14. Non-Exclusive Nature of Services. The Services herein are being offered to City on a non-exclusive basis. Nothing herein shall be construed as granting City any exclusive right(s) to the Service(s) referenced herein, and University retains the right to offer and perform similar or identical Services for others. 15. Notice. Any notice or communication required by this Agreement shall be in writing and shall be sent by overnight courier service with written verification of receipt, or U.S. Postal Service, Certified Mail, Return Receipt Requested, postage prepaid, or by confirmed email, and addressed as specified in Attachment A. 16. Status of Parties. This Agreement is not intended to create, nor shall it be construed to be, a joint venture, association, partnership, franchise, or other form of business relationship. Neither Party shall have, nor hold itself out as having, any right, power, or authority to assume, create, or incur any expenses, liability, or obligation on behalf of the other Party, except as expressly provided herein. 17. Third-Party Beneficiary. There are no intended third-party beneficiaries of this Agreement 18. Severability. If any provision of this Agreement is held invalid, illegal, or unenforceable in any respect, such provision shall be treated as severable, leaving the remaining provisions unimpaired, provided that such does not materially prejudice either Party in their respective rights and obligations contained in the valid terms, covenants, or conditions. 19. Non-Waiver. The failure of either Party to require the performance of any of the terms of this Agreement or the waiver by either Party of any default under this Agreement shall not prevent a subsequent enforcement of such term, nor be deemed a waiver of any subsequent breach. 20. Modification of Agreement. This Agreement shall be changed only by a written agreement of the Parties. 21. Applicable Law. This Agreement shall be governed by the laws of the State of Texas without regard to its conflict of laws provisions. All issues arising from this Agreement shall be resolved in the courts of Denton County, Texas, and the Parties agree to submit to the exclusive personal jurisdiction of such courts. 22. Signatures, Counterparts, and Copies. This Agreement may be executed in counterparts, all of which, when taken together, shall constitute one contract with the same force and effect as if all signatures had been entered on one document. Signatures may be made electronically, and such electronic signatures shall be valid and binding upon the Parties making them and shall serve in all respects as original signatures. Signatures may be delivered among and between the Parties by facsimile or electronic means. Thereafter, the Parties further agree that electronic copies of this Agreement may be used for any purposes for which the original may have been used. 23. Headings and Captions. Headings and captions in this Agreement are to facilitate reference only, do not form a part of this Agreement, and shall not in any way affect the interpretation hereof. 24. Authority. Both Parties represent that each has the full authority to perform its obligations under this Agreement and that the person executing this Agreement has the authority to bind it. 25. Survival. Provisions of this Agreement, which by their express terms or by necessary implication, apply for a period of time other than specified herein, shall be given effect, notwithstanding termination or expiration. 26. Export Control. No ITAR or export-controlled materials shall be delivered to University according to this agreement. 27. Entire Agreement. This Agreement, including Attachment A, constitutes the entire agreement between the Parties and supersedes all previous agreements and understandings related to the work to be performed by University. Any terms and conditions contained in the City’s purchase order or separate scope of work, or similar document shall have no force and effect. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year of the last signature following. THE UNIVERSITY OF NORTH TEXAS CITY OF DENTON, A Texas Municipal Corporation By: _________________________________________________ By: ______________________________________________ Name: ___Janis Miller__________________________________ Name: ____________________________________________ Title: __Director, Research Contracting, GCA________________ Title: _____________________________________________ Date: _______________________________________________ Date:_____________________________________________ _ University Faculty/Project Director: Although not a Party to this Agreement, they are an employee of the University of North Texas, and, by signing, hereby agree that they have read this Agreement. By: _______________________________ Name: Joseph T. Walker Title: Principal Lectuer Date: _____________________________ Docusign Envelope ID: 99530DE9-317E-48C3-BB9F-F02AB4A6EA4B 8/22/2025 8/22/2025 Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 09/30/2025 City Manager Sara Hensley Page 3 of 5 Rev 0625 } , INTERIM CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Director of Parks and Recreation Parks and Recreation Gary Packan INGRID REX Page 4 of 5 Rev 0625 } ATTACHMENT A Services 1. SCOPE OF WORK AND PURPOSE: The Services will be performed as outlined in ATTACHMENT A-1, attached hereto and incorporated by reference herein, in accordance with this INTERLOCAL COOPERATION AGREEMENT. The City may issue a purchase order for each Service; however, any terms and conditions set forth on the purchase order are of no force and effect, and only the terms and conditions outlined in this Agreement shall apply to the Services hereunder. 2. COST: Coordination of the two properties is based on the unique needs for set-up and monitoring of practice, league games, and tournaments. Each of these requires a unique set-up and monitoring due to intensity and spectator engagements. The following price structure is used to determine the overall cost to be invoiced based on the actual program need each season for this specific non-profit youth sports program delivered by the City of Denton. Bahnsen Practice (Basketball/Volleyball Futsal) $90hr Bahnsen League Game / Spectators (Basketball/Volleyball Futsal) $100hr PEB Building Practice (Basketball/Volleyball) $180hr PEB Building Games (Basketball/Volleyball) Spectators $240hr Basketball league and tournament games (youth +12 yrs old) require on-site UNT police security to be contracted at the posted hourly rate, scheduled for game time by Dr. Walker, and this additional cost will be included in the overall cost as a separate line in the end of the season invoice. 