Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: October 21, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Turf and Soil Management Contract Services, LLC,
an authorized dealer for Husqvarna Professional Products, Inc., through the Sourcewell Cooperative
Purchasing Contract No. 112624-HSQ, for autonomous mowers for the Parks and Recreation Department;
providing for the expenditure of funds therefor; and providing an effective date (File 8838 – awarded to
Turf and Soil Management Contract Services, LLC, for one (1) year, with the option for two (2) additional
one (1) year extensions, in the total three (3) year not-to-exceed amount of $195,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The Parks and Recreation Department, in collaboration with the Environmental Services Department, has
initiated a plan to acquire autonomous mowers for athletic fields. This Sourcewell cooperative contract is
for the purchase of six (6) autonomous mowers for North Lakes Park Softball Complex, Roland G. Vela
Soccer Complex, and Denia Park Softball Complex. The Sourcewell cooperative agreement includes the
purchase of the mowers, charging stations, reference stations, mapping, installation, and onboarding
training.
Historically, Parks has used ride-on zero-turn or large deck mowers. Parks purchased its first autonomous
mower in June 2004 to mow the North Lakes Softball 4-plex (6.78 acres) and has estimated a savings of
approximately $15,306 per year on labor and equipment costs. The mower operates efficiently without
causing ruts or damage, even during or after rain, and achieves a better cut quality. This results in reduced
clipping density and thatch, promoting lateral growth and improved turf canopy. Additionally, the mower
eliminates fuel consumption and experiences minimal breakdowns.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Total
Supplies, Services, Equipment, and Chemicals $63,000 $63,000 $63,000 $189,000
Contingency 2,000 4,000 $6,000
Total $63,000 $65,000 $67,000 $195,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
RECOMMENDATION
Award a contract with Turf and Soil Management Contract Services, LLC, for autonomous mowers for the
Parks and Recreation Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $195,000.
PRINCIPAL PLACE OF BUSINESS
Turf and Soil Management Contract Services, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This Sourcewell contract expires on January 31,
2029.
FISCAL INFORMATION
These items will be funded from a combination of the accounts listed below.
Sustainability Framework Fund 500009280.1355.40100
Parks General Fund Account 402170.6514;
Parks General Fund Account 402170.7899
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $195,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8804.
Legal point of contact: Marcella Lunn at 940-349-8333.