HomeMy WebLinkAbout5497 - Amendment 7 Executed 1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SEVENTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHITECTS, INC. 5497
THIS SEVENTH AMENDMENT TO CONTRACT 5497 (this “Amendment”) by
and between the City of Denton, Texas (“City”) and NELSON+MORGAN
ARCHITECTS, INC. (“Architect”) to that certain contract executed on February 13,
2014, in the original not-to-exceed amount of $24,840.00 (the “Agreement”), Amendment
1 executed on August 27, 2015, in the amount of $20,073.09, Amendment 2 executed on
October 18, 2016, in the amount of $158,035.00, Amendment 3 executed on December 11,
2018, in the amount of 139,871.88, Amenmdnet 4 executed on April 23, 2021, in the
amount of $9,320.00, Amendment 5 executed on May 24, 2021, in the amount of
$18,260.00, Amendment 6 executed on April 2, 2024, in the amount of $171,299.00; for
services related to the Design for Fleet Facility Expansion.
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, on February 13, 2014, Purchasing awarded a Professional Services
Agreement to Nelson + Morgan Architects, Inc., in the amount of $24,840.00 for design
services for the Fleet Services Facility Expansion; and
WHEREAS, on August 27, 2015, Purchasing awarded a First Amendment to
Nelson + Morgan Architects, Inc., in the amount of $20,073.09, for additional design
services for the Fleet Services Facility for the Solid Waste Department; and
WHEREAS, on October 18, 2016, by Ordinance No. 2016-329, City Council
awarded a Second Amendment to Nelson + Morgan Architects, Inc., in the amount of
$158,035.00, to provide additional design services for 12 service bays at Fleet
Maintenance; and
WHEREAS, on December 11, 2018, by Ordinance No. 18-2076, City Council
awarded a Third Amendment to Nelson + Morgan Architects, Inc., in the amount of
$139,871.88, to provide additional design services for 12 service bays at Fleet
Maintenance; and
WHEREAS, on April 23, 2021, Purchasing awarded a Fourth Amendment to
Nelson + Morgan Architects, Inc., in the amount of $9,320.00, to provide additional design
services for 12 service bays at Fleet Maintenance; and
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2
WHEREAS, on May 24, 2021, Purchasing awarded a Fifth Amendment to Nelson
+ Morgan Architects, Inc., in the amount of $18,260.00, to provide additional design
services for 12 service bays at Fleet Maintenance; and
WHEREAS, on April 2, 2024, by Ordinance No. 24-645, City Council awarded a
Sixth Amendment to Nelson + Morgan Architects, Inc., in the amount of $171,299.00, to
provide additional design services for the base project and additional design services of the
HVAC system at Fleet Maintenance; and
NOW THEREFORE, the City and Architect (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Seventh
Amendment, which amends the following terms and conditions of the said Agreement, to
wit:
1. This Amendment modifies the Agreement to replace any reference to
NELSON+MORGAN ARCHITECTS, INC. (“Architect”) to MORGAN
ARCHITECTURE INC. (“Architect”).
The Parties hereto agree that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Architect, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
“ARCHITECT”
MORGAN ARCHITECTURE INC.
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
“BUYER”
CITY OF DENTON
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
By: _________________________________
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2/11/2026
President
Purchasing Manager
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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AMENDMENT 1
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AMENDMENT 1
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AMENDMENT 1
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AMENDMENT 1
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AMENDMENT 1
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AMENDMENT 1
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AMENDMENT 1
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Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Granicus #
Ordinance #
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39
PSA
October 18, 2016
PSA Nelson+Morgan Second Amendment
Rebecca Hunter
5497
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
[FILE NO. 5497]
THIS SECOND AMENDMENT TO CONTRACT (hereafter the “Second
Amendment”) to that certain Contract by and between the City of Denton, Texas and
Nelson+Morgan Architects, Inc. (hereafter the “Agreement”) in the original not-to-exceed
amount of $24,840, which was heretofore executed on February 13, 2014, and was
approved within the delegated authority of the City of Denton Purchasing Agent; and said
Agreement was heretofore entered into by and between the City of Denton, Texas, a Texas
Municipal Corporation with its offices at 215 East McKinney Street, Denton, Texas 76201
(hereafter the “CITY”); and the firm of Nelson+Morgan Architects, Inc. (hereafter
“Nelson+Morgan”) with its offices at 2717 Wind River Lane, Suite 230, Denton, Texas
76210; and
The original Agreement provided for Nelson+Morgan’s services related to the
architectural and engineering design services for the City of Denton’s Fleet Services
Facility Expansion project as is contained in Attachment (a) of the original Agreement.
Upon completion of the original services, it was deemed necessary to request additional
design services in the amount of $20,073.09. Further, additional services to be performed
by Nelson+Morgan are contained in Attachment “b” of this Second Amended Agreement.
Nelson+Morgan has substantially completed the work called for in the original
Agreement and First Amendment; and the City deems it necessary to further expand the
services provided by Nelson+Morgan to the CITY, and to provide an additional not-to-
exceed amount $158,035, for an aggregate of $202,948.09, for the additional required
services.
NOW THEREFORE, the CITY and Nelson+Morgan (hereafter collectively
referred to as the “Parties”), in consideration of their mutual promises and covenants, as
well as for other good and valuable considerations, do hereby AGREE to the following
Second Amendment, which amends the following terms and conditions of the said
Agreement, to wit:
1.
The provisions of Section III. “Entire Agreement” of the original agreement are
hereby amended to add the additional language as follows, to wit:
“3. Contractor’s Second Amended Proposal. (Attachment B)
2.
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2
The provisions of Section II. “Compensation” in the Agreement shall instead
read, “The total comprehensive not-to-exceed amount for this agreement shall be
$202,948.09.” The number $24,840 contained on the original Agreement at the same
location is hereby removed.
3.
The Parties hereto agree, that except as specifically provided for by this Second
Amendment, that all of the terms, covenants, conditions, agreements, rights,
responsibilities, and obligations of the Parties, set forth in both the Agreement and now the
Second Amendment shall be, and will remain in full force and effect.
IN WITNESS WHEREOF, the City of Denton, Texas and Nelson+Morgan, have
each executed this Second Amendment electronically, by and through their respective duly
authorized representatives and officers on this date ___________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
HOWARD MARTIN
INTERIM CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: ___________________________________
“NELSON+MORGAN”
NELSON+MORGAN ARCHITECTS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39
October 18, 2016
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 1 of 6
July 19, 2016
Mr. Herman Lawson
City of Denton Facilities
Denton, Texas 76208
RE: Vehicle and Equipment Maintenance Facility Annex
651 Mayhill Road
Professional Services amendment to Contract #5497/PO 166997
I. PROJECT SCOPE:
Nelson + Morgan, Architects are pleased to provide the following proposal for providing Professional Services
relating to the referenced project. It is our intent to provide normal architectural, structural, mechanical and
electrical design services specific to the project requirements. Our understanding of the general scope of work is
as follows:
1. Design and development of the construction documents to provide a heavy-duty truck and off-road
equipment service, maintenance and repair facility.
· Project will be designed to meet the general design criteria outlined in the Owner furnished
document Building Construction Project 2015-048, Building 112, dated July 31, 2015 and the
estimate of probable cost furnished by Links Construction dated March 4, 2016.
2. Facility will be designed to match the general construction features of the Fleet Services Facility located
on Texas Street.
· Precast Concrete “tilt wall” exterior walls.
· 3-25’ wide service bays with 14’ x 20’ overhead coiling doors designed to accommodate CNG
fueled vehicles
· 1-30’ wide service bay with 14’ x 20’ overhead coiling doors designed to accommodate CNG
fueled vehicles
· Recessed service pit will be located in one service bay.
· 40’ wide covered (open sided) service bay on west end of building.
· 50’ reinforced concrete service apron outside all service doors.
Approximate building areas:
o 2,500 s.f. administrative and staff support spaces (located on the east side of service bays)
o 8,500 s.f. enclosed service spaces
o 4,000 s.f. covered outdoor service area
o 15,000 s.f. total area under roof
3. Project Budget for this Project has been estimated by Links Construction to be approximately
$1,660,000.00 however this does not represent a complete estimate to establish a final project cost
budget. For preliminary fee purposes, the following is recommended:
Enclosed area 11,000 sf x 175.00 /sf 1,925,000.00$
Open area 4,000 sf x 100.00 /sf 400,000.00$
TOTAL 15,000 sf x 155.00 /sf 2,325,000.00$
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 2 of 6
If requested, NMA will include the services of a cost consultant to develop the estimate of probable
cost. One estimate will be developed at the approval of the design development phase and a final
estimate of probable cost will be furnished at the approval of the final construction documents, prior
to issuance for bidding.
4. Professional Services: NMA will furnish professional services for this project as follows:
· Upon approval of the Preliminary design, NMA will furnish the professional services necessary to
obtain construction bids and construction permits.
· NMA will provide professional assistance in preparing Bidding documents and Construction
Administration.
· Project will be designed to meet the IBC 2012, Energy codes, related City of Denton codes and
ordinances and Texas Accessibility Standards.
