Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 30, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with the
University of North Texas, under the Government Code, Chapter 791.001, for gymnasium rental space for
the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8876 – awarded to the University of North Texas, in the five (5) year not-to-exceed
amount of $500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
Due to the lack of space in City-owned facilities and for the continued growth in indoor youth leagues, the
Parks & Recreation Department (PARD) has been using the indoor gymnasiums, Physical Education
Building (PEB) & the Bahnsen Gym at the University of North Texas (UNT) since 2011. Six (6) courts in
two (2) gymnasiums are used throughout the year for PARD’s youth athletic leagues and tournaments.
Youth basketball, youth futsal, and primarily youth volleyball are the athletic leagues currently using the
facilities. In addition, PARD hosts Texas Amateur Athletic Federation (TAAF) Regional & State
tournaments for volleyball and basketball at the facilities. These tournaments bring people to Denton from
the Dallas/Fort Worth area (DFW) and across the state.
The estimated cost of the contract over a five (5) year period is based on programs and events occurring in
the spring, summer, and fall seasons.
This agreement is mutually beneficial for both the City and UNT. Participation by the UNT Recreation,
Event, and Sports Management (RESM) students assists in developing future professionals by providing
them with various league management and customer service experiences. Students gain this experience by
volunteering, observing, and collecting data from patrons on site. The UNT students also help the City
sports teams by providing them with drills during practice to further develop skills. Additionally, results
from surveys conducted by the students are shared with City staff and can be used for program evaluation.
Lastly, with this Interlocal Agreement, the City receives a lower rate to use the facility and provides
exclusive access, meaning programming cannot be bumped by another event/activity.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Participants in our programs enjoy practicing and playing at the UNT courts. Through TAAF, the City of
Denton has the largest youth recreation volleyball program in the state. The partnership with UNT allows
PARD to accommodate the larger registration numbers and host programs and tournaments at a regional
and state level.
FY25-26 $100,000
FY26-27 100,000
FY27-28 100,000
FY28-29 100,000
FY29-30 100,000
Total $500,000
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
RECOMMENDATION
Award a contract with the University of North Texas, for gymnasium rental space for the Parks and
Recreation Department, in a five (5) year not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
University of North Texas
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 401170.7922. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $500,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Interlocal Agreement
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Barrow, 940-349-7218.
Legal point of contact: Marcella Lunn at 940-349-8333.