3. PAYMENT: 3.1. SCHEDULE: No payment is due upon execution of this Agreement. City agrees to reimburse University for the costs billed within thirty (30) days of receipt of the invoice. 3.2. REMITTANCE: All payments shall be sent to University at: Barbara Howe Department of Kinesiology, Health Promotion, Recreation 1155 Union Circle, No. 310769 Denton, TX 76203-5017 940-565-3412 Barbara.Howe@unt.edu 4. TERM OF AGREEMENT: This Agreement will begin on September 1, 2025, and end on August 31, 2030. 5. NOTICES CONTACTS: University Contracting University PI University of North Texas Joseph T. Walker 1155 Union Circle #310979 Department of Kinesiology, Health Promotion, Recreation Denton, Texas 76203-5017 940-369-7176 Email: ResearchContracts@unt.edu Joseph.Walker@unt.edu City Contact Gary Packan, CPRP Director of Parks and Recreation City of Denton Parks and Recreation Department 601 E Hickory Suite B Denton TX 76205 (940) 349-7460 Packan, Gary R Gary.Packan@cityofdenton.com City Manager City of Denton 215 E McKinney Street STE 100 Denton TX 76201 (940) 349-8307 Sara.Hensley@cityofdenton.com Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Page 5 of 5 Rev 0625 } ATTACHMENT A-1 Dr. Walker will schedule and monitor the delivery of the youth sport practices and youth sport games, and tournaments in the UNT Physical Education Building and Ken Bahnsen Gymnasium as requested by the City of Denton Athletics Supervisor. Dr. Walker will coordinate the observation of practice structure and delivery, game operations, and process data on program performance metrics from in-season and end-of-season information provided by the Denton Parks and Recreation Athletics Supervisor. DUTIES OF THE UNIVERSITY: • Coordination (scheduling, set-up, equipment management) of all practices and games in PEB Gym and Ken Bahnsen Gym • Expected gym use will be for the Bahnsen Gym Monday – Thursdays, 5:30 p.m. to 8:30 p.m., and Bahnsen and PEB Gyms as requested for games and tournaments – typically Saturdays and some Sundays, 6 am to 9 pm • Fall seasons will operate last week of August to the first weekend of November • Winter Season will operate from November to March • Spring Season will operate First week of March to the first week of May + May Tournaments on Requested Weekends • Summer Season will operate between the last week of May to the last week of July • Access to gyms and parking for visitors at the scheduled times DUTIES OF THE CITY: • City of Denton Parks and Recreation staff members will coordinate with the UNT Kinesiology, Health Promotion, and Recreation (KHPR) Department faculty representative to ensure that necessary City staff are aware of and have received needed safety training specific to the scope of services and facilities that are scheduled for use. • City of Denton staff agrees to provide on-site participant (player and spectator) first aid care to the extent staff deems appropriate and within their capacity. City of Denton will make reasonable efforts to provide the staff needed to meet the expected attendance demand to include additional staff to monitor the spectator section of the PEB for events that have a higher-than- normal spectator attendance expectation. • City shall provide proof of $1,000,000 of program liability insurance to all scheduled events. Docusign Envelope ID: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Certificate Of Completion Envelope Id: 6CF5501F-29C3-4997-BED1-C49C977B7E20 Status: Completed Subject: Please DocuSign: City Council Contract 8876 UNT ILA Gym Use Agreement Source Envelope: Document Pages: 6 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Erica Garcia AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 9/5/2025 8:44:51 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 9/5/2025 9:04:53 AM Viewed: 9/5/2025 9:05:02 AM Signed: 9/5/2025 9:05:39 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.184.122.38 Sent: 9/5/2025 9:05:41 AM Viewed: 9/6/2025 10:21:49 AM Signed: 9/6/2025 10:22:09 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/6/2025 10:22:11 AM Viewed: 9/9/2025 4:04:04 PM Signed: 9/9/2025 4:07:12 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Gary Packan Gary.Packan@cityofdenton.com Director of Parks and Recreation Parks and Recreation Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/9/2025 4:07:14 PM Viewed: 9/10/2025 11:36:23 AM Signed: 9/10/2025 11:37:13 AM Electronic Record and Signature Disclosure: Accepted: 9/10/2025 11:36:23 AM ID: 00bc6b3f-bd06-429d-96a8-69b2341dd591 Signer Events Signature Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 9/10/2025 11:37:15 AM Viewed: 10/1/2025 9:28:42 AM Signed: 10/1/2025 9:29:00 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/1/2025 9:29:02 AM Viewed: 10/1/2025 9:44:09 AM Signed: 10/1/2025 9:44:20 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Ingrid Rex Ingrid.Rex@cityofdenton.com Deputy City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/1/2025 9:44:22 AM Viewed: 10/1/2025 8:08:12 PM Signed: 10/1/2025 8:09:36 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 9/5/2025 9:05:41 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 9/10/2025 11:37:15 AM Viewed: 9/10/2025 2:57:29 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 10/1/2025 8:09:38 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Jason Barrow jason.barrow@cityofdenton.com Athletics Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 10/1/2025 8:09:39 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/5/2025 9:04:53 AM Certified Delivered Security Checked 10/1/2025 8:08:12 PM Signing Complete Security Checked 10/1/2025 8:09:36 PM Completed Security Checked 10/1/2025 8:09:39 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written 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