Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: October 21, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Stuart C. Irby Company, LLC, for dielectric testing
services and replacement of electric safety rubber goods for Denton Municipal Electric; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8877 – awarded to Stuart C. Irby
Company, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $3,000,000.00). The Public Utilities Board recommends approval (6
- 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) conducted a solicitation via a Request for Proposal (RFP) to identify a
vendor for a dielectric testing service to facilitate testing and replacement of safety-related rubber goods
used to work on the electric grid.
DME needs a vendor to facilitate testing and replacement of all rubber goods used to work on the electric
grid. The nine (9) categories of equipment (e.g., gloves, sleeves, cover-ups, blankets, guts) being
tested/replaced all contact energized power lines and equipment such as transformers and fuses. This
equipment must be tested biannually and/or annually, and as needed, to ensure that it does not conduct
electricity (dielectric testing). This regulatory and manufacturers’ requirement ensures the safety of our
employees. DME will be able to quickly and more efficiently test and replace equipment needed to facilitate
repair and maintenance on the electric grid.
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Total
Rubber Gloves/Sleeves $150,000 $280,000 $100,000 $110,000 $115,000 $755,000
Leather Gloves/Protectors 100,000 115,000 120,000 120,000 120,000 575,000
Testing 250,000 300,000 320,000 330,000 330,000 1,530,000
Contingency 140,000
Total: $3,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals were sent to 980 prospective suppliers of this item, including 32 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received and evaluated based upon published
criteria, including delivery, compliance with specifications, performance, and price. Based upon this
evaluation, Stuart C. Irby Company, LLC was ranked the highest and determined to be the best value for
the City.
NIGP Code Used for Solicitation:
280, 285, 287, 691, 941, 936, 941,
and 992
Notifications sent for Solicitation sent in IonWave: 980
Number of Suppliers that Viewed Solicitation in IonWave: 40
HUB-Historically Underutilized Business Invitations sent out: 108
SBE-Small Business Enterprise Invitations sent out: 346
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Stuart C. Irby Company, LLC, for dielectric testing services and replacement of
electric safety rubber goods for Denton Municipal Electric, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $3,000,000.
PRINCIPAL PLACE OF BUSINESS
Stuart C. Irby Company, LLC
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The testing and replacement will be funded from Electric Safety & Training account 600110.6332.
Requisitions will be entered on an as-needed basis. The budgeted amount of this item is $3,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeff Brown, 940-349-7189.
Legal point of contact: Marcella Lunn at 940-349-8333.