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8891- Protective Relays - SpecIFB # 8891 Technical Specifications Supply of Electric Utility Protective Control Relays IFB #8891 Page 1 of 3 A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to furnish Schweitzer Engineering Labs (SEL) protective control relays to be installed in electric substation control panels. Relays are to be delivered to Denton Municipal Electric (DME) or drop shipped to the location of panel fabricator. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall be provided using the Exhibit 1, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing must include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton or fabricator withing the continental United States must be included in the quoted price. Only bids for Schweitzer Engineering Lab relays and equipment listed on the pricing sheet will be accepted. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon the relays are placed in operation, not on the date of manufacture. The supplier shall guarantee that the equipment furnished shall be free from all defects in design, materials, workmanship, and shall give successful service under the intended operating conditions. The supplier shall also agree upon notice from the owner to promptly and without charge, and to the satisfaction of the owner, make such changes, replacements, corrections, etc., which may be required to make good all defects in design, materials, or performance developing in the material or equipment under its intended use with proper care for a minimum period of 18 months following delivery or 12 months from the date the relays are placed in operation, whichever occurs first. All replacements by the manufacturer/supplier shall be free of charge F.O.B. to the City of Denton. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. IFB # 8891 Technical Specifications Supply of Electric Utility Protective Control Relays IFB #8891 Page 2 of 3 The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. ESTIMATED QUANTITIES This bid is intended to supply all the SEL protective relay devices that Denton Municipal Electric (DME) will require for a three-year period. With a three-year program, all substation designs are not complete at this time. Because of this, total quantities cannot be determined. Unit prices are requested for each model number listed and will be used for evaluation of the bids. In addition, unit pricing is requested for volume discounts in an order. Contract estimated quantities will be determined after the bid. Purchase orders will be issued as project needs arise. F. ACCEPTABLE MANUFACTURERS The City will only accept submissions from specific manufacturers listed in the approved manufacturers list below. The City understands that manufacturers may update part numbers periodically. The City will accept updated part numbers based upon the part number provided on Exhibit 1 (only if the part number requested is obsolete). 1. Schweitzer Engineering Labs Proposals offering alternate products will not be considered. G. SHIPMENT AND DELIVERY 1. Delivery location: Products shall be delivered to 1671 Spencer Road, Denton, TX 76205 or to panel fabrication facility within the continental United States. The destination will be determined at the time shipping arrangements are completed and will be provided on the purchase order. Delivery will be accepted only between the hours of 8:30 AM and 3:30 PM Monday through Friday, excluding holidays. 2. Packing slips: The manufacturer shall furnish copies of packing slips to the owner showing the content of each shipment. The contents of each box shall be clearly labeled on the outside of the box. Although not preferred, partial shipments will be accepted on any line item. The purchase order number shall be clearly labeled on the packing slip. 3. Damaged or defective material or equipment: Freight that is obviously damaged on arrival will be refused. Any necessary action regarding replacement of materials or equipment delivered in unacceptable condition shall be the responsibility of the supplier. This includes concealed freight damage as well as items originally defective from the manufacturer. The supplier shall be fully responsible for detecting shipping damage as a part of field services IFB # 8891 Technical Specifications Supply of Electric Utility Protective Control Relays IFB #8891 Page 3 of 3 and assembly and for initiating all action necessary for replacement or repair of such damage in a timely manner. H. PACKAGING Due to multiple projects that will be constructed concurrently, each box and/or crate must be clearly marked of its contents. Marking shall include the following: 1. Quantity/Material 2. Purchase order number 3. Model number and serial number, if applicable