Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: November 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Agricultural Lease Agreement with Rafter B Farms, LLC, for
the cutting, baling, and prompt removal of hay from leased agricultural portions of the Denton Enterprise
Airport; providing for the expenditure of funds therefor; and providing an effective date (RFP 8890 –
awarded to Rafter B Farms, LLC, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
Denton Enterprise Airport has approximately 220 acres, which is a surplus to the Airport's needs, for
agricultural purposes. The contract is for the cutting, baling, and prompt removal of hay from leased
agricultural portions of the airport. The contract requires the lessee to alert airport staff to potential erosion
areas on the leased premises and the areas that are to be mowed. The land leased will be used solely for the
cultivation of seasonal crops.
Request for Proposals was sent to 179 prospective suppliers of this item, including seven (7) Denton firms.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. One (1) proposal was received, and references were checked to
ensure the vendor can provide the services requested in the Scope of Work. The proposal was evaluated
based upon published criteria, including compliance with specifications, probable performance, and price.
Based upon this evaluation, Rafter B Farms, LLC, was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation. 905, 944, and 975
Notifications sent for Solicitation sent in Ion Wave: 179
Number of Suppliers that viewed Solicitation in Ion Wave: 5
HUB-Historically Underutilized Business Invitations sent out: 20
SBE-Small Business Enterprise Invitations sent out: 71
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Rafter B Farms, LLC, for the cutting, baling, and prompt removal of hay from leased
agricultural portions of the Denton Enterprise Airport, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year term.
PRINCIPAL PLACE OF BUSINESS
Rafter B Farms, LLC
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
Revenue of $2,640.00 annually will be received and deposited into the Airport Fund.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leanne Alexander, 940-349-7738.
Legal point of contact: Marcella Lunn at 940-349-8333.