Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: December 2, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Justin Seed Company, Inc., through the Buy Board
Cooperative Purchasing Network Contract No. 706-23, for the acquisition of bulk fertilizer applications to
park properties and athletic fields for the Parks and Recreation Department; providing for the expenditure
of funds therefore; and providing an effective date (File 8870 – awarded to Justin Seed Company, Inc., for
one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $201,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Parks and Recreation Department (PARD) oversees the maintenance and management of
approximately 650 acres of maintained parks and athletic field turf. A critical component of the maintenance
program is the application of fertilizer to support turf health. In conjunction with other cultural practices,
fertilizers play a key role in turf recovery and repair, enhancing root development, improving sports
playability, and increasing resistance to diseases and pests.
The anticipated cost breakdown is as follows. There is an adjustment included after year 1 in anticipation
of potential cost increases.
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Est. Annual Spend 35,000 38,000 40,000 43,000 45,000 $201,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Justin Seed Company, Inc., for the acquisition of bulk fertilizer applications to park
properties and athletic fields for the Parks and Recreation Department, in a one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $201,000.
PRINCIPAL PLACE OF BUSINESS
Justin Seed Company, Inc.
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on May 31,
2026.
FISCAL INFORMATION
These items will be funded from Parks and Recreation Department Operating object accounts 402170.6545
and 402170.6334. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is
$201,000. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Marcella Lunn at 940-349-8333.