HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 3, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the
Department of Information Resources (DIR) Cooperative Contract No. DIR-CPO-5687, for Procore project
management software for the Capital Projects Department; providing for the expenditure of funds therefor;
and providing an effective date (File 8984 – awarded to Carahsoft Technology Corporation, for one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $1,849,300.05).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton entered into a contract with Procore Technologies, Inc. through the North Central
Texas Council of Governments (NCTCOG) in February 2021. Since that time, the City has configured,
implemented, customized, and deployed the use of the software across the organization. Procore now
serves as the standard project-delivery platform for all City of Denton capital projects, supporting both
internal staff and external partners involved in project execution. In addition, several systems have been
integrated with Procore, including the citywide public-facing Capital Improvement Program (CIP) Map
and components of the City’s Enterprise Resource Planning (ERP) system.
Since its initial procurement, the use of Procore has expanded significantly. While originally intended for
Capital Projects project managers, the platform is now utilized by multiple City departments involved in
project delivery, including Water/Wastewater Utilities and Parks and Recreation. The workload of the
Capital Projects team has continued to grow, with an increasing number of projects, such as vertical
construction initiatives, assigned to the department. Additional projects are anticipated in the coming years,
all of which will also be managed through Procore.
Capital Projects elected to use the Texas DIR cooperative to receive a 3.27% discount for the software. This
coop is administered through Carahsoft Technology Corporation.
Procore Software and support Estimated 5-Year Expenditure
Support Services Year 1 $369,860.01
Support Services Year 2 $369,860.01
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Support Services Year 3 $369,860.01
Support Services Year 4 $369,860.01
Support Services Year 5 $369,860.01
Total NTE Amount: $1,849,300.05
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
This item is being taken retroactively due to the January 26, 2026 Public Utilities Board being cancelled
due to extreme weather conditions.
RECOMMENDATION
Award a contract with Carahsoft Technology Corporation, for Procore project management software for
the Capital Projects Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,849,300.05.
PRINCIPAL PLACE OF BUSINESS
Carahsoft Technology Corporation
Reston, VA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This DIR contract expires on May 19, 2031.
FISCAL INFORMATION
This item will be funded from Capital Projects operating account 840100.7879. City departments involved
in project delivery will reimburse Capital Projects through a budget transfer for their use of the software.
Requisitions will be entered on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Leah Bush at 940-349-8333.