5. NMA proposes the following sub-consultants into the design team on this project:
· Structural and foundation: Armstrong-Douglass, Structural Engineers (ADSE).
· Mechanical and Electrical Engineering: Hergenrether Penner McGuire and Burkett Consulting
Engineers, Inc. (HPMB)
· TAS Plan Review and Registered Accessibility Specialist; Jeff Gutknecht
· Civil Engineering; Parkhill Smith and Cooper (PSC); work scope limited to immediate site drainage
and general grading, dimensional control, site paving and utility coordination. It is understood
that the Owner will provide a topographic survey.
6. Services not included are:
· Civil Engineering. It is assumed that no additional civil engineering related to the drainage,
detention, utility extensions or modifications, platting or zoning will be necessary. If it is
determined that the additional services will be necessary, these will be provided under
Additional Services as stated below.
· Site Topography: Owner will furnish a current site survey with all easements, features and
topographic information for the proposed construction site.
· Platting: It is understood that the City of Denton will coordinate any required platting services
that may be necessary.
· Landscape Design: the project scope will not require the services of a landscape
design/architect. NMA will develop a landscape plan to meet the requirements of the City of
Denton minimum landscape requirements as outlined in the DDC and related site design criteria.
· Soils Investigation; Services for a geotechnical survey are not included in our basic services, but
will be necessary for foundation and site paving design.
Professional Services are more fully described below.
II.BASIC SERVICES
The following is a brief list of Professional Services that we anticipate will be required and propose to provide. This
is not intended to limit our scope of service, but to generally define and explain our intent to provide professional
services necessary for the successful completion of the project. Basic Services are those services outlined under
Section II of this Agreement. The services outlined in Section II shall be provided on a fee basis as outlined under
the Section IV - Professional Fees portion of this agreement.
· NMA will provide preliminary site visits and interviews with management and key personnel to establish
full project scope and needs.
· Review of Owner provided drawings and supporting documents.
· Coordinate the following professional services and design elements:
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 3 of 6
o Architectural design and project coordination
o Structural Engineering
o Mechanical and Electrical Engineering
o Civil Engineering
· Meeting notes documenting the basic issues, resolutions and action items agreed to during this phase.
Part One: Pre-design, Planning services:
· NMA will prepare the Preliminary Design drawings illustrating the design concept for the Project
addressing the vehicular and pedestrian circulation, functional grouping of spaces, massing and blocking
of major elements, construction phasing, etc.
· Attend design meetings with client to review the Preliminary Design documents.
· NMA will prepare a pre-application submittal and attend the follow-up Pre Design and DRC meeting(s).
Site design and use concepts will be reviewed for compliance with City of Denton codes, ordinances and
development criteria. Results and decisions forthcoming from this process will dictate the development
and further submittals of any required platting, site design modifications, utility changes, etc. for project
approval.
· Review the scope of work compared with the preliminary cost estimate from Links Construction.
· After final review and approval of preliminary site layout and concept design, further drawings and
supporting information that will be developed will include, but not be necessarily limited to the following:
o Architectural floor plan.
o Partition types.
o Major interior elevations.
o Major millwork elevations.
o Reflected ceiling plan.
o General Notes.
o Preliminary details.
o Room finishes & door schedules.
o Preliminary mechanical, electrical and plumbing plans and details.
o Preliminary structural plans and details.
o Preliminary project specifications.
o Meeting notes documenting the basic issues, resolutions and action items agreed to during this
phase.
· Time frame for completion of Part One is anticipated to take approximately 6 weeks from approval of the
proposal and receipt of a notice to proceed. This schedule could be accelerated based upon meeting
coordination and preliminary design approvals, etc.
Preparation of Construction Documents.
Part Two: Construction Documents and Construction Contract Administration: Based on the approved Part One
preliminary design, NMA will prepare the final drawings, details and specifications required to construct the
Project. The Construction Documents Phase includes attendance by the Architect’s personnel at meetings
with the Client to coordinate the Work and review the Construction Documents and Opinion of Probable Cost.
Any comments received from the Client during final review will be incorporated into the documents prior to
bidding.
· Development of all design elements into a detailed and coordinated construction contract package
consisting of plans, details and specifications
· Governmental and regulatory review assistance
· Time frame for this phase is anticipated to take approximately 4 months from approval of the Part One
design development phase.
Assistance during Bidding and Contract Negotiations
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 4 of 6
· Provide plans and specifications to Materials Management Department for project advertising and
bidding. Printing expenses to be reimbursed.
· Assist City of Denton in the advertisement of plans
· Answer contractor questions during bidding phase
· Review substitution requests.
· Prepare and issue any necessary addenda.
Construction Administration
Once the successful Contractor is given notice to proceed, the Architect will provide the following Contract
Administration phase services:
· Schedule and attend a Pre-Construction conference with General Contractor and key sub-contractors.
· Submittal reviews.
· Review substitution requests from the Contractor for materials or products which become unavailable
during construction due to circumstances beyond the Contractor's control.
· Finishes and color selection and recommendations
· Provide site visits as deemed necessary by the Architect and his consultants (unless it is determined that
no work is being performed at the site) to review the Work in an effort to determine, in general, whether
or not it is being constructed in accordance with the Construction Documents.
· Attend construction progress meetings at the site. (Frequency to be determined with Owner and
Contractor at Pre-Construction meeting. For proposal purposes, a total of 12 site visits have been
included. Any additional can be provided as an Additional Service.)
· Review Contractor's schedule and advise Client of construction progress.
· Payment Certification
· Testing and material inspection
· Interpretations and decisions
· Prepare punch lists for the Project.
· Establish dates of Substantial and Final Completion and prepare certificates for same.
· Coordinate project close out and receipt of warranty & maintenance binders from the Contractor.
III.SUPPLEMENTAL SERVICES:
Nelson + Morgan, Architects will provide any supplemental services as deemed necessary by Project requirements
or Client. These may include additional extensive architectural, structural or civil engineering or design revisions,
mechanical, electrical or acoustical engineering services, Environmental analysis or testing. Supplemental Services
shall be provided by the Architect, when requested by the Client, on an hourly or negotiated fee basis in addition
to the fees charged for Basic Services Fees for any supplemental services will receive a 20% mark-up for handling
and coordination.
IV.PROFESSIONAL FEES
1. Basic Services: Professional fees for items identified above in Section II, Basic Services shall be based on a
total fee of FIVE and ONE-HALF percent (5.5%) of the final Construction Cost of the Project. Services for Part One
will be furnished on a lump sum basis as shown below. Part Two services will be furnished for the balance of the
professional fees not paid in Part One. These fees shall be billed monthly up to the percentages listed below for
each phase based on the latest Opinion of Probable Cost. A final adjustment will be made at the end of the project
based on the total construction cost of the Project.
The monthly invoicing will be based upon the following breakdown as services are provided:
PART ONE: 100% upon Completion of task
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 5 of 6
PART TWO:
Schematic Design Phase 15% of total fee balance less Part One
Design Development Phase 30% of total fee balance
Construction Documents Phase 35% of total fee balance
Bidding and Negotiation Phase 05% of total fee balance
Construction Administration Phase 15% of total fee balance
2. Texas Accessibility Standards: NMA shall register the proposed project with the Texas Department of
Licensing and Regulation as required by the TAS code. NMA with also submit the plans and specifications required
under Section 469.101 of the TAS code for review and approval by a registered Accessibility Specialist. The cost for
work associated with compliance with the TAS code will be One thousand two hundred sixty dollars ($1,260.00)
3. Civil Engineering: Professional fees for Civil Engineering will be furnished for a total of Seventeen
Thousand Dollars ($17,000.00) as outlined below:
Part One: Concept Site Plan Development: $ 2,500.00
Pre Application Submittal $ 500.00
Part Two: Site Civil Plans $ 14,000.00
Construction Period Service $ Hourly as needed
4. Cost Consultant: NMA will furnish the services of a professional cost consultant to provide project
professional services at the 100% Design Development phase and 90% Construction Documents phase to
substantiate and validate the project budget and the Architects Opinions of Probable Cost. Total fee for these
services will be provided for Seven Thousand Five Hundred dollars ($7,500.00).
5. Additional Services, if required, shall be provided on an hourly basis at the following hourly rates.
Principal $150.00/hr
Project Manager $87.50/hr
Project Architect $87.50/hr
Interior Designer $85.00/hr
Staff Architect/Intern $77.50/hr
Clerical $42.50/hr
Consultants Cost plus 20%
6. Reimbursable expenses constitute expenses incurred on the Client's behalf by Nelson + Morgan,
Architects and NMA’s consultants directly related to the Project, as follows:
· Printing, reproductions, plots, standard form documents;
· Postage, handling and delivery;
· Expense of overtime work requiring higher than regular rates, if authorized in advance by the
Owner;
· Renderings, models, mock-ups, professional photography, and presentation materials requested
by the Owner;
· Architect’s Consultant’s expense of professional liability insurance dedicated exclusively to this
Project, or the expense of additional insurance coverage or limits if the Owner requests such
insurance in excess of that normally carried by the Architect’s consultants;
· All taxes levied on professional services and on reimbursable expenses; and
· Other similar Project-related expenditures.
