Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: November 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with 4Imprint, Inc., through Choice Partners, a division
of Harris County Department of Education (HCDE) Purchasing Network Contract No. 24/043SG-01, for
procurement fulfillment of Awards, Apparel, Screen Printing & Embroidery, Promotional and
Commemorative Items related to products for the City of Denton; providing for the expenditure of funds
therefor; and providing an effective date (File 8946 – awarded to 4Imprint, Inc., fin the three (3) year not-
to-exceed amount of $400,000.00).
INFORMATION/BACKGROUND
4Imprint offers dedicated industry experts who can work with the city directly on promotional items through
the Choice Partners Cooperative Purchasing contract. 4Imprint has guaranteed low prices, a one-time setup
fee, 10% discounts, and more. Departments that primarily utilize these services include: Animal Services,
Customer Service, Denton Municipal Electric, Environmental Services, Facilities, Fire, Human Resources,
Library, Parks, Police, Procurement, Public Works, Solid Waste, Sustainability, Technology Services, and
Water.
Product List:
• Branded Apparel
• Drinkware
• Stationery
• Writing Tools
• Wellness & Safety
• Swag Bags
• Novelties and Souvenirs
• Clocks and Calendars
• Awards
• Technology & Computer Accessories
• Embroidery & Screen-printing
City Department Est. 3-yr Expenditure Promotional Item Breakdown
CIP/Engineering 15,000 Clothing, technology, bags, etc.
Community Service 30,000 Calendars, stress balls & pens
Customer Service 6,000 Pens, notepads, & stress balls
DME-Safety &
Training 10,000
Replication Toy Bucket trucks for Safety Event
$1,500, employee appreciation & public power week
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
City Department Est. 3-yr Expenditure Promotional Item Breakdown
Facilities 15,000 Magnets for marking HVAC filter placement & QR
codes
Fire 6,000
Branded Items (pens, trinkets, handouts) for recruiting
& NFPA, Sparky the Fire Dog, etc.
HR 25,500
Promotional items for job fairs, recruiting events,
hiring expos, etc., service award lapel pins, certificates
& folders
Library 15,000
Packable picnic mats for Jazz Fest and Cinco de Mayo
festival, coffee mug tumbler cups, insulated lunch
totes for business/Chamber and adult outreach events,
various bags/totes, sunglasses, chip clips, & notepads
with pens for Outreach Program, Senior Center,
STEAM & Story Time events.
Marketing &
Communications 3,000
Promotional items
Parks 10,000
Sunglasses, chip clips, water bottles, tattoos, ceramic
mugs, fitness towels, cups, silicone straws, koozies,
multi-tools, dog poop bags, wildflower seed paper
bookmarks, bike multi-tools & bike safety lights for
Disc Golf Opening, Dog Park Openings, Tree
Giveaway & Mountain Bike Trail Event
Police 21,000
PD-Badge stickers, lanyards, tissues, pens, rubber
duckies, cups, note pad covers, stress balls, small toys
& string bags. Mental Health Dept. -Stickers, pens,
tissue packs, stress balls for NAMI Walks event,
Suicide Vigil, & National Night Out
Procurement 9,000 Pens, notepads, highlighters & stress balls for vendor
fairs.
Tech Services 3,000
Webcam covers, mousepads, toothbrush, snap-in cord
organizer, challenge coins, badge holders & lanyards
Environmental
Services, Solid Waste
& Sustainability
37,500
Solid Waste-Door hangers, grease scrapers, grease
disposal bags, doggie potty bags & frisbees.
Sustainable Schools-Banners, yard signs, tape
measures, silicone staws, phone stand case, drawstring
bags, hand sanitizer with leash, earth stress balls,
stickers, & magnets. Internal Sustainability- pen
holders & coffee cups Conversation Items-Tiree gauge
keychains & rain gauge Substainability-Pens, clips,
silicone straws, recycle bins, jar openers & lunch
containers.
Water Utilities
50,000
Handouts for citizens, items for staff, special events
throughout the year, and employee appreciation items,
mugs, hats, & cups
Streets & Public Works 3,000
Booth items for recruitment events for field staff, high
school & community college job fairs.
Subtotal $259,000
Contingency for
additional services 141,000
Total NTE Amount $400,000
Pricing obtained through the Choice Partners has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 17, 2010, City Council approved the interlocal agreement with the Harris County Department
of Education Cooperative Purchasing Network (Ordinance 2010-190).
RECOMMENDATION
Award a contract with 4Imprint, Inc., for procurement fulfillment of Awards, Apparel, Screen Printing &
Embroidery, Promotional and Commemorative Items related to products for the City of Denton, in a three
(3) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
4Imprint, Inc.
Oshkosh, WI
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. Choice Partners will expire on July 29, 2029. Staff will follow up with
Choice Partners at that time to confirm that the contract will be renewed for an additional time period. If
the contract is not renewed, this item will automatically expire, and a new contract will be awarded.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8339.