Scope of Work - completedScope of Work
Agricultural (Hay Production and Removal) Lease Services
This Scope of Work (SOW) details the services to be performed by the LESSEE as consideration for
the agricultural lease of the property from the LESSOR. The LESSEE shall be responsible for the
production and removal of hay and certain maintenance tasks on the leased premises, adhering to
all stipulated conditions and restrictions.
1. Services to Be Performed by LESSEE
As consideration for the lease of the property, the LESSEE agrees to perform the following services:
• A. Hay Production and Removal:
o Activity: Cut, bale, and promptly remove hay from all designated shaded portions as
clearly delineated in Exhibit A.
o Frequency: To maintain the areas and efficiently harvest hay, operations will occur a
minimum of twice annually. Prompt removal of harvested hay is essential to prevent
obstructions or safety hazards.
• B. Erosion Monitoring and Reporting:
o Activity: Actively monitor the Leased premises for any signs of potential erosion
areas.
o Reporting: Immediately report any identified erosion areas to the Airport Staff.
o Additional Reporting: Also, bring to the attention of Airport Staff any issues or
concerns pertaining to the areas designated for mowing.
2. Land Area Available for Agricultural Usage
The total land area available for agricultural usage by the LESSEE is approximately 220 acres, as
further detailed below and depicted in Exhibit A.
• A. Usable Land Distribution:
o Approximately 142 acres of usable land are located on the west side of the Airport.
o Approximately 78 acres of usable land are located on the north side of the Airport.
3. Airport Clear Zones and Restricted Areas
The LESSEE must strictly adhere to all restrictions concerning Airport Clear Zones and other
designated non-agricultural areas. LESSEE MUST REMAIN CLEAR OF THESE AREAS AT ALL TIMES.
• A. Airport Clear Zones Definition:
o These are land areas adjacent to the runways that must remain clear of crops and
be maintained to be smooth, with no holes or large rocks. These areas are
specifically identified as the non-shaded portions between the Runways and the
Leased property on Exhibit A.
• B. Specific Clear Zone Dimensions:
o 150 feet to the West of Runway 18R/36L.
o 300 feet to the south of the end of Runway 18R.
o 300 feet to the north of the end of Runway 36L.
• C. Infield Area Restriction:
o The infield area between the runways and taxiway system cannot be utilized for
agricultural purposes under any circumstances.
Evaluation Criteria
The selection of the successful LESSEE will be based on a comprehensive evaluation that weighs
the LESSEE's ability to safely and effectively perform the required services, along with the proposed
annual payment. The total evaluation will be weighted as follows:
• Safety and Probable Performance: 40%
• Annual Bid (Payment to LESSOR): 60%
1. Safety and Probable Performance (40%)
This section assesses the LESSEE's capacity to execute the Scope of Work while strictly adhering to
all safety regulations, particularly in an airside environment, and their likelihood of successful
performance throughout the contract term.
• 1.1 Safety and Airside Operations Capability (20%)
o The LESSEE must demonstrate a comprehensive understanding and capability to
operate safely within an active airport environment. This evaluation will include, but
not be limited to:
▪ Safety Plan: Submission of a detailed safety plan outlining procedures for
operating heavy equipment, handling hay, and moving personnel within
active airport operational areas. This should include protocols for
communication with Air Traffic Control (ATC) or Airport Operations as
required.
▪ Airside Experience:, Acknowledgment and demonstrated understanding of
all relevant FAA regulations, airport directives, and local operating
procedures pertaining to agricultural activities on airport property, familiarity
with airfield signage, markings, lighting, and communication protocols.
▪ Personnel Training: Evidence of personnel training in airport safety
regulations, airside driving protocols, and equipment operation in proximity
to aircraft and airport infrastructure.
• 1.2. Probable Performance Under Contract (20%)
o This criterion evaluates the LESSEE's likelihood of successfully fulfilling all
contractual obligations, including timely completion of services, adherence to
quality standards, and effective management of the leased areas. Evaluation will
consider:
▪ A. Past Vendor Performance:
▪ Documentation of prior contractual performance for similar
services, including adherence to schedules, quality of work, and
ability to manage project scope.
▪ Any documented instances of non-compliance, safety violations, or
contractual disputes will be thoroughly reviewed.
▪ B. Experience Providing Services Airside:
▪ Specific examples and descriptions of previous projects or contracts
involving agricultural or land management services performed within
the controlled environment of an airport's airside.
▪ Demonstrated understanding of the unique challenges and
requirements associated with working adjacent to runways,
taxiways, and clear zones.
▪ C. References ():
▪ Up to three (3) professional references from clients or partners for
whom the LESSEE has provided similar agricultural or land
management services, particularly those involving sensitive or
restricted environments.
▪ References should be able to speak to the LESSEE's reliability,
quality of work, safety record, and ability to meet contractual
obligations. The LESSOR reserves the right to contact all provided
references and conduct additional due diligence.
2. Annual Bid (Payment to LESSOR) (60%)
o This section evaluates the financial consideration offered by the LESSEE to the
LESSOR for the agricultural lease and the provision of the stipulated services.
▪ A. Proposed Annual Payment: The LESSEE shall submit a clear and specific
monetary amount representing the total annual payment they are willing to
provide to the LESSOR for the agricultural lease of approximately 220 acres
and in exchange for performing the services outlined in Section 1 of the
Scope of Work.
▪ B. Financial Proposal Clarity: The bid must be unambiguous, stating the
exact amount in US Dollars ($) and specifying the payment schedule (e.g.,
annual lump sum, semi-annual installments).
▪ C. Value Proposition: The bid will be evaluated based on its competitiveness
and the overall financial benefit it offers to the LESSOR, balancing the
operational costs for the LESSEE with a fair market value for the lease and
services.