Reimbursable expenses will receive a 20% mark-up for handling and coordination. For your convenience, we suggest
that you budget $1,000.00 for these expenses, exclusive of any submittal or filing fees.
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Vehicle and Equipment Maintenance Facility Annex
Professional Services Amendment
July 19, 2016
Page 6 of 6
V. Fee Summary:
Fee Summary
A/E Basic Services
Part One 10,000.00$
Part Two 117,875.00$
Additional Services/Subconsultants
Civil Engineering 20,400.00
Cost Estimating Services - CCC 7,500.00
TAS registration 1,050.00$
TAS Plan Review 210.00$
Reimbursables (printing, shipping, etc.)1,000.00$
TOTAL 158,035.00$
VI. PROFESSIONAL REGISTRATION:
The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, Phone:
512/305-9000, has jurisdiction over individuals licensed under the Architects Registration Law, Article 249A, VTCS,
and under the Interior Designer's Registration Law, Article 249E, VTCS.
We look forward to working with you. Should you have any further questions, please feel free to give me a call at
your convenience.
ALAN F. NELSON, Architect
Nelson + Morgan, Architects
ATTACHMENT B
DocuSign Envelope ID: 4041810F-E3A8-44FE-8235-37AF55E76B39Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: 4041810FE3A844FE823537AF55E76B39 Status: Completed
Subject: City Council Docusign Item - 5497 Second Amendment to Nelson+Morgan PSA
Source Envelope:
Document Pages: 9 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 0 Rebecca Hunter
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
rebecca.hunter@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
9/2/2016 1:04:34 PM
Holder: Rebecca Hunter
rebecca.hunter@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 9/2/2016 1:07:53 PM
Viewed: 9/2/2016 1:08:03 PM
Signed: 9/2/2016 1:08:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Alan Nelson
anelson@nelsonmorgan.com
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(Optional)
Using IP Address: 71.123.192.85
Sent: 9/2/2016 1:09:00 PM
Resent: 9/7/2016 9:00:13 AM
Viewed: 9/8/2016 5:24:00 AM
Signed: 9/8/2016 5:24:15 AM
Electronic Record and Signature Disclosure:
Accepted: 9/8/2016 5:24:00 AM
ID: 41860843-1a9d-4585-b413-37a0e2089f30
John Knight
john.knight@cityofdenton.com
Deputy City Attorney
City of Denton
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Resent: 10/13/2016 8:07:24 AM
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Signed: 10/13/2016 8:08:58 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
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Electronic Record and Signature Disclosure
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Alan Nelson, Robin Fox, Herman Lawson
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482
Jamie Cogdell
December 11, 2018
Not Applicable
5497PSA
Fleet Expansion - Amendment 3
N/A
18-2076
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
THIRD AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
[FILE NO. 5497]
THIS THIRD AMENDMENT TO CONTRACT (this “Third Amendment”) by and
between the City of Denton, Texas (the “City”) and Nelson+Morgan Architects, Inc.
(“Nelson+Morgan”)to that certain Contract executed on February 13, 2014, in the original
not-to-exceed amount of $24,840 (the “Original Agreement”); amended on August 27,
2015 in the additional amount of $20,073.09 aggregating a not-to-exceed amount of
$44,913.09 (the “First Amendment”); amended on October 18, 2016 in the additional
amount of $158,035 aggregating a not-to-exceed amount of $202,948.09 (the “Second
Amendment”) (collectively, the Original Agreement, the First Amendment, and the Second
Amendment are the “Agreement”) for Nelson+Morgan’s services related to the
architectural and engineering design services for the City of Denton’s Fleet Services
Facility Expansion project as is contained in the Agreement.
WHEREAS, Nelson+Morgan has substantially completed the work called for in
the Agreement, and the City deems it necessary to further expand the services provided by
Nelson+Morgan to the City, and to provide an additional not-to-exceed amount
$139,871.88 with this Third Amendment to further expand Fleet Services at the Business
Service Center located at 804 Texas Street, for an aggregate not-to-exceed of $342,819.97.
NOW THEREFORE, the CITY and Nelson+Morgan (hereafter collectively
referred to as the “Parties”), in consideration of their mutual promises and covenants, as
well as for other good and valuable considerations, do hereby AGREE to the following
Third Amendment, which amends the following terms and conditions of the said
Agreement, to wit:
1.
The provisions of Section III. “Entire Agreement” of the Agreement are hereby
amended to add the additional language as follows, to wit:
“4. Contractor’s Third Amended Proposal. (Attachment A to the Third
Amendment)”
2.
The provisions of Section II. “Compensation”, Subsection 2.4 “Total
Compensation” in the Agreement shall instead read, “The total comprehensive not-to-
exceed amount for this agreement shall be $342,819.97.”
3.
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2
The Parties hereto agree, that except as specifically provided for by this Third
Amendment, that all of the terms, covenants, conditions, agreements, rights,
responsibilities, and obligations of the Parties, set forth in both the Agreement and now the
Third Amendment shall be, and will remain in full force and effect.
IN WITNESS WHEREOF, the City of Denton, Texas and Nelson+Morgan, have
each executed this Third Amendment electronically, by and through their respective duly
authorized representatives and officers on this date ___________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: ___________________________
TODD HILEMAN
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By: ___________________________________
“NELSON+MORGAN”
NELSON+MORGAN ARCHITECTS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482
Principal
Mario Canizares
Assistant City Manager
City Manager's Office
12/11/2018
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 1 of 8
August 27, 2018
Mr. Dean Harley
Director, Facilities Management
869 S. Woodrow
Denton, TX 76209
RE: Fleet Services Service 12 Bay Expansion
Professional Services Proposal
I. PROJECT SCOPE:
Nelson + Morgan, Architects (NMA) are pleased to provide the following proposal for providing Professional Services relating to
the referenced project. It is our intent to provide normal architectural, structural, mechanical, electrical and plumbing design
services specific to the project requirements.
NMA shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the
same or similar locality under the same or similar circumstances. NMA shall perform its services as expeditiously as is consistent
with such professional skill and care and the orderly progress of the Project.
1. Design and development of the construction documents to provide a 12-vehicle service bay expansion to the existing
Fleet Services Facility.
· Project will be designed to meet the general design criteria and features of the existing facility.
· Expansion will be on the north end of the current facility.
· Existing wash bay and roof structure will be removed to allow for expansion of new service bays.
· Approximate size of each 2 vehicle service bays are anticipated to be: 20’ x 110’ sf).
o 12 bay expansion shall be approximately 125’x110’ (13,750 sf).
2. Facility will be designed to match the general construction features of the Fleet Services Facility located on Texas
Street.
· Precast Concrete “tilt wall” exterior walls.
· 20’ wide service bays with 14’ x 20’ overhead coiling doors
· 50’ reinforced concrete service apron outside all service doors on the east and west sides will be provided.
· No finished crew rooms or staff facilities are anticipated.
· The existing 8” sanitary sewer line and manholes will be relocated to avoid the new expansion areas.
· Site grading on the north between the expanded bays and the existing fueling island will be adjusted with
the installation of new drop inlets into an underground storm water drainage system. New concrete or
asphalt paving will be necessary.
· Service bays will be furnished with electrical power, lighting, mechanical ventilation and fire protection
similar to the existing facility.
3. Preliminary Project Budget:
· Bids were received for a similar scope of expansion in July 2015 (RFP#5845). Average cost for construction
was $239/sf with approximately $28/sf allocated to the site paving and utility relocation.
· A preliminary estimate of probable construction cost was developed by CCM in June 2018, based on a
13,682 net sf. This estimate established an approximate cost of $2,805,837.00. This total was without any
detailed site or utility design, no contingencies, FFE, Owner furnished equipment or professional fees.
NMA will include in our professional services a cost consultant to update probable cost as the construction
package is completed. The estimate developed with the preliminary design will be updated and adjusted with
the final construction documents prior to issuance for bidding.
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 2 of 8
4. Professional Services:
Recently during the budgeting and preliminary planning for this project, NMA completed the development of
preliminary site and floor plans of the 12-bay expansion for use by the cost consultants to use in the budget process.
We also scheduled and met with the Denton building official and worked out solutions with regard to several code
compliance issues that must be addressed for this design.
This knowledge of the project needs and requirements, the use of the construction documents and details already
developed for the CNG expansion project (RFP 5845), and the proposed inclusion of the original design team of sub-
consultants, NMA has the unique advantage in preparing the construction and bidding package for this project. As
such, our professional services fees will be adjusted to reflect this value and benefit.
Upon award of this PSA, NMA will schedule a design review meeting with the Fleet Services and FM staff to confirm
scope, budget and timing. It is anticipated that with only minimal changes, if any, we should be able to begin the
development of the final Construction Documents and bidding package immediately. The majority of this phase will
concentrate on the civil design for the drainage and utility relocations around the north end of the site and electrical
and plumbing coordination inside the service bays. With these understandings and expectations, NMA will reduce
our typical design services fee proportionally.
