HomeMy WebLinkAbout8903 Scope of WorkPCWRP Heat Exchanger Replacement Scope of Work
Introduction: This scope outlines the activities required for the removal and replacement of a
U.S. Filter model 756 sludge heater heat exchanger, located at the Pecan Creek Water
Reclamation Plant in Denton, TX. The purpose of this project is to fully remove and replace the
existing heat exchanger with a larger unit (Higher BTU) that fits the existing footprint, ensuring
optimal heat transfer performance for the operational lifespan of the existing plant, through its
decommission. The removal and installation will be carried out by qualified technicians and
engineers adhering to all safety standards and best practices.
1.Assessment and Planning:
1.1 Inspection: Inspect the existing heat exchanger to confirm dimensions, plumbing layout and
clearances to ensure that the replacement unit will fit in the footprint of the existing unit with
minimal alterations to sludge piping.
1.2 Analysis: Analyze the heat exchangers performance data to understand its historical
performance and efficiency.
1.3 Replacement Plan: Based on the inspection and analysis, develop a plan outlining the
necessary steps and materials required for the complete removal and replacement of the heat
exchanger.
2.Disasmebly and Cleanup: Fully evacuate and disassemble the existing unit and related gas, water,
and electrical piping/conduit, remove / haul off unit, clean and prep the area and sludge piping
for the installation of the new unit.
3.Installation and Testing:
3.1 Installation: Fully assemble and install the new unit ensuring the proper alignment of all
related sludge, gas, water, and electrical piping/conduit.
3.2 Pressure testing: Conduct pressure tests to verify the integrity of the heat exchanger and its
components.
3.3 Performance Testing: Conduct performance tests to ensure the heat exchanger is operating
at its design capacity and efficiency.
4.Commissioning and Handover:
4.1 Commissioning: Commission the new heat exchanger, monitoring its performance under
normal operating conditions.
4.2 Documentation: Prepare detailed documentation of the installation process, including test
results and recommendations for ongoing maintenance.
4.3 Training: Provide training to the relevant personnel on the proper operation and
maintenance of the new heat exchanger.
4.4 Handover: Handover the new heat exchanger to the client, along with all relevant
documentation and maintenance guidelines.
5.Health and Safety Considerations:
5.1 Safety Measures: Ensure all removal and installation activities adhere to industry standards
and protocols.
5.2 Environmental Compliance: Follow environmental regulations during the removal and
disposal of waste materials.
5.3 Risk Assessment: Conduct a risk assessment to identify potential hazards and implement
mitigation measures.
Submittal Requirements (Required Response Documents)
Each IFB response must be concise. Pertinent supplemental information should be referenced and
included as attachments. All proposals are encouraged to be tabbed or otherwise organized to
comply with the following sections:
1. Letter of Transmittal. The letter of transmittal will consist of a brief statement of the respondents’
understanding of the work to be done, the scope of work along with a summary of its qualifications.
2. Business Viability and Capability. Respondents will briefly describe their firm’s approach and
clearly indicate any options or alternatives being proposed. It should also indicate any major
requirements that cannot be met by the firm. Items to include are:
a. Company’s registered name
b. Brief company history, ownership, organization, and year established
c. Geographic coverage area including corporate office location, total number of employees, map
and/or listing of sales and or service office locations
d. Written confirmation and description of the ability to meet the City’s needs.
3. Key Personnel. Attach resumes and qualifications for the proposed key personnel team who will
be involved in the delivery of services under this IFB. Identify any subcontractors or third-party
services that are utilized in the performance of fulfilling this IFB. Provide a general explanation and
chart which specifies project leadership and reporting responsibilities, and how the team will
interface with the City of Denton project management and team personnel.
4. Past Experience and Qualifications. Respondents shall demonstrate experience in delivering
similar work as expressed in this Scope of Work. Provide details of three (3) similar projects
completed within the last ten (10) years. The Offeror should include the following items for each
project submitted:
a. Project Name
b. Owner Name
c. Project Owner Contact Name, Phone Number, and Email Address
d. Contract Time and Actual Completion Time
e. Original Contract Cost and Final Contract Cost
f. Detailed Project Description
5. Project Approach/Schedule Workplan. Provide a summary of your team’s approach in providing
successful delivery of services and project completion; methods your firm will use to manage the
cost, schedule, scope and quality of this project; and how they specifically differ from other firms
you typically compete with. Include the plan your firm will use to manage the overall safety of the
public, City staff, and project team. Identify your team’s biggest concerns about this project, and the
proposed solutions.
6. Cost Proposal. Provide a total cost proposal for the tasks identified above in this Scope of Work for
the removal and replacement of heat exchanger with higher BTU unit.