Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: November 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the City Manager to execute a contract with LHD PARTNERS, L.P. dba Longhorn Harley-Davidson, through
the Buy Board Cooperative Purchasing Network Contract No. 724-23, for the acquisition, repairs, and
maintenance of Harley-Davidson Police Packaged Motorcycles for the Fleet Services Department; providing
for the expenditure of funds therefor; and providing an effective date (File 8930 – awarded to LHD
PARTNERS, L.P. dba Longhorn Harley-Davidson, for one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $635,250.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department is establishing a contract for the purchase, maintenance, and
repair of the Police Department's Harley-Davidson motorcycle fleet. Due to the operator training involved, in
2017, the City standardized the Police Department's motorcycle fleet to Harley-Davidson-branded assets. This
helps minimize training time and optimize the safety of the officers. Avoiding downtime of the City Police
Department’s motorcycle assets is essential to citizen safety and ensuring uninterrupted service delivery.
Harley-Davidson motorcycles are manufactured in the United States and also sold and serviced by many
dealerships in the DFW Metroplex.
This contract amount includes the replacement of the six (6) existing assets, estimated additions, as needed by
the Police Department, as well as factory-authorized repairs and maintenance. The proposed contract
streamlines the procurement of vehicles and parts, allowing the City to address both current needs and future
growth. The contract supports scalable operations, enabling the City to adapt to evolving requirements while
maintaining high service standards, ensuring public services remain reliable and efficient. Fleet Services
strategizes asset management, including planning for new acquisitions and asset replacement, integrated within
the City’s annual budget process. Additions are based on projected department growth, service expansions, or
new operational requirements that necessitate increased fleet capacity. The contract value is based on historical
spending levels and includes estimates for future assets and services.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated Contract Expenses
Category 2026 2027 2028 2029 2030 Total
Asset Additions $0 $0 $65,000 $0 $70,000 $135,000
Asset Replacements 120,000 120,000 0 130,000 0 370,000
Repairs & Maintenance 20,000 20,000 20,000 20,000 20,000 100,000
Sub Total $140,000 $140,000 $85,000 $150,000 $90,000 $605,000
Contingency 5% 7,000 7,000 4,250 7,500 4,500 30,250
Total $147,000 $147,000 $89,250 $157,500 $94,500 $635,250
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with LHD PARTNERS, L.P. dba Longhorn Harley-Davidson, for the acquisition, repairs,
and maintenance of Harley-Davidson Police Packaged Motorcycles for the Fleet Services Department, in a
one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $635,250.
PRINCIPAL PLACE OF BUSINESS
LHD PARTNERS, L.P. dba Longhorn Harley-Davidson
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November 30,
2026.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. Requisitions will be entered on an
as-needed basis. The budgeted amount for this item is $635,250. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.