It is our intention to furnish the professional services required by standard City of Denton PSA agreement, including
necessary professional assistance during the bidding phase and full construction administration and post construction
services.
Project will be designed to meet the IBC 2012, Energy codes, related City of Denton codes and ordinances and Texas
Accessibility Standards.
5. NMA proposes the following sub-consultants into the design team on this project (same as the CNG Expansion):
· Structural and foundation: Cory Potts, P.E. with Lobsinger Potts Structural Engineers (LPSE).
· Mechanical and Electrical Engineering: Hergenrether Penner McGuire and Burkett Consulting Engineers, Inc.
(HPMB)
· TAS Plan Review and Registered Accessibility Specialist; Jeff Gutknecht
· Civil Engineering; Allison Engineering Group (AEG); work scope limited to immediate site drainage and
general grading, dimensional control, site paving and utility coordination, storm water collection and
discharge piping system, relocation of existing sanitary sewer main. It is understood that the Owner will
provide a topographic survey and accurate record drawings of all underground utilities.
· Construction Cost Management, Inc.: CCM, Inc. will furnish the consulting services during all phases of
project development including planning, design, and construction. Fees for CCM are identified as a
Supplemental Service.
6. Services not included are:
· Civil Engineering. It is assumed that no additional civil engineering related to the drainage, detention, off-
site utility extensions or modifications, platting or zoning will be necessary. If it is determined that the
additional services will be necessary, these will be provided under Additional Services as stated below.
· LEED design or certification: This project will not be required to meet any specific USGBC LEED certification
or ranking. It will be designed to the current requirements of the 2015 IECC Energy code and IBC codes.
· Building Commissioning: The project specifications will require that the new mechanical systems be
reviewed and certified by an approved third-party Test and Balance Agency, but third-party building
commissioning is not included in our scope.
· Site Topography: Owner will furnish a current site survey with all easements, features and topographic
information for the proposed construction site.
· Platting: It is understood that the City of Denton will coordinate any required platting services that may be
necessary.
· Landscape Design: the project scope will not require the services of a landscape design/architect. NMA will
develop a landscape plan to meet the requirements of the City of Denton minimum landscape requirements
as outlined in the DDC and related site design criteria.
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 3 of 8
· Soils Investigation; services for a geotechnical survey are not included in our basic services, but will be
necessary for foundation and site paving design.
Professional Services are more fully outlined below.
II. BASIC SERVICES
A. Schematic Design Phase:
The Schematic Design Phase for this project has already been completed and will not be necessary as a specific services phase.
NMA will review the program and other information furnished by the Client, and shall review laws, codes, and regulations
applicable to the Architect’s services.
B. Design Development phase:
Based on the Client’s approval of the Preliminary Design Documents, and on the Client’s authorization of any adjustments in
the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents
for the Client’s approval. The Design Development Documents shall illustrate and describe the development of the approved
Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical
construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to
architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design
Development Documents shall also include outline specifications that identify major materials and systems and establish in
general their quality levels.
The Architect shall update the Opinion of Probable Cost of the Work.
The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the
Opinion of Probable Cost of the Work, and request the Owner’s approval
C. Construction Documents Phase:
Based on the Client’s approval of the Design Development Documents, and on the Client’s authorization of any adjustments in
the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the
Client’s approval. The Construction Documents shall illustrate and describe the further development of the approved Design
Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials
and systems and other requirements for the construction of the Work. The Client and Architect acknowledge that in order to
construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and
other similar submittals, which the Architect shall review.
During the development of the Construction Documents, the Architect shall assist the Owner in the development and
preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including
bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the
Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual
that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and
sample forms.
Assist the client with the selection of interior and exterior finishes, colors, materials, and fixtures for incorporation into the
project.
The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having
jurisdiction over the Project.
The Architect shall update the Opinion of Probable Cost of the Work.
The Architect shall submit the Construction Documents to the Client, advise the Client of any adjustments to the Opinion of
Probable Cost of the Work, take any action required, and request the Client’s approval.
D. Biding or Negotiation Phase Services and Permit review process:
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 4 of 8
The City of Denton has jurisdiction over this project. NMA will coordinate the efforts on behalf of the owner to obtain the
necessary approvals for construction.
The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the
Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals;
(2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and
preparing contracts for construction.
E. Construction Administration Phase:
The Architect shall provide administration of the Contract between the Owner and the Contractor as outlined in the City of
Denton PSA agreement and outlined in AIA Document A201™–2007, General Conditions of the Contract for Construction.
The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have
authority to act on behalf of the Owner only to the extent provided in the Agreement. The Architect shall not have control over,
charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to
perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the
Architect’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or
omissions of the Contractor or of any other persons or entities performing portions of the Work.
The Architect’s responsibility to provide Construction Phase Services commences with the award of the Contract for
Construction and terminates on the date the Architect issues the final Certificate for Payment.
Project completion services
The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final
completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the
Owner’s review and records, written warranties and related documents required by the Contract Documents and assembled by
the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the
requirements of the Contract Documents.
The Architect’s inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the
Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be
completed or corrected.
When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract
Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final
completion or correction of the Work.
The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or
sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases
and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the
Contractor under the Contract Documents.
Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall,
without additional compensation, conduct a meeting with the Owner to review the facility operations and performance.
The Architect will provide the following Contract Administration phase services:
· Site visits as deemed necessary by the Architect and his consultants to review the Work in an effort to determine, in
general, whether or not it is being constructed in accordance with the Construction Documents.
· Schedule and attend a Pre-Construction conference with General Contractor and key sub-contractors.
· Submittal and shop drawing reviews.
· Review substitution requests from the Contractor for materials or products which become unavailable during
construction due to circumstances beyond the Contractor's control.
· Finish materials and color selection and recommendations
· Review Contractor's schedule and advise Client of construction progress.
· Monthly Payment Certification
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 5 of 8
· Review and respond to any Requests for information (RFI) and issue any Architectural Supplemental Instructions (ASI)
as may be necessary.
· Prepare punch lists for the Project.
· Establish dates of Substantial and Final Completion and prepare certificates for same.
· Coordinate project close out and receipt of warranty and maintenance binders from the Contractor.
· Payment Certification
· Testing and material inspection
· Interpretations and decisions
III. SUPPLEMENTAL SERVICES:
Nelson + Morgan, Architects will provide any supplemental services as deemed necessary by Project requirements or Client.
These may include additional extensive architectural, structural or civil engineering or design revisions, mechanical, electrical or
acoustical engineering services, Environmental analysis or testing. Supplemental Services shall be provided by the Architect,
when requested by the Client, on an hourly or negotiated fee basis in addition to the fees charged for Basic Services Fees for
any supplemental services will receive a 20% mark-up for handling and coordination.
IV. PROFESSIONAL FEES
1. Basic Services: Professional fees for items identified above in Section II, Basic Services shall be based on a total fee of
FIVE percent (5%) of the final Construction Cost of the Project. Services for Schematic Design will be reduced by $-24,000.00
which will result in a net adjusted fee basis of 4.14%. These fees shall be billed monthly up to the percentages listed below for
each phase based on the latest Opinion of Probable Cost. A final adjustment will be made at the end of the project based on
the total construction cost of the Project.
The monthly invoicing will be based upon the following breakdown as services are provided:
Schematic Design Phase 30% of total fee
Design Development Phase 20% of total fee
Construction Documents Phase 30% of total fee
Bidding and Negotiation Phase 05% of total fee
Construction Administration Phase 15% of total fee
2. Texas Accessibility Standards: NMA shall register the proposed project with the Texas Department of Licensing and
Regulation as required by the TAS code. NMA with also submit the plans and specifications required under Section 469.101 of
the TAS code for review and approval by a registered Accessibility Specialist. The cost for work associated with compliance with
the TAS code will be One thousand two hundred sixty dollars ($1,260.00)
3. Civil Engineering: Professional fees for Civil Engineering will be furnished for a total of Twelve Thousand one hundred
twenty Dollars ($12,120.00) as outlined below:
Concept Site Plan Development: $ 4,200.00
Pre-Application Submittal $ 800.00
Site Civil Plans $ 8,000.00
Construction Period Service $ 2,000.00
4. Cost Consultant: NMA will furnish the services of a professional cost consultant to provide project professional
services at the 100% Design Development phase and 90% Construction Documents phase to substantiate and validate the
project budget and the Architects Opinions of Probable Cost. Total fee for these services will be provided for Ten Thousand
two Hundred dollars ($10,200.00).
5. Additional Services shall be provided on an hourly basis at the following hourly rates.
Principal $175.00/hr.
Project Architect/Manager $115.00/hr.
Interior Designer $115.00/hr.
Staff Architect/Intern $90.00/hr.
Clerical $42.50/hr.
Consultants Cost plus 20%
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 6 of 8
6. Reimbursable expenses constitute expenses incurred on the Client's behalf by Nelson + Morgan, Architects and
NMA’s consultants directly related to the Project, as follows:
· Printing, reproductions, plots, standard form documents;
· Postage, handling and delivery;
· Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner;
· Renderings, models, mock-ups, professional photography, and presentation materials requested by the
Owner;
· Architect’s Consultant’s expense of professional liability insurance dedicated exclusively to this Project, or
the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of
that normally carried by the Architect’s consultants;
· All taxes levied on professional services and on reimbursable expenses; and
· Other similar Project-related expenditures.
