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HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet - Amend 1City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: February 3, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a contract between the City of Denton and DiVal Safety Equipment, Inc., amending the contract approved by City Council on March 5, 2024, in the not-to-exceed amount of $600,000.00; said first amendment to continue to purchase self-contained breathing apparatus (SCBA) for the Fire Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8432 – providing for an additional first amendment expenditure amount not-to-exceed $150,000.00, with the total contract amount not-to-exceed $750,000.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Support Healthy and Safe Communities. INFORMATION/BACKGROUND A self-contained breathing apparatus (SCBA) is a respiratory protective device worn by firefighters to provide breathable air in toxic and hazardous environments. The Fire Department began using SCBAs manufactured by Scott Safety Corporation in the year 2000. Since then, the manufacturer has issued many updates to accommodate safety requirements that have been instituted by the National Fire Protection Association. Fire department ambulances, engines, and trucks are all equipped with SCBAs. When new apparatuses are purchased, new SCBAs are purchased as well. The Fire Department performs approximately 100 percent of the SCBAs flow tests in-house. These tests are required annually by the Texas Commission on Fire Protection (TCFP) and the National Fire Protection Association (NFPA). When the test reveals a need, or anytime damage or repair is needed, the department utilizes DiVal Breathing Air Products as a resource for warranty repairs and replacement parts. This allows the City of Denton Fire Department to maintain the use of current safety-appropriate respiratory protection during firefighting and rescue responses. The City’s current contract with DiVal Safety Equipment, Inc. is effective through March 4, 2029; however, a formal solicitation for these services is planned for release in Spring 2026. Due to recent apparatus acquisitions in prior years, the existing not-to-exceed (NTE) amount under the current agreement is projected to be fully expended by February 2026. This amendment seeks additional funding to ensure continuity of essential purchases through the remainder of FY 2025–26. Without this adjustment, the City would be unable to procure necessary equipment and supplies to support ongoing operations until the new solicitation process is completed. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRIOR ACTION/REVIEW (Council, Boards, Commissions) On March 5, 2024, City Council approved a contract with DiVal Safety Equipment, Inc., in the not-to- exceed amount of $600,000 (Ordinance 24-407). RECOMMENDATION Award Amendment No. 1 with DiVal Safety Equipment, Inc., to continue to purchase self-contained breathing apparatus (SCBA) for the Fire Department, in a not-to-exceed amount of $150,000, for a total amended contract amount of $750,000. PRINCIPAL PLACE OF BUSINESS DiVal Safety Equipment, Inc. Buffalo, NY ESTIMATED SCHEDULE OF PROJECT This contract will expire on March 4, 2029. FISCAL INFORMATION These services will be funded from Fire Operating account 320100.6393. Requisitions will be entered on an as-needed basis. The total amended amount for this contract is $750,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Ordinance and Contract Exhibit 3: Ordinance and Amendment 1 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844. Legal point of contact: Leah Bush at 940-349-8333.