Exhibit 1 - Agenda Information Sheet - Smith PumpCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: November 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Smith Pump Company, Inc., for pump parts, repair,
services and rebuild of pumps for the Water Production facilities; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8818 – awarded to Smith Pump Company, Inc., for one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $600,000.00). The Public Utilities Board will consider this item on Monday, November 17, 2025.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Water Production Department uses various pumps to convey water within the water and treatment
systems. Pumps are used at the Lake Lewisville Raw Water Intake to pump untreated lake water to the Lake
Lewisville Water Treatment Plant. There are three (3) remote pump stations within the distribution system
that pump water to the various pressure planes throughout the system. Within the water production facilities,
pumps are also used to transfer water within the plants and to pump water into the water distribution system.
These services are essential to the treatment processes that ensure the delivery of safe, potable water for the
City of Denton and surrounding communities. The agreement will support uninterrupted operations at the
water production facilities.
Request for Proposals was sent to 298 prospective suppliers of this item, including five (5) Denton firms.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. Four (4) proposals were received and evaluated based upon published
criteria, including delivery, compliance with specifications, probable performance, and price. Based upon
this evaluation, Smith Pump Company was ranked the highest for Section 2 – Pumps and determined to be
the best value for the City.
NIGP Code Used for Solicitation:
640 - Power Generation Equipment,
Accessories, and Supplies
Notifications sent for Solicitation sent in IonWave: 298
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 107
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 17, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Smith Pump Company, Inc., for pump parts, repair, services, and rebuild of pumps
for the Water Production facilities, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Smith Pump Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded from Water Operating Funds. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $600,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trever Heskett, 940-349-7627.
Legal point of contact: Marcella Lunn at 940-349-8333.