Reimbursable expenses will receive a 20% mark-up for handling and coordination. For your convenience, we suggest that you
budget $1,000.00 for these expenses, exclusive of any submittal or filing fees.
V. FEE SUMMARY:
FEE SUMMARY 12 Bay Expansion
Basic Services (adjusted net Fee) 4.14%
Pre Construction Services
30% 18,087.56$
20% 28,058.38$
30% 42,087.56$
5% 7,014.59$
Construction Phase Services
Construction Administration 15% 21,043.78$
100% 116,291.88$
Supplemental Services
12,120.00
10,200.00
1,260.00$
TOTAL SUPPLEMENTAL SERVICES 23,580.00$
TOTAL PROFESSIONAL SERVICES 139,871.88$
Construction Cost services
TDLR/TAS review services
Schematic Design Phase
Design Development Phase
Construction Documents Phase
Bidding and Contract Phase
TOTAL BASIC SERVICES
Civil Engineering services
VI. LIMITATION OF LIABILITY
In recognition of the relative risks and benefits of the Project to both the Client and the Architect, the risks have been
allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of the Architect to the Client
for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including
attorneys' fees and costs and expert-witness fees and costs, so that the total aggregate liability of the Architect to the Client
shall not exceed the Architect's total fee for services rendered on this Project. It is intended that this limitation apply to any
and all liability or cause of action however alleged or arising, unless otherwise prohibited by law.
VII. INDEMNIFICATION:
The Client shall, to the fullest extent permitted by law, indemnify and hold harmless the Firm, his or her officers, directors,
employees, agents and sub consultants from and against all damage, liability and cost, including reasonable attorney's fees
and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the
services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful
misconduct of the Firm. In recognition of the relative potential risks and benefits of this project to both Owner and NMA, the
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 7 of 8
risks are allocated such that Owner agrees to the fullest extent permitted by law, to limit the liability of NMA and to all third
parties with whom Owner initiates business relationships on this project, including, but not limited to lender, counselors,
designers, surveyors, suppliers, contractors, subcontractors and inspectors for any and all claims, losses, costs, damages of any
nature whatsoever or claims expenses resulting from any cause or causes. Such claims and causes include, but are not limited
to negligence, professional errors or omissions, strict liability, and breach of contract or warranty.
VIII. PROFESSIONAL REGISTRATION:
The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, Phone: 512/305-9000, has
jurisdiction over individuals licensed under the Architects Registration Law, Article 249A, VTCS, and under the Interior
Designer's Registration Law, Article 249E, VTCS.
IX. OTHER CONDITIONS
Nelson + Morgan, Architects Terms and Conditions page shall be a part of this agreement.
Please acknowledge your acceptance of this proposal for the above work. I look forward to working with you. Should you have
any further questions, please feel free to give me a call at your convenience.
ALAN F. NELSON, Architect
Nelson + Morgan, Architects
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
City of Denton
Fleet Service 12 Bay Expansion
Professional Services Proposal
August 27, 2018
Page 8 of 8
TERMS AND CONDITIONS
Nelson + Morgan, Architects (NMA, The Firm) shall perform the services outlined in this agreement for the stated fee arrangement.
Access to Site:
Unless otherwise stated, The Firm will have access to the site for activities necessary for the performance of the services. The Firm will take
precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. Site
inaccessibility due to inclement weather may delay the delivery of documents where access to the site is necessary, such as obtaining soil samples.
Dispute Resolution:
Any claims or disputes made during design, construction or post-construction between the Client and Firm shall be submitted to non-binding
mediation. Client and Firm agree to include a similar mediation agreement with all contractors, subcontractors, sub-consultants, suppliers and
fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties.
Billings/Payments:
Invoices for the Firm's services shall be submitted, at the Firm's option, either upon completion of such services or on a monthly basis. Invoices shall
be payable within 30 days after the invoice date. If the invoice is not paid within 30 days, the Firm may, without waiving any claim or right against
the Client, and without liability whatsoever to the Client, terminate the performance of the service.
Late Payments:
Accounts unpaid 90 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In
the event any portion or all of an account remains unpaid 120 days after billing, the Client shall pay all costs of collection, including reasonable
attorney's fees.
Indemnification:
The Client shall, to the fullest extent permitted by law, indemnify and hold harmless the Firm, his or her officers, directors, employees, agents
and sub consultants from and against all damage, liability and cost, including reasonable attorney's fees and defense costs, arising out of or in
any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those
damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Firm. In consideration of the above fee which
includes a reduction allowance for risk funding, the Owner agrees to limit the Architects liability to the Owner arising from the Architect's
professional act, errors or omissions, such that the total aggregate liability of the Architect to all those named shall not exceed the lesser of
either the total fee for this project or the amount of Professional Liability Insurance the Architect has in force. Such claims and causes include,
but are not limited to negligence, professional errors or omissions, strict liability, and breach of contract or warranty.
Limitation of Liability:
The Client, through its authorized representative, and NMA, have discussed their risks, rewards and benefits of the project and NMA's total fee
for services. Neither NMA, nor their consultants, agents, or employees shall be jointly, severally or individually liable to Client in excess of one
twenty five thousand ($25,000.00) by any act of omission, including breach of contract or negligence not amounting to willful or intentional
wrong.
Certifications:
Guarantees and Warranties: The Firm shall not be required to execute any document that would result in its certifying, guaranteeing or warranting
the existence of conditions whose existence the Firm cannot ascertain.
Suspension of Services:
After giving seven days written notice, NMA may suspend services under this Agreement until all amounts due have been paid in full.
Furthermore, NMA may withhold design drawings, documents, specifications reports, or any other tangible items produced under the terms of
this Agreement until outstanding invoices are paid.
Termination of Services:
This agreement may be terminated by the Client or the Firm should the other fail to perform its obligations hereunder. In the event of
termination, the Client shall pay the Firm for all services rendered to the date of termination, all reimbursable expenses, and reimbursable
termination expenses.
ATTACHMENT A
DocuSign Envelope ID: F0172737-8E40-4CA9-A9B3-21DA781D4482Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: F01727378E404CA9A9B321DA781D4482 Status: Completed
Subject: Please DocuSign: City Council Contract 5497 Amendment 3 - Fleet Services Expansion
Source Envelope:
Document Pages: 11 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 0 Jamie Cogdell
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Jamie.Cogdell@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
11/19/2018 3:01:08 PM
Holder: Jamie Cogdell
Jamie.Cogdell@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jamie Cogdell
jamie.cogdell@cityofdenton.com
Senior Buyer
City Of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 11/19/2018 3:01:54 PM
Viewed: 11/19/2018 3:02:08 PM
Signed: 11/19/2018 3:02:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/19/2018 3:02:56 PM
Viewed: 11/19/2018 3:32:55 PM
Signed: 11/19/2018 3:33:03 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Alan Nelson
anelson@nelsonmorgan.com
Principal
Nelson+Morgan, Architects
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.52.65
Sent: 11/19/2018 3:33:04 PM
Viewed: 11/19/2018 5:10:43 PM
Signed: 11/20/2018 4:27:49 PM
Electronic Record and Signature Disclosure:
Accepted: 11/1/2017 11:54:05 AM
ID: 977b6064-9dc1-48d4-812b-30eebd2dedcd
Mario Canizares
mario.canizares@cityofdenton.com
Assistant City Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 174.206.27.182
Signed using mobile
Sent: 11/20/2018 4:27:51 PM
Resent: 11/26/2018 12:27:18 PM
Viewed: 11/20/2018 5:33:42 PM
Signed: 11/26/2018 2:31:45 PM
Electronic Record and Signature Disclosure:
Accepted: 11/26/2018 2:31:39 PM
ID: 73255fe6-41b9-4e91-a94c-61f4163e93fa
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Signer Events Signature Timestamp
Tabitha Millsop
tabitha.millsop@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 11/26/2018 2:31:47 PM
Viewed: 12/12/2018 9:30:03 AM
Signed: 12/12/2018 9:30:25 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 12/12/2018 9:30:28 AM
Viewed: 12/12/2018 9:31:50 AM
Signed: 12/12/2018 9:31:57 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 12/12/2018 9:31:59 AM
Viewed: 12/13/2018 9:00:56 AM
Signed: 12/13/2018 9:01:33 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/19/2018 3:02:55 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/12/2018 9:30:27 AM
Viewed: 12/12/2018 9:57:41 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Carbon Copy Events Status Timestamp
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/13/2018 9:01:35 AM
Viewed: 2/1/2019 2:34:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/13/2018 9:01:36 AM
Viewed: 12/13/2018 11:53:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dawn Wilson
dawn.wilson@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/13/2018 9:01:37 AM
Viewed: 12/14/2018 5:37:46 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/13/2018 9:01:37 AM
Certified Delivered Security Checked 12/13/2018 9:01:37 AM
Signing Complete Security Checked 12/13/2018 9:01:37 AM
Completed Security Checked 12/13/2018 9:01:37 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Alan Nelson, Mario Canizares, Todd Hileman
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FOURTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
[FILE NO. 5497]
THIS FOURTH AMENDMENT TO CONTRACT (this “Third Amendment”) by
and between the City of Denton, Texas (the “City”) and Nelson+Morgan Architects, Inc.
