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7850-006 - Formal Amendment 1 Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Erica Garcia 7850-006 Hickory Creek Trail Amendment 1 7850-006 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND HALFF ASSOCIATES INC. PSA 7850-006 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 7850-006 (“Amendment”) by and between the City of Denton, Texas (“City”) and Halff Associates, Inc. (“Landscape Architect”); to that certain contract executed on August 1, 2023, in the original not-to- exceed amount of $185,700 (the “Agreement”); for services related to Hickory Creek Regional Plan. WHEREAS, the City deems it necessary to further expand the services provided by Landscape Architect to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $30,500 with this Amendment for an aggregate not-to- exceed amount of $216,200; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Landscape Architect to the City; NOW THEREFORE, the City and Landscape Architect (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional scope of services described in Attachment “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Hickory Creek Regional Plan, are hereby authorized to be performed by Landscape Architect. For and in consideration of the additional services to be performed by Landscape Architect, the City agrees to pay, based on the cost estimate detail attached as Attachment “B” to this Amendment, attached hereto and incorporated herein for all purposes, a total fee, including reimbursement for non- labor expenses an amount not to exceed $30,500. 2. This Amendment modifies the Agreement amount to provide an additional $30,500 for the additional services with a revised aggregate not to exceed total of $216,200. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 7850-006 PSA – Amendment #1 Page 2 of 2 IN WITNESS WHEREOF, the City and the Landscape Architect, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “City” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ AUTHORIZED SIGNOR, TITLE “Architect” HALFF ASSOCIATES, INC. By: _________________________________ AUTHORIZED SIGNOR, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Vice President Gary Packan Parks and Recreastion Director of Parks and Recreation Purchasing Supervisor 11/4/2025 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 1 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com September 18, 2025 Project No. (AVO): 54587.001 City of Denton Mr. Gary Packan Director, Parks and Recreation 901 Texas St #A, Denton, TX 76209 RE: Hickory Creek Trail Public Engagement Dear Mr. Gary Packan, At Halff we improve lives and communities by turning ideas into reality. We do that by working with great clients on meaningful projects. As such, we are pleased to submit the following Scope of Services for the Hickory Creek Trail Public Engagement for the CLIENT (City of Denton. The scope covers one (01) Public Engagement meeting for the Project, with an Option to provide one (01) additional Public Engagement Meeting. The exact dates and format will be determined by the CLIENT. The proposed services to be performed are described in the Scope of Services (Attachment A). Proposed services that are not included as part of the Scope of Service are listed in the Exclusions/Available Additional Services (Attachment B); however, these services can be provided by Halff upon request. Unless otherwise modified, please note that the Scope of Services described herein shall remain valid and continue in effect for a period of 30 calendar days, after which it will require renewal in writing by the CONSULTANT and the CLIENT. Thank you for the opportunity to work with you to improve lives and communities. Please feel free to contact me if you have any questions or comments regarding this Scope of Services. Sincerely, Carter Smith, PLA ASLA Sr. Project Manager Carter.smith@halff.com O: 479-579-3978 Cc: Lenny Hughes, PLA, ASLA Vice President Lhughes@halff.com M: 214-724-7864 Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 2 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com ATTACHMENT A BASIC SCOPE OF SERVICES PROFESSIONAL SERVICES FOR HICKORY CREEK TRAIL PUBLIC ENGAGEMENT PURPOSE Halff (CONSULTANT), shall provide Landscape Architecture and Public Engagement Services for the Hickory Creek Trail project in Denton, TX, to the City of Denton (CLIENT). The purpose of the PROJECT is to facilitate one (01) in-person open house session to foster inclusive community participation and refine the ~15-mile trail alignment. The CONSULTANT will prepare meeting materials (including large, printed boards and a PowerPoint presentation), illustrating the project corridor, context and overall goal for the project. The City of Denton Marketing Department will handle advertising, while the CLIENT will secure venues and provide additional staff