Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: December 16, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with T.H. Glennon Co., Inc., for the purchase of mulch
colorant for the Beneficial Reuse Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8822 – awarded to T.H. Glennon Co., Inc., for three (3) years, with the
option for two (2) additional one (1) year extensions, in the five (5) year not-to-exceed amount of
$150,000.00). The Public Utilities Board will consider this item on Monday, December 15, 2025.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The City of Denton offers a range of eco-friendly, deco-colored mulches in brown and black, catering to
landscapers, contractors, and public consumers. These mulches are produced by integrating recycled
hardwoods and a long-lasting, environmentally responsible colorant. To ensure cost-effectiveness, the City
of Denton utilizes bulk purchasing strategies, despite the per-pound pricing structure of the colorant. In
Fiscal Year 2025, the City spent $28,130 on mulch colorant.
Project Description Historic 5 Year Expenditure
FY 26 $30,000.00
FY 27 30,000.00
FY 28 30,000.00
FY 29 30,000.00
FY 30 30,000.00
Total $150,000.00
The historic cumulative expenditure for mulch colorant acquisition is presented below:
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Historic 3-Year Expenditure
FY 23 $13,930.00
FY 24 17,780.00
FY 25 28,130.00
Total $59,840.00
Request for Proposals was sent to 418 prospective suppliers of this item, including 23 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
the vendor can provide the services requested in the Scope of Work. The proposal was evaluated based
upon published criteria, including schedule, compliance with specifications, probable performance, and
price. Best and Final Offer (BAFO) was requested from the firm. The department is awarding the contract
to T.H. Glennon Co., Inc.
NIGP Code Used for Solicitation: 335, 553, 631, & 665
Notifications sent for Solicitation sent in IonWave: 418
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 47
SBE-Small Business Enterprise Invitations sent out: 171
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 15, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with T.H. Glennon Co., Inc., for the purchase of mulch colorant for the Beneficial Reuse
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
T.H. Glennon Co., Inc.
Salisbury, MA
SUSTAINABILITY MEASURES
T.H. Glennon manufactures its colorants using only environmentally safe materials. These water-based
formulas are specially designed to be nontoxic to children, animals, and plants. The paints are eco-friendly,
with no significant environmental hazards associated with their release. Each mulch colorant consists of
water, pigments, and minor additives, which are carefully blended to create a proprietary dispersion.
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded from Wastewater Operating funds. Requisitions will be entered on an as-
needed basis. The budgeted amount for this item is $150,000. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Bartek, 940-349-8626.
Legal point of contact: Marcella Lunn at 940-349-8333.