(“Nelson+Morgan”)to that certain Contract executed on February 13, 2014, in the original
not-to-exceed amount of $24,840 (the “Original Agreement”); amended on August 27,
2015 in the additional amount of $20,073.09 aggregating a not-to-exceed amount of
$44,913.09 (the “First Amendment”); amended on October 18, 2016 in the additional
amount of $158,035 aggregating a not-to-exceed amount of $202,948.09 (the “Second
Amendment”); amended on December 11, 2018 in the additional amount of $139,871.88
aggregating a not-to-exceed amount of $342,819.97 (the “Third Amendment”)
(collectively, the Original Agreement, the First, the Second, and the Third Amendments
are the “Agreement”) for Nelson+Morgan’s services related to the architectural and
engineering design services for the City of Denton’s Fleet Services Facility Expansion
project as is contained in the Agreement.
WHEREAS, Nelson+Morgan has substantially completed the work called for in
the Agreement, and the City deems it necessary to further expand the services provided by
Nelson+Morgan to the City, and to provide an additional not-to-exceed amount $9,320.00
with this Fourth Amendment to further expand Fleet Services at the Business Service
Center located at 804 Texas Street, for an aggregate not-to-exceed of $352,139.97.
NOW THEREFORE, the CITY and Nelson+Morgan (hereafter collectively
referred to as the “Parties”), in consideration of their mutual promises and covenants, as
well as for other good and valuable considerations, do hereby AGREE to the following
Fourth Amendment, which amends the following terms and conditions of the said
Agreement, to wit:
1.
The provisions of Section III. “Entire Agreement” of the Agreement are hereby
amended to add the additional language as follows, to wit:
“4. Contractor’s Fourth Amended Proposal. (Attachment A to the Fourth
Amendment)”
2.
The provisions of Section II. “Compensation”, Subsection 2.4 “Total
Compensation” in the Agreement shall instead read, “The total comprehensive not-to-
exceed amount for this agreement shall be $352,139.97.”
DocuSign Envelope ID: 56088CA6-22B8-44D7-B3CA-57BB7C3B0AFEDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2
3.
The Parties hereto agree, that except as specifically provided for by this Fourth
Amendment, that all of the terms, covenants, conditions, agreements, rights,
responsibilities, and obligations of the Parties, set forth in both the Agreement and now the
Third Amendment shall be, and will remain in full force and effect.
IN WITNESS WHEREOF, the City of Denton, Texas and Nelson+Morgan, have
each executed this Fourth Amendment electronically, by and through their respective duly
authorized representatives and officers on this date ___________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: ___________________________
Christa Christian, CPPB
Procurement & Compliance
ATTEST:
“NELSON+MORGAN”
NELSON+MORGAN ARCHITECTS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 56088CA6-22B8-44D7-B3CA-57BB7C3B0AFE
President
Director - Airport, Facilities, Real Estate
Scott Gray
Facilities Managment
04/23/2021
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – UNT Bruce Hall
November 29, 2010
Page 1 of 1
April 16, 2021
Scott Gray
Director
Airport, Facilities, Real Estate
Via email: scott.gray@cityofdenton.com
RE: Fleet Services Expansion
Additional Services – Alternates and Bidding
NMA Project No. 18014
City of Denton PSA 5497
Scott, below are the Additional Services necessary for us to compile the alternates and re-bid the Fleet
Services Expansion/Flush Truck Expansion
If you have any questions, please don't hesitate to give me a call.
Kelly D. Morgan, President
Basic Services
PM 24 hrs 115.00$ /hr 2,760.00$
Drafting 16 hrs 90.00$ /hr 1,440.00$
Principal 20 hrs 175.00$ /hr 3,500.00$
7,700.00$
Subconsultants
HPMB Lump sum 500.00$
Lobsinger & Potts Lump sum 850.00$
markup 20% 270.00$
1,620.00$
TOTAL ADDITIONAL SERVICE 9,320.00$
ATTACHMENT A DocuSign Envelope ID: 56088CA6-22B8-44D7-B3CA-57BB7C3B0AFEDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: 56088CA622B844D7B3CA57BB7C3B0AFE Status: Completed
Subject: Please DocuSign: 5497 Amendment 4 - Nelson Morgan Architects revised.pdf, Attachment A.pdf
Source Envelope:
Document Pages: 3 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Christa Christian
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
4/20/2021 4:26:25 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 4/20/2021 4:29:35 PM
Viewed: 4/20/2021 4:29:44 PM
Signed: 4/20/2021 4:29:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kelly D. Morgan
Kmorgan@nelsonmorgan.com
President
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 47.190.52.65
Sent: 4/20/2021 4:29:53 PM
Viewed: 4/20/2021 4:38:14 PM
Signed: 4/20/2021 4:40:00 PM
Electronic Record and Signature Disclosure:
Accepted: 4/20/2021 4:38:14 PM
ID: fc895fe7-4860-4431-a818-b41928a51747
Scott Gray
scott.gray@cityofdenton.com
Director - Airport, Facilities, Real Estate
x
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/20/2021 4:40:01 PM
Viewed: 4/23/2021 9:21:32 AM
Signed: 4/23/2021 9:21:59 AM
Electronic Record and Signature Disclosure:
Accepted: 4/23/2021 9:21:32 AM
ID: c9b7064e-42ff-4d17-b141-2f17be3b949d
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 4/23/2021 9:22:00 AM
Viewed: 4/23/2021 10:27:02 AM
Signed: 4/23/2021 10:27:11 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/23/2021 10:27:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marissa Barrett
marissa.barrett@cityofdenton.com
Management Analyst
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/23/2021 10:27:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/20/2021 4:29:35 PM
Certified Delivered Security Checked 4/23/2021 10:27:02 AM
Signing Complete Security Checked 4/23/2021 10:27:11 AM
Completed Security Checked 4/23/2021 10:27:13 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
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If you elect to receive required notices and disclosures only in paper format, it will slow the
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withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
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required notices and disclosures electronically from us and you will no longer be able to use your
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Kelly D. Morgan, Scott Gray
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
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To request delivery from us of paper copies of the notices and disclosures previously provided
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To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
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must state your e-mail, full name, IS Postal Address, telephone number, and account
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consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: B9E1A052-4739-40C4-8FA1-B1C07B275A32
5497
Christa Christian
N/A
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIFTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
[FILE NO. 5497]
THIS FIFTH AMENDMENT TO CONTRACT (this “Fifth Amendment”) by and
between the City of Denton, Texas (the “City”) and Nelson+Morgan Architects, Inc.
(“Nelson+Morgan”)to that certain Contract executed on February 13, 2014, in the original
not-to-exceed amount of $24,840 (the “Original Agreement”); amended on August 14,
2015 in the additional amount of $20,073.09 aggregating a not-to-exceed amount of
$44,913.09 (the “First Amendment”); amended on October 18, 2016 in the additional
amount of $158,035 aggregating a not-to-exceed amount of $202,948.09 (the “Second
Amendment”); amended on December 11, 2018 in the additional amount of $139,871.89
aggregating a not-to-exceed amount of $342,819.98 (the “Third Amendment”); amended
on April 23, 2021 in the additional amount of $9,320.00 aggregating a not-to-exceed
amount of $352,139.98 (the “Fourth Amendment”) (collectively, the Original Agreement,
the First, the Second, the Third, and the Fourth Amendments are the “Agreement”) for
Nelson+Morgan’s services related to the architectural and engineering design services for
the City of Denton’s Fleet Services Facility Expansion project as is contained in the
Agreement.
WHEREAS, Nelson+Morgan has substantially completed the work called for in
the Agreement, and the City deems it necessary to further expand the services provided by
Nelson+Morgan to the City, and to provide an additional not-to-exceed amount $18,260.00
with this Fourth Amendment to further expand Fleet Services at the Business Service
Center located at 804 Texas Street, for an aggregate not-to-exceed of $370,399.98.
NOW THEREFORE, the CITY and Nelson+Morgan (hereafter collectively
referred to as the “Parties”), in consideration of their mutual promises and covenants, as
well as for other good and valuable considerations, do hereby AGREE to the following
Fifth Amendment, which amends the following terms and conditions of the said
Agreement, to wit:
1.
The provisions of Section III. “Entire Agreement” of the Agreement are hereby
amended to add the additional language as follows, to wit:
“4. Contractor’s Fifth Amended Proposal. (Attachment A to the Fifth
Amendment)”
2.
The provisions of Section II. “Compensation”, Subsection 2.4 “Total
Compensation” in the Agreement shall instead read, “The total comprehensive not-to-
exceed amount for this agreement shall be $370,399.98.”