support. CONSULTANT will facilitate one (1) Public Engagement Meeting and coordinate logistics with the CLIENT. SCOPE The CONSULTANT will conduct one (01) in-person open house session in Denton, TX, to engage the community on the Hickory Creek Trail project, with dates and location to be provided by the CLIENT. The sessions are structured as follows: • Meeting Series #1: Open House (Fall 2025) – An in-person open house to gather community input on trail needs, priorities, and suggestions, potentially offered in an evening session to gather input and feedback on trail comments, and areas of consideration. Halff will document information received, provide a summary of comments to the CLIENT and revise trail alignment based on comments received. • • Meeting Series #2: Review (Fall/Winter 2025) – A second in-person open house (by CLIENT) to present and collect feedback on the revised ~15-mile trail alignment based on community input. CONSULTANT will not be present at the meeting but will provide updated boards and PPT based on comments received from the previous meeting. Comments received from the Public House Meeting #2 will be incorporated into the final schematic design document. The CONSULTANT will develop all meeting materials, including large, printed boards, and facilitate the Public Open House meeting to garner feedback. The City of Denton Marketing Department will create advertisements, running 3 weeks prior to each session (Fall 2025, for the first; Fall/Winter 2025, for the second). The CLIENT will secure venues and provide staffing. ASSUMPTIONS This scope of services (the "Scope of Services") has been prepared using the following assumptions as a basis for its preparation: 1. The Scope represents a stand-alone project with all tasks completed as described, with no removal or separation of tasks. Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 3 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com 2. Funding support services are excluded and may be provided as an Additional Service, billed hourly. 3. The contract will be executed within 30 days, to allow advertising to begin for the first open house to occur in Fall 2025. Specific date to be determined. 4. Advertising for each open house will run 3 weeks in advance, managed by the City of Denton Marketing Department. 5. The second open house is scheduled for Fall/Winter 2025. Specific date to be determined. PHASE 1 – PUBLIC MEETING TASK 1.1 – MEETING MATERIAL PREPARATION Meeting Material Preparation and Revisions: The CONSULTANT will develop meeting materials to facilitate Public Open House meetings and a brief PowerPoint presentation to gather community input, comments on the alignment, suggested recommendations, etc., for Meeting #1 and Meeting #2. Based on comments received, CONSULTANT will revise and update the 15-mile trail alignment, revise presentation boards and PowerPoint and provide materials to the CLIENT for Public Open House Meeting #2. Materials will include large, printed boards for display and PowerPoint presentation. The CONSULTANT will coordinate with the CLIENT and the City of Denton Marketing Department to align materials with advertising, and venue needs. Task 1.1 Deliverables: Deliverables provided by the CONSULTANT shall include the following: • Meeting materials for open house meeting #1 and #2, including large, printed boards, presentations, handouts, feedback forms. • Digital versions of materials for posting on the project website or social media, optimized for accessibility (e.g., screen-reader compatibility). • A summary report of Community input (comments, recommendations, areas of consideration, etc.,) collected for trail alignment revisions. TASK 1.2 – PUBLIC OPEN HOUSE MEETING 1.2.1 Meeting Series #1 Open House: (by CONSULTANT) The CONSULTANT will attend, plan and facilitate Public Open House, meeting #1 in Fall 2025 (specific date/location to be determined), to gather community input on the Hickory Creek Trail’s needs, priorities, and suggestions. Comments received will be used for the creation of the final corridor alignment. CONSULTANT will revise the alignment and provide an update to the CLIENT for review. 1.2.2 Meeting Series #2 Review: (by CLIENT) The CONSULTANT will provide materials to the CLIENT for the second Public Open House meeting #2, in the Fall/Winter of 2025. The CLIENT will present to the public, the revised 15-mile trail alignment based on community input received from Meeting #1. Based on comments received from Meeting #2, the CONSULTANT will revise the 15-mile trail alignment and prepare the final schematic design document for the Hickory Creek Trail corridor. Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 4 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com OPTIONAL SERVICE: CONSULTANT to attend and facilitate Public Meeting #2. Task 1.2 Deliverables: Deliverables provided by the CONSULTANT shall include the following: •A detailed agenda and facilitation plan for the open house, outlining activities to present and gather feedback on the revised trail alignment. •Meeting materials, including large, printed boards displaying the revised trail alignment, handouts,and feedback forms. •Digital versions of materials for online distribution. •A summary of community feedback from the open house, formatted for integration into the Project’s final recommendations. •Prepare final schematic design plans, cost estimates and phasing for the 15-mile Hickory Creek Trail corridor. Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 5 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com ATTACHMENT B BASIS OF COMPENSATION HICKORY CREEK TRAIL PUBLIC ENGAGEMENT The basis of compensation for the services below shall be as follows: A.PHASE 1 – PUBLIC MEETINGS ........................................................................ $23,000 TASK 1.1 – MEETING MATERIALS (Material Preparation and Presentation Prep) $10,000 TASK 1.2.1 – MEETING SERIES #1 (Attendance and Map Revision) $13,000 B.OPTIONAL – PUBLIC MEETING ......................................................................... $5,000 OPTIONAL - CONSULTANT (Attend Meeting Series #2) $5,000 Direct Costs (Estimated Reimbursable Expenses) .......................................... $2,500 Grand Total $30,500 Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Hickory Creek Trail Public Engagement City of Denton September 18, 2025 Page 6 of 6 Arkansas | Oklahoma | Texas | Florida Halff.com ATTACHMENT B EXCLUSIONS / AVAILABLE ADDITIONAL SERVICES The following services are not included in the scope or fees for this proposal; but can be provided by CONSULTANT, subject to negotiation: GENERAL: 1.Any additional translation for Spanish-language translation and American Sign Language (ASL) assistance for each open house session.2.Any additional work not specifically included in the Proposed Scope of Services will be accomplished as Additional Services.3.Any and all Construction Level Design Services – This only includes Alignment updates, Public Engagement and Materials preparation in relation to Public Engagement, except as noted herein.4.Additional graphic products. 5.Additional meetings not identified in the project scope of services.6.Printing of additional drawings, specifications and contract documents not identified in the project deliverables.7.Negotiations with adjacent property owners. 8.Advertising and Promotion9.Staffing for Meetings10.Translation of Advertisements11.Activities Beyond the one (01) Public Meeting 12.Final Project Recommendations Docusign Envelope ID: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Certificate Of Completion Envelope Id: 81FC8896-4A84-4E28-9F56-B7CB638E30F7 Status: Completed Subject: ***Purchasing Approval*** 7850-006- Hickory Creek Trai Amendment 1 Source Envelope: Document Pages: 9 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Erica Garcia AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 10/9/2025 11:06:18 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/9/2025 11:18:40 AM Viewed: 10/9/2025 11:25:07 AM Signed: 10/9/2025 11:25:32 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/9/2025 11:25:34 AM Viewed: 10/9/2025 2:18:30 PM Signed: 10/9/2025 2:18:58 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 207.242.220.215 Sent: 10/9/2025 2:19:00 PM Viewed: 10/9/2025 4:34:53 PM Signed: 10/9/2025 4:35:51 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lenny Hughes lhughes@halff.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.186.86.176 Sent: 10/9/2025 4:35:53 PM Resent: 10/13/2025 8:32:16 AM Viewed: 10/13/2025 3:34:59 PM Signed: 10/13/2025 3:35:46 PM Electronic Record and Signature Disclosure: Accepted: 10/13/2025 3:34:59 PM ID: 2b5352a5-df84-4359-bfcb-5d6dccd4acd8 Signer Events Signature Timestamp Gary Packan Gary.Packan@cityofdenton.com Director of Parks and Recreation Parks and Recreation Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/13/2025 3:35:48 PM Viewed: 10/14/2025 8:26:28 AM Signed: 10/14/2025 1:02:50 PM Electronic Record and Signature Disclosure: Accepted: 10/14/2025 11:01:34 AM ID: 7dc6c72f-6120-4220-be94-b3e2d6519a0a Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/14/2025 1:02:52 PM Resent: 11/4/2025 8:43:00 AM Viewed: 11/4/2025 8:43:26 AM Signed: 11/4/2025 8:43:47 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 11/4/2025 8:43:49 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Monica Martin monica.martin@cityofdenton.com Program Area Manager-Aquatics City of Denton Security Level: Email, Account Authentication (None) Sent: 11/4/2025 8:43:50 AM Electronic Record and Signature Disclosure: Accepted: 10/21/2025 11:48:35 AM ID: 9bab2785-f9a2-4f06-9d82-8550542d4f8a Witness Events Signature Timestamp Notary Events Signature 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