Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: January 13, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Schweitzer Engineering Laboratories, Inc., for the
purchase of electric utility protective control relays for Denton Municipal Electric; providing for the
expenditure of funds therefor; and providing an effective date (IFB 8891 – awarded to Schweitzer
Engineering Laboratories, Inc., for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $3,267,476.00). The Public Utilities Board
will consider this item on Monday, January 12, 2026.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has several projects outlined in its Five-Year Capital Improvement Plan
that require the purchase of protective relay, control, monitoring, metering, and integration hardware and
accessories. These components are essential to the operation and protection of substation infrastructure,
including circuit breakers, buses, transformers, and transmission lines. They also enable communication
with other systems, such as the Supervisory Control and Data Acquisition (SCADA) system, and provide
critical metering and data retrieval functions.
The majority of these devices are microprocessor-based and highly technical in both design and application.
DME has selected Schweitzer Engineering Laboratories, Inc. (SEL) as its standard for this type of
equipment. SEL offers the most comprehensive product line in the industry, with devices that provide
superior integration capabilities, allowing seamless communication between components and systems.
SEL’s products are backed by a 10-year warranty and are supported by industry-leading technical assistance
and on-call application support. No other manufacturer matches SEL’s level of customer service or product
reliability.
Currently, DME has over 1200 SEL devices in service across its substations, the majority of which are
protective relays. Standardizing on SEL equipment ensures consistency, reliability, and compatibility with
existing infrastructure, while also streamlining maintenance and support.
The following estimated contract amount is based on the number of relays needed for both approved and
anticipated CIP projects. Many existing relays have reached the end of their service life and will need to be
strategically replaced over the next several years. This contract does not commit DME to a minimum
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
purchase amount. Instead, purchase orders will be issued as needed, in alignment with project timelines and
construction schedules.
Project Estimated Relay Cost
Year 1
Masch Branch XFMR Addition $110,833
Jim Christal XFMR Addition $110,833
Replace Aging Relays $340,000
Year 1 Total $561,666
Year 2
Masch Branch TM Line Tie-In $36,879
Arco TM Line Tie-In $78,339
Replace Aging Relays $340,000
Year 2 Total $455,218
Year 3
Southwest Substation $332,290
RD Wells Transformer Addition $73,953
Replace Aging Relays $340,000
Year 3 Total $746,243
Year 4
345kV Switch Station $190,637
345kV/138kV Interchange #1 $323,909
Replace Aging Relays $340,000
Year 4 Total $854,546
Year 5
345kV/138kV Interchange #2 $309,803
Replace Aging Relays $340,000
Year 5 Total $649,803
Contract Estimate Total $3,267,476
Invitation for Bids was sent to 460 prospective suppliers of this item, including 13 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) bids were received. The lowest bid was received by Schweitzer Engineering
Laboratories, Inc.
NIGP Code Used for Solicitation:
285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 460
Number of Suppliers that viewed Solicitation in IonWave: 35
HUB-Historically Underutilized Business Invitations sent out: 51
SBE-Small Business Enterprise Invitations sent out: 181
Responses from Solicitation: 6
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 12, 2026, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Schweitzer Engineering Laboratories, Inc., for the purchase of electric utility
protective control relays for Denton Municipal Electric, in a one (1) year, with the option for four (4)
additional one (1) year extensions in the total five (5) year not-to-exceed amount of $3,267,476.
PRINCIPAL PLACE OF BUSINESS
Schweitzer Engineering Laboratories, Inc.
Pullman, WA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The costs for materials purchased under the proposed agreement will be funded out of amounts budgeted
for specific projects. A majority of the proposed purchases will be in the transmission category. These costs
for transmission projects will ultimately be recovered through the Public Utility Commission Transmission
Cost of Service Program (TCOS). Requisitions will be entered on a per-project basis. The budgeted amount
for this item is $3,267,476.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Leah Bush at 940-349-8333.