DocuSign Envelope ID: B9E1A052-4739-40C4-8FA1-B1C07B275A32Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2
3.
The Parties hereto agree, that except as specifically provided for by this Fourth
Amendment, that all of the terms, covenants, conditions, agreements, rights,
responsibilities, and obligations of the Parties, set forth in both the Agreement and now the
Third Amendment shall be, and will remain in full force and effect.
IN WITNESS WHEREOF, the City of Denton, Texas and Nelson+Morgan, have
each executed this Fourth Amendment electronically, by and through their respective duly
authorized representatives and officers on this date ___________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: ___________________________
Christa Christian, CPPB
Procurement & Compliance
ATTEST:
“NELSON+MORGAN”
NELSON+MORGAN ARCHITECTS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: B9E1A052-4739-40C4-8FA1-B1C07B275A32
Christa Christian
Director - Airport & Facilities
Scott Gray
Facilities Management
05/24/21
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – UNT Bruce Hall
November 29, 2010
Page 1 of 1
April 28, 2021
Scott Gray
Director
Airport, Facilities, Real Estate
Via email: scott.gray@cityofdenton.com
RE: Fleet Services Expansion
Additional Services – Alternates and Bidding
NMA Project No. 18014
City of Denton PSA 5497
Scott, below are the Additional Services necessary for us to compile the additional alternates for the Fleet
Services Expansion/Flush Truck Expansion
If you have any questions, please don't hesitate to give me a call.
Kelly D. Morgan, President
Basic Services
PM 24 hrs 115.00$ /hr 2,760.00$
Drafting 32 hrs 90.00$ /hr 2,880.00$
Principal 8 hrs 175.00$ /hr 1,400.00$
7,040.00$
Subconsultants
Civil Engineering Lump sum 5,000.00$
MEP Engineering Lump sum 3,600.00$
Structural Engineer Lump sum 750.00$
markup 20% 1,870.00$
11,220.00$
TOTAL ADDITIONAL SERVICE 18,260.00$
ATTACHMENT ADocuSign Envelope ID: B9E1A052-4739-40C4-8FA1-B1C07B275A32Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: B9E1A052473940C48FA1B1C07B275A32 Status: Completed
Subject: ***Purchasing Approval*** 5497, Amendment 5
Source Envelope:
Document Pages: 4 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 1 Christa Christian
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
5/20/2021 2:36:56 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 5/20/2021 2:42:14 PM
Viewed: 5/20/2021 2:42:22 PM
Signed: 5/20/2021 2:43:48 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tabitha Millsop
tabitha.millsop@cityofdenton.com
Assistant Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 5/20/2021 2:43:50 PM
Viewed: 5/21/2021 2:48:43 PM
Signed: 5/24/2021 1:50:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kelly D. Morgan
Kmorgan@nelsonmorgan.com
President
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 47.190.52.65
Sent: 5/24/2021 1:50:55 PM
Viewed: 5/24/2021 3:20:08 PM
Signed: 5/24/2021 3:20:54 PM
Electronic Record and Signature Disclosure:
Accepted: 5/24/2021 3:20:08 PM
ID: d05af21a-6c09-472e-9601-b24642803909
Scott Gray
scott.gray@cityofdenton.com
Director - Airport & Facilities
x
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/24/2021 3:20:56 PM
Viewed: 5/24/2021 3:22:00 PM
Signed: 5/24/2021 3:22:30 PM
Electronic Record and Signature Disclosure:
Accepted: 5/24/2021 3:22:00 PM
ID: e54215b6-8a69-417f-a450-482e69de62a0
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Signer Events Signature Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 5/24/2021 3:22:31 PM
Viewed: 5/24/2021 3:47:32 PM
Signed: 5/24/2021 3:47:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Marissa Barrett
marissa.barrett@cityofdenton.com
Management Analyst
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/24/2021 3:47:44 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/24/2021 3:47:45 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/20/2021 2:42:14 PM
Certified Delivered Security Checked 5/24/2021 3:47:32 PM
Signing Complete Security Checked 5/24/2021 3:47:43 PM
Completed Security Checked 5/24/2021 3:47:45 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Kelly D. Morgan, Scott Gray
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Fleet Services Facility Expansion
Design Amendment #6
PSA
Not Applicable
Cori Power
5497
N/A
APRIL 2, 2024
24-645
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
5497 PSA – Amendment #6 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SIXTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
PSA 5497
THIS SIXTH AMENDMENT TO CONTRACT (this “Sixth Amendment”) by and
between the City of Denton, Texas (the “City”) and Nelson+Morgan Architects, Inc.
(“Nelson+Morgan”)to that certain Contract executed on February 13, 2014, in the original
not-to-exceed amount of $24,840 (the “Original Agreement”); amended on August 27,
2015 in the additional amount of $20,073.09 aggregating a not-to-exceed amount of
$44,913.09 (the “First Amendment”); amended on October 18, 2016 in the additional
amount of $158,035 aggregating a not-to-exceed amount of $202,948.09 (the “Second
Amendment”); amended on December 11, 2018 in the additional amount of $139,871.88
aggregating a not-to-exceed amount of $342,819.97 (the “Third Amendment”); amended
on April 23, 2021 in the additional amount of $9,320.00 aggregating a not-to-exceed
amount of $352,139.97 (the “Fourth Amendment”); amended on May 24, 2021 in the
additional amount of $18,260.00 aggregating a not-to-exceed amount of $370,399.97 (the
“Fifth Amendment”) (collectively, the Original Agreement, the First Amendment, the
Second Amendment, the Third Amendment, the Fourth Amendment, and the Fifth
Amendment are the “Agreement”) for services related to the architectural and engineering
design services for the Fleet Services Facility Expansion project.
WHEREAS, the City deems it necessary to further expand the services provided by
Architect to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $171,299.00 with this Amendment for an aggregate not-to-exceed
amount of $541,698.97; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Architect to the City;
NOW THEREFORE, the City and Architect (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Fleet Services Facility Expansion project, are hereby authorized to be
performed by Architect. For and in consideration of the additional services to be
performed by Architect, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $171,299.00.
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02DDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
5497 PSA – Amendment #6 Page 2 of 2
2. This Amendment modifies the Agreement amount to provide an additional
$171,299.00 for the additional services with a revised aggregate not to exceed total
of $541,698.97.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Architect, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“ARCHITECT”
NELSON+MORGAN ARCHTECTS,
INC.
By: ______________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
ATTEST:
JESUS SALAZAR, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
President
Engineering Services
Trevor Crain, PMP
Director of Capital Projects
Sara Hensley City Manager
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – Fleet Services Additional Services October 5, 2023 Page 1 of 4
October 5, 2023
Aaron Skinner
Project Manager
City of Denton
Via email: aaron.skinner@cityofdenton.com
RE: Fleet Services Expansion
Additional Services – HVAC installation in Existing
building, PR#6, PR#7, PR#8, PR#9, PR#11, Construction
Administration
NMA Project No. 18014
City of Denton PSA 5497
Aaron, below are the Additional Services necessary for us to design the HVAC system for the Fleet Services
Expansion. I have also included the additional services for PR#6, PR#7, PR#8, PR#9, PR#11, and
construction administration services.
Architectural Proposal for HVAC Installation in Existing Building
1. Introduction:
We are pleased to submit our proposal for the addition of HVAC units to the existing building in
compliance with the 2021 Energy Code. This will entail wall and ceiling insulation upgrades, structural
designs for roof-mounted unit placements, and an informed opinion on probable costs. The existing
HVAC systems will remain as they are.
2. Project Scope:
2.1 HVAC Installation
- Evaluate current ventilation and thermal needs.
- Selection of compatible HVAC units.
- Identification of installation sites, ensuring minimal disruption.
2.2 Insulation Upgrade:
- Selection and installation of wall and ceiling insulation materials, as mandated by the 2021 Energy
Code.
- Selection of suitable insulation materials based on regional requirements and building characteristics.
2.3 Structural Considerations:
- Structural assessment of the existing roof to ensure its capability to support new HVAC units.
- Designing reinforcements or load redistributions, if necessary.
3. Opinion of Probable Cost:
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Exhibit A
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – Fleet Services Additional Services October 5, 2023 Page 2 of 4
An itemized estimation will include:
- Costs of HVAC equipment and their installation.
- Insulation material and associated installation expenses.
- Structural modifications, if required.
- Additional expenses like electrical, plumbing, or ductwork adjustments.
- Contingencies.
4. Additional Services (As Additive Alternates at the City of Denton’s Option):
4.1 Permitting:
- Coordination with local authorities.
- Submission of necessary documents and designs for permit approvals.
- Attending city meetings or reviews if required.
4.2 Construction Administration:
- Coordination and quality control with contractors.
- Regular site inspections over an assumed duration of six months.
- Handling issues and offering timely resolutions.
- Reviewing and validating contractor's applications for payment.
- Overseeing the completion, including certificates, warranties, and the handover process.
5. Timeline:
- Site Surveying: 1 week.
- Construction Documents: 6 weeks.
- Construction Administration: assume 6 months (if opted for by the City of Denton)
6. Architect’s Scope of Services:
Inclusions:
- Site survey and data collection.
