HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 3, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Clean Harbors Environmental Services, Inc., for
household hazardous waste disposal for the Solid Waste and Recycling Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8882 – awarded to Clean Harbors
Environmental Services, Inc., for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $400,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
In 2006, the Solid Waste & Recycling Department implemented the Home Chemical Collections (HCC)
program. The purpose of the program is to provide the residents of the City of Denton with a safe and
convenient method to dispose of common household hazardous wastes. Materials collected by the program
include, but are not limited to, household cleaners, pesticides, paint, motor oil, and batteries.
Improper disposal of these materials can negatively affect the environment and human health by
contaminating groundwater, the watershed, area lakes, and ultimately potable water for Denton and many
of our surrounding communities. This Solid Waste program allows for the diversion of these chemicals and
keeps them out of the City’s landfill. Therefore, saving valuable airspace and eliminating the potential for
chemicals to leach down into the protective liner system, and causing damage.
Last year, the program collected and properly disposed of more than 206,338 pounds of household
hazardous waste. The program is currently offered as both a curbside collection service and a drop-off
location for City of Denton residents only. Following collection, Solid Waste staff sort and process the
waste and arrange for disposal through a third-party vendor.
Request for Proposals was sent to 748 prospective suppliers of this item, including 28 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received and evaluated based upon published
criteria, including project schedule, compliance with specifications, probable performance, and price. Best
and Final Offers (BAFO) were requested from the top two (2) firms. Based upon this evaluation, Clean
Harbors Environmental Services, Inc. was ranked the highest and determined to be the best value for the
City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
926-Environmental & Ecological
Services & 968-Public Works &
Related Services
Notifications sent for Solicitation sent in IonWave: 748
Number of Suppliers that viewed Solicitation in IonWave: 19
HUB-Historically Underutilized Business Invitations sent out: 86
SBE-Small Business Enterprise Invitations sent out: 241
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item is being taken retroactively due to the January 26, 2026, Public Utilities Board being cancelled
due to extreme weather conditions.
RECOMMENDATION
Award a contract with Clean Harbors Environmental Services, Inc., for household hazardous waste disposal
for the Solid Waste and Recycling Department, for one (1) year, with the option for four (4) additional one
(1) year extensions, for a total five (5) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
Clean Harbors Environmental Services, Inc.
Norwell, MA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from the Home Chemical Collection’s Environmental Compliance account
660302.7855. Requisitions will be entered on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: J.J. Tips, 940-349-8042.
Legal point of contact: Marcella Lunn at 940-349-8333.