- Wall and ceiling insulation recommendations and design.
- Coordination with HVAC, and structural consultants.
- Production of construction documents, including drawings and specifications.
- Regular coordination meetings with the client and associated contractors.
Exclusions:
- HVAC equipment or insulation material procurement.
- Fees for any third-party testing or inspections.
- Electrical or plumbing alterations not directly associated with the HVAC installation.
- Ongoing maintenance or post-warranty repairs of the HVAC system.
8. Next Steps:
Please review and share feedback or modifications required. Upon agreement, we'll commence with the
site surveying and move forward as per the mentioned timeline.
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02DDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – Fleet Services Additional Services October 5, 2023 Page 3 of 4
PR #6 – Access Control
PR#7, #8, #9 – Compressor, Oil Distribution, IDF
ADDITIONAL SERVICES - Fleet Services HVAC
Basic Services
15,000.00$
38,000.00$
2,500.00$
Estimating 3,000.00$
TOTAL BASIC SERVICES 58,500.00$
Add Alternate Services
Permitting 3,500.00$
Construction Administration - assume 6 months
Arch 15,000.00$
MEP 7,500.00$
SUBTOTAL 22,500.00$
TOTAL ADDITIONAL SERVICE 84,500.00$
MEP
Structural
Arch
ADDITIONAL SERVICES - PR #6 ACCESS CONTROL
Basic Services
30.5 hrs 132.00$ /hr 4,026.00$
hrs 100.00$ /hr
hrs 200.00$ /hr
Subconsultants
HPMB
Lobsinger & Potts
markup 20%
TOTAL ADDITIONAL SERVICE 4,026.00$
Drafting
Principal
PM
Basic Services PR #7 Compressor PR #8 Oil Distribution PR #9 IDF
Principal 1 hrs 200$ /hr 200$ 0.5 hrs 200$ /hr 100$ 0.5 hrs 200$ /hr 100$
Project Manager 19.75 hrs 132$ /hr 2,607$ 11 hrs 132$ /hr 1,452$ 6 hrs 132$ /hr 792$
Drafting 4 hrs 100$ /hr 400$ 1 hrs 100$ /hr 100$ hrs 100$ /hr
Subtotal 3,207$ 1,652$ 892$
Subconsultants
MEP Engineer 40 hrs 170$ /hr 6,800$ 3 hrs 170$ /hrs 510$
Markup 20%1,360$ 20%102$
Total 11,367$ 1,652$ 1,504$
TOTAL ADDITIONAL SERVICE 14,523$
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02DDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Proposal – Fleet Services Additional Services October 5, 2023 Page 4 of 4
PR#11 – Wash Bay Equipment
Construction Administration
Additional Services Summary
If you have any questions, please don't hesitate to give me a call.
Kelly D. Morgan, President
ADDITIONAL SERVICES - PR #11 WASH BAY EQUIPMENT
Basic Services
8 hrs 132.00$ /hr 1,056.00$
hrs 100.00$ /hr
hrs 200.00$ /hr
Subconsultants
HPMB
Principal 1 hrs 220.00$ 220.00$
Design Engineer 4 hrs 170.00$ 680.00$
Drafting 1 hrs 95.00$ 95.00$
Lobsinger & Potts
markup 20%199.00$
TOTAL ADDITIONAL SERVICE 2,250.00$
PM
Drafting
Principal
ADDITIONAL SERVICES - CONSTRUCTION ADMINISTRATION
Construction Administration Principal PM Staff Staff
6/1/22-5/22/23 3.50 3.50 1,162.00$
9.25 32.75 6,173.00$
41.11 258.50 3.00 42,644.00$
TOTAL 49,979.00$
5/23/23-11/30/2023 3.00 21.00 0.75 3,447.00$
48.71 128.25 26,671.00$
TOTAL 30,118.00$
Rate 200 /hr 132 /hr 100 /hr
DISCOUNT (14,097.00)$
TOTAL ADDITIONAL SERVICE 66,000.00$
Pre Construction Meeting
OAC Meetings
Submittal Review/ASI's/PCO's/Punch
OAC Meetings
Submittal Review/ASI's/PCO's/Punch
ADDITIONAL SERVICES - FLEET SERVICES
HVAC 84,500.00$
PR#6 - Access Control 4,026.00$
PR#7 - Compressor 11,367.00$
PR#8 - Oil Distribution 1,652.00$
PR#9 - IDF 1,504.00$
PR#11 - Wash Bay 2,250.00$
Construction Administration 66,000.00$
TOTAL ADDITIONAL SERVICES 171,299.00$
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02DDocusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: C556B104FFE949DC827EB065DD40D02D Status: Completed
Subject: Please DocuSign: City Council Contract 5497 Fleet Services Facility Expansion Design Amendment #6
Source Envelope:
Document Pages: 7 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/29/2024 6:55:34 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 2/29/2024 7:01:36 PM
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Signed: 2/29/2024 7:02:06 PM
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Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Using IP Address: 198.49.140.10
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Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
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Kelly Morgan
Kmorgan@nelsonmorgan.com
President
Security Level: Email, Account Authentication
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Using IP Address: 47.190.52.65
Sent: 3/6/2024 10:44:33 AM
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Electronic Record and Signature Disclosure:
Accepted: 8/31/2021 11:08:35 AM
ID: 0b0c2728-4a98-4634-98e4-f9c079b34147
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Signer Events Signature Timestamp
Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/6/2024 10:47:48 AM
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Accepted: 3/6/2024 10:52:29 AM
ID: dba059b2-c497-4687-be53-73d696c5f9d3
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Completed
Using IP Address: 198.49.140.10
Sent: 3/6/2024 10:53:24 AM
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Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
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Using IP Address: 198.49.140.10
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Jesus Salazar
jesus.salazar@cityofdenton.com
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ID: eb8e861b-f564-4a09-b326-b3de34655714
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Gretna Jones
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Legal Secretary
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Aaron Skinner
Aaron.Skinner@cityofdenton.com
Project Manager
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Kelly Morgan, Trevor Crain, PMP, Jesus Salazar, Aaron Skinner
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
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• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
2/11/2026
Morgan Architecture, Inc.
X
X
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of
more than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family
member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Docusign Envelope ID: 8030DC9B-6113-4863-B1D5-FB599F9E4952
Certificate Of Completion
Envelope Id: 8030DC9B-6113-4863-B1D5-FB599F9E4952 Status: Completed
Subject: Please DocuSign: 5497 - Amendment 7 - Name Change
Source Envelope:
Document Pages: 89 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 0 Cheyenne Defee
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cheyenne.defee@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
2/4/2026 9:40:29 AM
Holder: Cheyenne Defee
cheyenne.defee@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Leah Bush
Leah.Bush@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/5/2026 7:46:43 AM
Viewed: 2/6/2026 2:22:18 PM
Signed: 2/6/2026 2:30:06 PM
Electronic Record and Signature Disclosure:
Accepted: 2/6/2026 2:22:18 PM
ID: 32bcf491-a9ed-42e8-8c70-93eb2b4c54c8
Kelly Morgan
kmorgan@morgan-arch.com
President
Morgan Architecture, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 47.190.52.65
Sent: 2/6/2026 2:30:10 PM
Viewed: 2/6/2026 2:34:53 PM
Signed: 2/11/2026 11:59:35 AM
Electronic Record and Signature Disclosure:
Accepted: 2/6/2026 2:34:53 PM
ID: 0c684561-d095-4b87-bc9c-be2629e3ac13
Lori Hewell
Lori.Hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 2/4/2026 2:25:54 PM
Resent: 2/11/2026 11:59:40 AM
Viewed: 2/4/2026 3:12:36 PM
Signed: 2/11/2026 12:30:37 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/11/2026 12:30:43 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kelly Morgan
kmorgan@morgan-arch.com
President
Morgan Architecture, Inc.
Security Level: Email, Account Authentication
(None)
Sent: 2/11/2026 12:30:43 PM
Electronic Record and Signature Disclosure:
Accepted: 2/11/2026 12:02:23 PM
ID: 69b3f3ff-1564-44d2-b65d-8b509d6c41f3
Tonja Morgan
tmorgan@morgan-arch.com
Security Level: Email, Account Authentication
(None)
Sent: 2/11/2026 12:30:45 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/4/2026 2:25:54 PM
Envelope Updated Security Checked 2/5/2026 7:46:42 AM
Envelope Updated Security Checked 2/5/2026 7:46:42 AM
Envelope Updated Security Checked 2/5/2026 7:46:42 AM
Envelope Updated Security Checked 2/5/2026 7:46:42 AM
Certified Delivered Security Checked 2/4/2026 3:12:36 PM
Signing Complete Security Checked 2/11/2026 12:30:37 PM
Completed Security Checked 2/11/2026 12:30:45 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
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and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
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At any time, you may request from us a paper copy of any record provided or made available
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If you decide to receive notices and disclosures from us electronically, you may at any time
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If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Leah Bush, Kelly Morgan, Kelly Morgan
How to contact City of Denton:
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to request paper copies of certain information from us, and to withdraw your prior consent to
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